UofM Study Abroad Credit Transfer Policy

Faculty-Taught Programs

Students participating in a faculty-taught study abroad program will enroll into the companion course(s) with the CRN provided by the faculty leader prior to the program. Students must enroll into the companion course adhering the standard enrollment period of the University of Memphis for the term the program takes place.

If your program is Credit By Exam, you will be provided information on the process on this application after being accepted into the program.

Students participating in the TNCIS program will receive special instructions from the University of Memphis Study Abroad Office.

Community members participating in a UofM faculty-led program must enroll into a Professional/Continuing Education course.

Non Faculty-Taught Programs

Students participating in a semester or short term study abroad program that is not taught by a UofM faculty member must follow the follow procedure for obtaining transfer credits.

Undergraduate Students

Before Departure:

  • Students obtain course descriptions of all the courses they plan to enroll in at the host institution and have them translated into English, if necessary.

  • Take course descriptions and the Transfer Credit Request Form to Ms. Dru Welch (dwelch@memphis.edu) in the Undergraduate Admissions Office, Room 201 Wilder Tower Building to determine course equivalents.

  • Undergraduate students take the course descriptions and the transfer credit request form to their academic and/or faculty advisor to obtain their signature on the Transfer Credit Request Form.

  • Students take course descriptions and transfer credit request to the graduation analyst of their college for approval.


During the course of the study abroad program:

  • Students should keep all documents relating to the courses from the host institution abroad including syllabi, reading lists, papers, returned examinations, evaluations, and notes from each course.

  • If students do not obtained approvals before departure because course information was not available, they can start the approval process via email after registering with the host institution.

  • Student should request the host institution transcript be mailed to the University of Memphis Study Abroad Office after completing the study abroad program:

    The University of Memphis
    Center for International Education Services
    110 Panhellenic Building
    Memphis, TN 38152

After returning from the study abroad program:

  • The Study Abroad Office notifies students once official host institution transcripts have arrived. It could take one to six months for transcript to arrive at the University of Memphis.

  • After students confirm the transcript is correct they are given a copy. The Study Abroad Office then forwards the transcript to Undergraduate Admissions Office to complete the transfer process. Undergraduate students are advised to meet with Ms. Dru Welch (dwelch@memphis.edu) in the Undergraduate Admissions Office, Room 201 Wilder Tower Building to ensure the transfer process is complete. If any course changes occurred while abroad, students must complete an updated Transfer Credit Request Form following the process stated above.

Please note: After completing the transfer process students' official UofM transcript will reflect that a student studied abroad, the time frame, how many credits earned, and the grades earned. Students cannot request "pass/fail" for the credits earned while studying abroad. Letter grades from study abroad programs will transfer as letter grades to their Memphis transcript and impact the GPA.

Students applying to graduate or professional school should keep in mind that the original transcripts from your study abroad program may be required for the application process. Students should contact the Study Abroad Office well in advance of the application deadline in regards to requesting an official transcript.

Graduate Students

Before Departure:

  • It is strongly recommend students have a conversation with their academic advisor to learn which classes they need yet to graduate so that students can select appropriate courses and/or program.

  • Students obtain course descriptions of all the courses they plan to enroll in at the host institution and have them translated into English, if necessary.

  • Graduate students will submit the completed Master's Credit Transfer Form or Doctoral Credit Transfer Form to Graduate School Academic Coordinator, Michelle Stout (mstout@memphis.edu), FedEx Institute of Technology building, Suite 201.

During the course of the study abroad program:

  • Students should keep all documents relating to the courses from the host institution abroad including syllabi, reading lists, papers, returned examinations, evaluations, and notes from each course.

  • If students do not obtained approvals before departure because course information was not available, they can start the approval process via email after registering with the host institution.

  • Student should request the host institution transcript be mailed to the University of Memphis Study Abroad Office after completing the study abroad program:

    The University of Memphis
    Center for International Education Services
    110 Panhellenic Building
    Memphis, TN 38152

After returning from the study abroad program:

  • The Study Abroad Office notifies students once official host institution transcripts have arrived. It could take one to six months for transcript to arrive at the University of Memphis.

  • After students confirm the transcript is correct they are given a copy. The study abroad office then forwards the transcript to Undergraduate Admissions Office or the Graduate School to complete the transfer process. Undergraduate students are advised to meet with Ms. Dru Welch (dwelch@memphis.edu) in the Undergraduate Admissions Office, Room 201 Wilder Tower Building and graduate students to meet with Michelle Stout (mstout@memphis.edu), Room 215 Administration Building to ensure the transfer process is complete. If any course changes occur while abroad students must complete an updated Transfer Credit Request Form following the process stated above.

Please note: After completing the transfer process students' official UofM transcript will reflect that a student studied abroad, the time frame, how many credits earned, and the grades earned. Students cannot request "pass/fail" for the credits earned while studying abroad.

Students applying to graduate or professional school should keep in mind that the original transcripts from your study abroad program may be required for the application process. Students should contact the study abroad office well in advance of the application deadline in regards to requesting an official transcript.