Travel Rate Schedule

Transportation

Type of Transportation Expense

Reimbursement Rate

Receipt Required?

Personally-Owned Automobiles
$0.47 per mile
No
Personal Vehicle to Memphis International Airport
15 miles each eay
No
Courtesy Cars
$0.40 per mile
No
Other Transportation
Rental Cars
Actual cost
Yes
Parking Fees with Receipt(s)
Actual cost
Yes
Parking Fees without Receipt(s)
$8.00 per day
No
Taxi/Limousine to Memphis Int'l Airport
$28.00 each way
No
All Other Taxi/Limousine/Metrorail/Subway Fares
Actual cost
No
Tolls & Ferries
Actual cost
No

 

Lodging

Type of Lodging Expense

Reimbursement Rate

Receipt Required?

Standard In-State Lodging

Level I Locations: Davidson County

(10/01/17 & after)
$170.00 per day + tax

(Prior to 10/01/17)
$161.00 per day + tax

Yes

Level II Locations:

Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)

(10/01/17 & after)
$127.00 per day + tax

(Prior to 10/01/17)
$121.00 per day + tax

Yes

Level III Locations:

All other counties and cities not listed above.

(10/01/17 & after)
$93.00 per day + tax

(Prior to 10/01/17)
$91.00 per day + tax

Yes

Stays at Conference Hotel (Requires convention brochure or conference hotel reservation form listing rate must accompany claim)

Actual cost

Yes

Standard Out-of-State Lodging

All Locations Listed in CONUS

CONUS Rates
+ tax

Yes

All Locations Not Listed in CONUS

(10/01/17 & after)
$93.00 per day + tax

(Prior to
10/01/17)
$91.00 per day + tax

Yes

Stays at Conference Hotel (Requires convention brochure or conference hotel reservation form listing rate must accompany claim)

Actual cost

Yes

Standard International Lodging

All Locations

Actual expense

Yes

 

Meals and Incidentals

Type of Expense
Reimbursement Rate
Receipt Required?
In-State
Level I Locations - Days of Departure & Return:
Davidson County/Nashville
$44.25 per day (75% of daily rate)
No
Level I Locations - Full Day

$59.00 per day

No
Level II Locations - Days of Departure & Return:
Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)

$38.25 per day (75% of daily rate)

No
Level II Locations - Full Day

$51.00 per day

No
Level III Locations - Days of Departure & Return:
All other counties and cities not listed above.

$38.25 per day (75% of daily rate)

No
Level III - Full Day

$51.00 per day

No
Out-of-State
All Locations Listed in CONUS - Days of Departure & Return
CONUS Rates (75% of daily rate)
No
All Locations Listed in CONUS - Full Day
No
All Locations Not Listed in CONUS - Days of Departure & Return

$38.25 per day (75% of daily rate)

No
All Locations Not Listed in CONUS - Full Day

$51.00 per day

No
International
All Locations - Days of Departure & Return

Actual expense or $55.50

Yes
All Locations

Actual expense or $74.00 per day

Yes

 

Miscellaneous

Type of Expense

Reimbursement Rate

Receipt Required?

Personal Expenses No reimbursement (Included in Meals & Reimbursements rate) N/A
Telephone/Fax (Official Business) Actual cost Yes, with explanation
Registration Actual cost Yes
Handling (Equipment/Promotional Material) $20.00 per hotel No

 

City Mileage Distances

You can find a list of distances between Memphis and many North American cities here.

 

University President & Board of Trustees

Location Reimbursement Rate
  Lodging Per Diem

Level I Locations: Davidson County

(10/01/17)
$190.00 per day + tax

$59.00 Full Day

$44.25
Departure /Return Day

(75% of daily rate)

Level II Locations:

Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)

(10/01/17)
$147.00 per day + tax

$51.00 Full Day

$38.25
Departure /Return Day

(75% of daily rate)

Level III Locations:

All other counties and cities not listed above.

(10/01/17)
$113.00 per day + tax

 

$51.00 Full Day

$38.25
Departure /Return Day

(75% of daily rate)