As we approach June 30th, the end of FY 2017, the Accounting Office is reminding financial managers, administrative officials, department heads, and directors of accounts to carefully review your financial activity and submit corrections to the Accounting Office as soon as possible.
Remember that you may monitor your account activity by accessing Banner Self-Service or INB. This allows you to review current activity within your account and eliminates the need to wait for e~Print reports.
|Process FY17 Purchase Requisitions that require bidding ($10,000 or more)||Friday, April 14, 2017|
|Process FY18 Purchase Requisitions that require bidding ($10,000 or more) with July 1, 2017 contract start date||April 14, 2017 - May 5, 2017|
|Process FY18 Purchase Requisitions that do NOT require bidding||Beginning Monday, May 8, 2017|
|Book Airfare Reservation via Travelennium for Travel in FY 2017||Friday, June 9, 2017|
|Process FY17 Purchase Requisitions that do NOT require bidding||Friday, June 23, 2017|
|Cancel, Adjust, Deobligate Remaining Balances on FY17 Requisitions||Friday, June 23, 2017|
|Time Sheet for BW13 Biweekly Payroll (June 10-June 23)||Friday, June 23, 2017|
|Complete Staples Purchase Orders||Monday, June 26, 2017|
|Settle Travel Advances for FY 2017||Monday, June 26, 2017|
|Submit Claims for Petty Cash Reimbursement||Monday, June 26, 2017|
|Online Budget Revisions between Account Pools||Monday, June 26, 2017|
|Submit Invoices and Travel Claim Reimbursements to Accounting (FY17)
||Friday, July 7, 2017|
|Submit Transfer Vouchers to Accounting||Friday, July 7, 2017|
|Time Sheet for Split BW14 Biweekly Payroll (June 24-July 7)||Friday, July 7, 2017|
June 30, 2017 Preliminary Year-End Reports
On Thursday, July 6, 2017, preliminary year-end June reports will be available via e-print. Please review these reports and submit notification of corrections to the Accounting Office by Friday, July 7, 2017. The account activity is also available online at any time through Banner. NOTE: June – September 2017 final reports will not be available until mid-October 2017.
Please review your accounts for Tigerbuy Purchase Orders using the FPIOPOF screen in Banner INB or SSB Encumbrance Query to determine which open purchase orders require invoices, are no longer required, and which ones need to be carried forward into FY 2018. Please note that this review should be done throughout the year, as well as, at year-end. Travel Claims for FY-17 Travel Purchase Orders should be in Accounting by July 7th, all FY-17 Travel POs do not roll to the new fiscal year.
- Ensure all purchases received by Friday, June 30, 2017, are receipted in Tigerbuy by June 30th. If invoices are sent directly to your department, please hand deliver them to the Accounting Office by the Friday, July 7th deadline.
- Outstanding purchase orders for goods and services not received by June 30th will be charged against FY 2018 funds.
- Purchases received by June 30th that were made outside of the Tigerbuy system should be reported to General Accounting at firstname.lastname@example.org by July 6th, whether or not an invoice has been received.
- Orders submitted by June 26th to be delivered by June 30th will be charged to FY 2017.
- Orders delivered after June 30th will be charged to FY 2018.
Travel Purchase Orders
- Deobligate/Close PO's by emailing email@example.com.
- Submit outstanding FY 2017 travel claims to the Accounting Office by Friday, July 7, 2017.
- Travel that begins on or before June 30, 2017 and ends in July will be charged to
FY 2018. Please submit all future year travel purchase order (FY 2018) requests to
the Accounting Office using the Request for Future Year Travel Authorization available
Should you require additional information, please contact the Accounting Office at x2271 or by e-mail at firstname.lastname@example.org.
Below are the deadlines for current year (FY17) and future year (FY18) requisitions.
Please contact Procurement and Contract Services staff at x2265 if we can assist with your purchases. For your convenience, Tigerbuy Training may be scheduled through Learning Curve for anyone needing new or refresher training.
Thank you for your support with year-end processes.
|Deadlines for Current Year (FY2017) Purchase Requisitions|
|April 14, 2017: FY17 requisitions that require bidding (≥$10k) and award of contract before July 1. Notes: 1) All contracts that require a signed University-approved agreement, regardless of the dollar or bid thresholds must be submitted to Procurement and Contract Services for approval prior to the contract start date. 2) Any purchases/contracts requiring TBR approval (≥$250k) must be completed and submitted to TBR by June 1, 2017, if the effective contract start date is July 1, 2017. 3) Any purchases/contracts requiring Fiscal Review approval (≥$250k, sole source, and a term of more than 1 year) must be submitted to TBR 75 days in advance of the start date.|
|June 23, 2017: FY17 requisitions that do not require bidding. Emergencies will be
reviewed on a case-by-case basis.
Reminder: For purchases initiated in the current year (FY17), accrued expenses will be processed as follows:
|June 23, 2017: Cancel, adjust or deobligate remaining balances on FY17 purchase orders. Review open purchase orders and enter a Change Order Request form in Tigerbuy to cancel, adjust or deobligate purchase orders.|
|Deadlines for Future Year (FY2018) Purchase Requisitions|
April 14-May 5, 2017: FY18 requisitions (≥$10k) that require bidding with an effective contract start date of July 1, 2017, to allow sufficient time for the bid process. Note: All contracts that require a signed University-approved agreement, regardless of the dollar or bid thresholds must be submitted to Procurement and Contract Services for approval prior to the contract start date.
May 8, 2017 or after: FY18 requisitions that do not require bidding with an effective contract start date of July 1 may be entered any time on or after May 8, 2017; however, resulting purchase orders will not be released and sent to the vendor until the start of the new fiscal year (on or around July 1, 2017). If a vendor requires early notification that a purchase order is forthcoming on July 1, advise Procurement & Contract Services so that a Letter of Intent can be sent to the vendor.
The following process applies to entering future year (FY18) purchase requisitions mentioned above:
|July 1, 2017 or after: All other FY18 requisitions|
|Note: Pursuant to accounting and auditing standards, requisitions for maintenance, service, & license agreements must be charged to the year in which they are effective. Example: If a software license agreement is effective July 1, 2017 to June 30, 2018, the requisition must be entered and charged to FY18.|