College of Arts & Sciences
Attendance Expectations & Absence Notification Procedures
Prompt, dependable attendance is an important job function for all members of the
staff. All staff members are expected to report for work every workday unless prior
approval for annual leave has been obtained or the employee is sick. Planned absences,
such as vacations, are to be scheduled as far in advance as possible. Unplanned absences
and tardiness may negatively impact office operations and must be kept to an absolute
Requesting Scheduled Absences
Planned absences must be requested and approved in advance. An employee is expected
to notify the supervisor promptly when the leave is known in advance. For leaves of
one or two days the leave request should be made a minimum of 48 hours in advance.
For longer leaves the request should be made at least one week in advance.
Reporting Unscheduled Absences
Unplanned absences can be very disruptive. In the case of sudden illness or other
personal emergencies, the employee is expected to immediately notify his/her supervisor
regarding the reason for the absence and the anticipated return-to-work date. Unscheduled,
non-medical absences may or may not be approved retroactively at the supervisor's
discretion. In the case of illness the supervisor may require the employee to provide
written verification from a medical professional.
An employee is expected to notify his/her supervisor as far in advance as possible
of any anticipated tardiness. If unforeseen circumstances result in tardiness of 30
minutes or more, the employee should call the supervisor immediately.
Each supervisor is responsible for documenting employee absences/tardiness and for
approving or disapproving absences. The supervisor should develop a process, in writing,
for how employees are expected to request advance approval for annual leave and planned
sick leave as well as how they are expected to report unscheduled absences and tardiness.
Employees who are frequently tardy or absent or who fail to follow departmental guidelines
for notification may be subject to disciplinary procedures up to and including termination.
The supervisor will work with HR to ensure all University policies and procedures
regarding disciplinary actions are followed.