College of Arts and Sciences: General Information
In the College of Arts and Sciences, the Graduation Analysts in the Dean's Office
determine if students have met the requirements for graduation. After each Commencement
ceremony, the analysts go over the student's record to confirm that all requirements
are met, and if they are, the student is "certified" for graduation and the degree
Apply to graduate at least one year before the beginning of the expected graduation
semester, by logging into myMemphis, clicking on the My Degree tab, and following
the steps in the Commencement and Graduation channel.
This initiates the Application to Graduate Process. As soon as possible after a student
applies, the graduation analyst will fill out the student's "Summary of Coursework
Remaining" and e-mail it to the student and to the advisor. You must be sure to check
your University of Memphis e-mail account often after you have applied to graduate
online so that you will receive important messages. Receiving a Summary of Coursework
Remaining takes several months, so in our college students should apply to graduate
a year before the beginning of the expected graduation semester (for example, in January
2014 for graduation in May 2015).
You should meet with your academic advisor to review the Summary of Coursework Remaining. If there are any discrepancies between
the Summary and what you and your advisor think you need to take, your advisor should
e-mail firstname.lastname@example.org with the details so that the discrepancies can be resolved. It is ultimately your responsibility to make sure that all requirements are met. You need to read and follow the Undergraduate Catalog carefully so that there are no problems. However, if you encounter any difficulties,
be sure to ask your advisor for help. Ordinarily, you will follow the requirements listed in the catalog for the year
you first enrolled at the University of Memphis. If you and your advisor find that
a newer catalog is better for you, the advisor should e-mail email@example.com with the catalog information. If you leave and then return after seven years, you
will be expected to fulfill the requirements in the Catalog for the year that you
return. If this happens and your requirements change, discuss your remaining coursework
with your advisor.
At the beginning of the semester for which you applied to graduate, you will receive
an e-mail from the graduation analyst confirming that you are eligible for graduation
in that term. If your e-mail says that you are ineligible, refer to the Notes section
of UMdegree for the reason. It is the student's responsibility to let us know if courses
are added or transfer work has been entered that should make you eligible.
Students whose requirements are met at the end of the term for which they applied
to graduate will be certified as graduated. If for any reason, you decide not to graduate in the term for which you applied,
it is your responsibility to inform us of your new graduation date.
Frequently Asked Questions
What happens after I apply to graduate?
The graduation analyst reviews your remaining coursework to provide a "Summary of
Coursework Remaining." You should meet with your advisor to discuss this Summary.
If there are any questions about the requirements remaining, ask your advisor to contact
the graduation analyst so that all three of you will understand the requirements.
If you are enrolled in all courses required for graduation at the beginning of the
semester for which you applied, your name will be put on the graduation list for that
semester. You MUST inform the graduation analyst if you decide to change to a different graduation
How soon will I receive my Summary of Coursework Remaining?
The College of Arts and Sciences graduation analysts must go over the records of all
students who apply to graduate. It may take several months for your official Summary
to be e-mailed to you. A few weeks after you apply to graduate, you and your advisor
will receive an "unofficial Summary" sent from the Dean's office as a "first look"
at the courses you have left to take. You should work with your advisor to ensure
that you are taking the appropriate classes.
What is graduation certification?
Graduation certification is the process through which each undergraduate student's
grades and coursework are checked prior to issuing a diploma. Walking in the commencement
ceremony does not mean that you have graduated. The Graduation Analyst must go over
your coursework to ensure that all requirements have been met and that you have taken
any Area Exit Exams. All transfer work must be included on your transcript in the
University of Memphis system, and no "I" or Incomplete grades may be outstanding. If
all of these requirements have been met, your graduation will be certified, and your
diploma will be mailed by the Commencement Office approximately 8-10 weeks after the
How do transfer credits apply?
Taking transfer work in your last semester is not recommended, but if you choose to,
you are responsible for filling out a Transfer Credit Request (TCR) form in the Admissions
Office (101 Wilder Tower) and for having an official transcript sent to the University
of Memphis when the coursework is completed. Students must bring a copy of the Transfer Credit Request form to Scates 107 for their name to be added to the graduation list. If the transcript
with your final grade in the course(s) does not arrive by the deadline for graduation
certification, your diploma will be dated the following semester. It is also your
responsibility to be sure you satisfy the UM residency requirement. Transient courses do not count toward the residency requirement.
How do I change my graduation date?
After you have applied to graduate for a specific semester, if you want to change
your expected graduation date, send an e-mail with your name, U number and expected
graduation date to firstname.lastname@example.org. It is very important that your graduation date is accurate.
When is the commencement ceremony?
Currently, there are commencement ceremonies at the end of Fall (December), Spring
(May), and Summer (August) semesters. The Commencement Office e-mails students on
the graduation list for each semester, notifying students to complete the Attendance
Card and read important information on the Commencement website.
How do I order my cap and gown?
When you fill out the Apply to Graduateform online, you should also complete Step
3 in the Commencement and Graduation channel, which will complete the "Diploma Mailing/Cap
and Gown" order form.
How do I order invitations?
Check the Commencement website for this information.
How do I Graduate with Distinction?
The student's GPA at the beginning of the final semester determines whether the student
will be listed in the Commencement program with distinction. If a student's distinction
changes after the final grades are entered, the degree will be certified with the
appropriate distinction based on the final graduation GPA. See the details for graduating with the distinction of Cum Laude, Magna Cum Laude, or Summa Cum Laude in the Undergraduate Catalog. (Note:
Grades received in a first session term are NOT factored into the GPA used for distinction.)
When will I receive my diploma, and what will it say?
Diplomas are ordered after the Registrar receives confirmation that you have completed
your degree requirements. Your diploma will be mailed about 8 to 10 weeks after the
commencement ceremony to the address you have designated on the Diploma Mailing Card.
Your diploma will list the degree earned, not the major or minor. If you have more than one degree, you will receive a diploma
for each. Degrees available through the College of Arts and Sciences are Bachelor
of Arts (BA), Bachelor of Science (BS), and Bachelor of Science in Chemistry (BS CH).