The College Tenure and Promotion Committee shall review the written standards from
the candidate's department and make a judgment regarding the candidate's achievement
of those standards. The College Committee also shall examine the candidate's credentials
relative to the College guidelines in order to ensure that the professional expectations
of the College have been achieved.
Finally, this Committee shall review the candidate's potential for future growth and
development based on the evidence presented in the candidate's materials as well as
the evaluative comments of the Department Tenure and Promotion Committee and Department
Another role of the College Tenure and Promotion Committee member is to facilitate
discussions each year in his or her home department about the criteria met by successful
candidates. This role is particularly important in keeping departments aware of the
criteria for promotion to professor.
Part I | Part II | Part IV
- The membership requirements for the College Tenure and Promotion Committee shall be
- Each member must be a tenured associate or full professor and meet the professional
requirements expected of candidates for tenure and promotion from the member's respective
- The Committee shall consist of representatives from departments and schools within
the College. Each member will serve a two-year term. The Dean will appoint one-third
of the new Committee members for each term. The remaining members of the Committee
will be elected by tenured faculty members within each department and school. A specific
faculty member cannot serve more than two consecutive terms.
- A list of current committee membership and a schedule for elections and appointments
will be maintained on the College website.
- The College Tenure and Promotion Committee operating procedures shall be as follows:
- The Dean shall assemble the Committee for its initial meeting in October of each year.
The first order of business, to be conducted by the Dean or his/her designee, shall
be the election of a Chair, Vice-Chair, and Secretary through a process of open nominations
and secret ballot, using a simple majority vote. Each of these officers shall serve
for one academic year and have full voting privileges.
- The Vice-Chair shall conduct meetings in the absence of the Chair or in cases in which
the Chair must excuse him/herself.
- The Secretary shall be responsible for maintaining the agenda, completing and filing
the minutes in the office of the dean, and ensuring that all vote counts are certified
and ballots properly stored. The Vice-Chair shall substitute in the absence of the
- The Committee must have a quorum of two-thirds (2/3) members present to conduct business.
- The Committee Chair shall be provided with the candidate's materials, including the
recommendation documents of both the Departmental Tenure & Promotion Committee and
the Department Chair. The transmittal of this material will be from the Department
Chair via the Dean to the Chair of the College Tenure & Promotion Committee.
- Each Committee member shall be expected to review the files of all applicants.
- Candidates from a single department shall be considered individually. Voting on each
candidate shall remain secret until voting on all candidates for that given department
is completed. The Secretary, Vice-Chair and Chair shall independently count the vote
in the presence of the committee and the Chair shall report the results. The vote
on all candidates will be reported to the Dean after all voting is completed. The
ballots must be retained for three years.
- Committee members must excuse themselves when candidates from their departments are
discussed and voted upon. They may, however, be requested to appear before the Committee
to respond only to specific informational questions approved by the Committee. Discussion
of responses to these questions and other matters pertaining to the candidate would
continue subsequent to dismissal of the member in question.
- The Committee, through its Chair, may request that the Chair of the Department Tenure
and Promotion Committee respond in writing to specific questions from the Committee.
- All members, with the exception of those who have excused themselves, will be eligible
to vote on candidates for tenure and promotion. Each member shall vote yes, no, or
abstain. Voting will be by secret ballot. Each member will vote yes, no, or abstain.
Abstentions will not be considered in determining the majority. Tie votes will be
reported simply as such, not as positive or negative recommendations.
- Because promotion to associate professor accompanies tenure in all cases, unless that
rank has already been attained, the vote for tenure shall also be the vote for associate
professor, where applicable.
- In all decisions on tenure and/or promotion, the Committee shall include a written
rationale for its vote reflecting the Committee's discussion. This rationale shall
be prepared by the Secretary, subject to final approval by the committee, prior to
being made a part of the committee's final report.
- Committee members shall maintain complete confidentiality regarding deliberations
of the Committee.
- The Committee Chair and the Secretary shall complete and sign the recommendation reports
and forward them to the Dean.
- The Dean shall prepare a recommendation and report based on available material. Subsequently,
the Dean shall forward all appropriate forms and his/her report/recommendation as
well as those of the Department Chair and both the College and Department Tenure and
Promotion Committees to the Office of the Provost.
- When a senior faculty member is hired with the expectation of tenure, the Committee
will convene a special meeting to examine the faculty member's credentials. The Committee's
recommendation will then be sent forward through the Dean, Provost, and President
in time for consideration at the Tennessee Board of Regents' first meeting of the
next academic year.
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