UofM Official Email Signature

If using a Mac with Microsoft Outlook 2011:

Step 1:

Using your mouse, select the appropriate template below and type "Command+C" to copy:

For Faculty or Staff Use: For Faculty Use ONLY:
Tom Tiger 
Title | Optional Secondary Title
Department Title if needed
UofM logo The University of Memphis 
100 Administration Building 
Memphis, TN 38152 

901.678.1234 | memphis.edu
UofM tw UofM tw UofM tw
Tom Tiger 
Faculty Member, Name of College
UofM logo The University of Memphis 
100 Administration Building 
Memphis, TN 38152 

901.678.2234 | memphis.edu
UofM tw UofM tw UofM tw


For Lambuth Use Only:
For Athletic Use ONLY:
Tom Tiger 
Title | Lambuth Campus
Lambuth logo The University of Memphis 
123 Lambuth Boulevard
Jackson, TN 38301

731.425.1234 | memphis.edu/lambuth
UofM tw UofM tw UofM tw
Tom Tiger 
Insert Title Here | Optional Secondary Title
UofM logo The University of Memphis Athletics
123 Athletics Building 
Memphis, TN 38152 

901.678.1234 | gotigersgo.com
UofM tw UofM tw UofM tw UofM tw UofM tw

 

Next Steps:

  • Open Microsoft Outlook
  • Click to edit "Preferences"

preferences

  • Select "Signatures"

signatures

  • Click the "+" button to create a new signature

createnew

  • In the content area on the left, paste the signature that you copied by typing "Command+V"

paste

  • In order to ensure the signature pastes properly, select the "Paste Options" box as shown below:

Paste Step 1

  • Select "Keep Source Formatting"

Paste 2

  • You can now edit the text. Please follow standards outlined here.

  • Social Media Icons
    • The icons currently shown link to the UofM's social media. If you would like to edit the icons to represent your organization's platforms, contact nelloyd@memphis.edu and include social media links. A custom signature will be created for you.
    • Additional buttons are available for YouTube, LinkedIn, etc. Action buttons such as Apply Now, Buy Tickets, Make a Gift, etc. can be created upon request.
    • Icons must retain the same shape and blue color.
    • Including social media icons is optional.

  •  To set your new signature, select "Default Signatures" in the lower right corner of the pop-up box

default

  • Select your new signature from the dropdown box. All new emails and responses will now include this signature.

Truncated Signature for Replies/Forwards

Outlook for Mac does not have a setting to select different signatures for new emails vs. replies. You can create a secondary signature and manually select it for replies/forwards if you wish.

  • Follow the directions above and create a new signature. Delete the images to leave only your name and title.

truncated

  • When sending a reply, select the "Signatures" box and click on the "replies/forwards" signature

reply

For additional support, please contact hrowsey@memphis.edu or 901-678-2333.