Tenure and Promotion Guidelines
Mathematical Sciences Department
a) All candidates for tenure and/or promotion must satisfy departmental, college,
and university eligibility criteria that are in effect at the time of application.
b) Recommendations for tenure and promotion will be made to advance the quality of
teaching, research and professional service to the Department, the University, the
community, and the nation.
c) Each candidate for tenure and /or promotion will be judged on his/her total contribution
to and impact on the Department and the University. The Department expects high quality
performance in all areas of academic endeavor -teaching, research, and service - and
requires outstanding accomplishment in at least one of these areas.
d) Teaching Effectiveness
Each candidate for tenure or promotion is expected to be an effective teacher. Evidence
of effective teaching may consist in part of written statements by faculty colleagues,
by students who are enrolled in the University at the time the candidate is being
considered, and by recent graduates (within the previous three years) who have been
students of the candidate.
Evaluations of the candidate's teaching effectiveness should consider the following:
i) Command of Subject Matter
The candidate's overall command of the subject matter in mathematics, statistics or
mathematics education.-- This can be documented by a record of continued growth and
development in the candidate's area of specialization; the development and improvement
of courses in his/her subject field; and innovative use of teaching techniques.
ii) Peer evaluations
Teaching effectiveness can also be documented by peer evaluations from colleagues
in the Department based on their personal experience. Any evaluations of the candidate's
teaching must come from tenured members of the Department who are of the same or higher
rank as the candidate.
iii) Interaction with students
The candidate's ability to organize subject matter and present it to students in a
logical, meaningful and motivating way is a very important part of teaching effectiveness.
The candidate must submit for consideration the results of the university standardized
student evaluation in each of his/her courses that were taught. He or she may also
submit, as supplementary material, copies of unsolicited letters from students. The
candidate may also submit any recognition for distinguished teaching.
The candidate's ability to motivate undergraduate and/or graduate students and stimulate
creativity, thoughtfulness, and scholarship appropriate to the students' academic
level, as evidenced by presentations, publications, theses, or dissertations. This
ability is related to but distinct from advisory services described in section 1 (e)
Other material that could demonstrate the quality of teaching and would be helpful
in evaluating the candidate's teaching effectiveness may be included in the candidate's
e) Research And Scholarly Activity
A candidate for tenure or promotion should be a productive scholar. Evaluations of
the candidate's scholarly and research ability should consider the following:
i) National and/or International Recognition
The candidate should include on the vita a list of scholarly and research activities
that have resulted in national and/or international recognition. These might encompass
- refereed publications by the candidate in journals, books and/or high quality proceedings
- citations of the candidates research publications, available in well recognized and
reputable citation indices such as the SCI-Science Citation Index, Google Scholar,
- invitations from organizations to address professional meetings, or to give colloquium
lectures at universities other than his/her own;
- presentations at regional, national, and/or international conferences and meetings;
- editorship of any professional journals and referee services for professional journals;
- organization of special sessions, tracks, meetings, and conferences, indicating the
level of the candidate's involvement in any leadership positions such as (co-) chair,
member of the technical program committee, reviewer, session chair or other leadership
The candidate should furnish the Committee with details of his/her past research and
scholarly accomplishment as well as plans for future activity. This may include:
- papers accepted but not yet published;
- a brief statement of his or her research program (previous and in progress);
- abstracts of formal lectures and informal talks
The Committee will solicit from outside the Department written opinions regarding
any significant research production by the candidate in his/her field. These opinions
should comment on the originality, depth, and importance of the candidate's research.
Procedural details can be found in sections VI d) and e) below.
External support of research, teaching and scholarly activities
The candidate should furnish the Committee with details of his/her efforts to obtain
external support for his research and scholarly activities, including both successful
and unsuccessful, past and current, with government, state, non-profit and/or other
iv) Potential for Growth and Development
The candidate's potential for continued growth and development will be judged on the
record of scholarly activity presented in the candidate's dossier and the written
opinions solicited by the Committee from experts in the candidate's field(s), or peer
reviews added by the Tenure and Promotion committee.
Significant Books and Articles
The candidate may include in his/her dossier copies of reviews of his/her articles
in professional journals and of his/her books.
For faculty in the pertinent area, the concept of engaged scholarship is defined by
the University as projects and activities that allow it "as an urban research institution,
to serve its metropolitan state, and national communities." The candidate should provide
in his/her vita a list of University activities, if any which relate to engaged scholarship.
These activities may include a list of conferences directed by the candidate; courses
that were taught or especially designed to meet specific community needs; published
reports or papers on such scholarships; or any products or consulting services created,
facilitated, or provided by the candidate for University-community projects and partnerships.
Furthermore, letters from the various participant groups in the scholarship endeavor
may be considered.
A candidate for tenure or promotion should have a record of service to the Department,
the University and the community- local and professional. Evaluations of the candidate's
service ability should consider the following:
i) Service at the Departmental, College, or University Level
The Committee will rely for its evaluation principally on written and oral testimony
of faculty and administrators who have the most complete information about the candidate's
performance in these areas. This information may come from the chairs of the committees
on which the candidate has served and fellow committee members from the Department,
College or the University. Committee memberships for current and previous years should
be listed by the candidate in his/her vita. This list should be arranged chronologically
at the departmental, college, and university levels, with any chairmanships on committees
indicated parenthetically. Other kinds of departmental, college, and university services
should be mentioned.
ii) Activity and Leadership in Professional Organizations
As evidence of the candidate's activity and leadership in professional organizations
related to his/her own discipline or to the profession of university teaching, the
candidate should list in the vita memberships, and offices held, if any, in these
organizations. He or she should mention any committee services, visiting lectureships,
refereeing, editorship of any professional journals, and/or reviewing of professional
literature that has been performed for professional organizations.
iii) Advisory Service to Students
The Department assumes that every faculty member will provide effective advisory service
to its students, for example, on curriculum, rules and regulations, and career choices,
as part of his or her assignment and obligation. The candidate may mention in the
vita any special advisory services which were provided to students.
iv)Serving as proposal review panelist for funding organizations such as the National
Science Foundation, the National Institute of Health, the Food and Drug Administration,
The National Security Agency, the Environmental Protection Agency, The United States
Department of Defense, etc., should be included in the vita. Major research laboratories
(federal, state, industrial, non-profit and/or corporate) are also included in this
II. ANNUAL REVIEWS/EVALUATIONS
a) At the beginning of the Spring semester, all faculty prepare an annotated report
of their activities during the previous calendar year (and Future plans). Reports
and Plans are submitted to the Department Chair.
b) The Department Chair will prepare a written evaluation and meet individually with
tenure-track faculty to discuss their progress, evaluation, and future plans.
III. MID-TENURE REVIEWS
For each tenure-track faculty, a mid-term evaluation in the probationary period will
be made by the Department's Tenure and Promotion Committee and the Department Chair
during the Spring term of the third academic year (or as dictated by the terms of
the candidate's contract). This evaluation, based on requirements for tenure and promotion,
will provide information to the candidate on his/her progress. This evaluation will
be consistent with the process used by Department and College Tenure Committees, including
use of materials as described elsewhere in this document. However, for this Mid-Tenure
review, letters from external reviewers will not be required. A written report of
the evaluation will be provided to the candidate and will include any concerns, and
suggestions as to what must be done to address those concerns. The Committee's report,
as well as one by the Department Chair, shall be forwarded to the Dean, who will offer
the candidate, if he/she so chooses, the opportunity to provide any additional information,
either in writing and/or in a personal meeting.
IV. CRITERIA FOR TENURE AND PROMOTION TO ASSOCIATE PROFESSOR
a) Appropriate degree - doctorate in mathematics, statistics or mathematics education
or an appropriately related discipline
b) Length of service - five years of appropriate professional experience in some area
of mathematics, statistics or mathematics education after completion of his or her
c) Teaching - demonstrated effectiveness as a teacher
d) Research- a national or international reputation in candidate's sub-area of mathematics,
statistics or mathematics education; sufficient research publication to have gained
this national or international reputation and a strong indication of continuing scholarly
productivity; ability to direct doctoral dissertations
e) Service - contribution to departmental decisions in the areas of program changes,
policy changes, personnel selection, etc; show appropriate service as described in
section 1e above.
V. CRITERIA FOR PROMOTION TO FULL PROFESSOR
a) Appropriate degree - doctorate in mathematics, statistics or mathematics education
or an appropriately related disciplines
b) Length of service - ten (10) years of appropriate professional experience in some
area of mathematics, statistics or mathematics education after completion of his or
her doctoral degree.
c) Teaching –demonstrated effectiveness and leadership as a teacher
d) Research - an international reputation in his or her field with a substantial body
of important research in mathematics, statistics or mathematics education or related
fields of application; demonstrated ability or sufficient research experience to guide
graduate students to the attainment of a doctorate in mathematics, statistics or mathematics
education; active pursuit of external research funding and active scholarly activities
nationally or internationally
e) Service - departmental leadership in his/her specialty or area of current interest
f) Other - Among the evidence of the candidate's performance in meeting these criteria
would be the quality of students' research produced under his or her direction, the
individual's own research activity and production, the guidance provided for other
research activity and production, the guidance provided for other researchers in this
area, and creative activities in the candidate's own area(s).
Because there is no rank above that of professor, promotion to this rank must be made
on the basis of recognition of superior achievement and with every expectation of
a continuing contribution to the University and to the candidate's professional discipline.
VI) APPLICATION PROCESS
a) The department chair will be notified by March 15 by a faculty member who plans
to submit an application for tenure and/or promotion in the forthcoming Fall semester.
b) At each stage of the Tenure and Promotion process, the Chair of the Department,
in consultation with the Chair of the Department Tenure and Promotion Committee and
the candidate, will appoint a tenured associate or full professor, to act as mentor
for the candidate. The mentor will provide guidance to the candidate on the preparation
of his/her dossier.
c) The dossier submitted must conform to University and College requirements, and
must be submitted to the departmental Tenure and Promotion Committee no later than
d) External review letters: The candidate shall provide a list, normally four to eight
names, of recommended peer reviewers from outside the University, to the Chair of
the Departmental Tenure and Promotion Committee in the Spring semester , (no later
than April 15th) preceding the academic year of application. At most one collaborator
from the candidates list will be solicited for evaluation letter.
e) The candidate may also submit a list (with justifications) of persons who may pose
a conflict for consideration by the Chairs of the Department and of the Department
Tenure and Promotion Committee. In addition, the Department Chair and the T & P committee
chair will compile a list of outside peer reviewers. At least one of the names suggested
by the candidate must be on the list of external reviewers. The department is solely
responsible for supplementing the candidate's list with additional reviewers. The
dossier should contain at least four external reviewers. Each reviewer will be required
to accompany their evaluation with their brief biosketch or curriculum vita. The reviewer
will also be required to state their relationship to the candidate (if any). The external
reviewers are expected to provide informed, objective evaluations. Therefore, no more
than one external reviewer can be a past mentor or collaborator of the candidate.
(For this purpose, a collaborator is defined as someone with whom the candidate has
coauthored publications or served as a principal investigator (PI) or co-PI on an
externally funded grant.) The external reviewers for candidates seeking the rank of
professor should have attained the rank of professors themselves. These confidential
outside recommendations will be requested by the Chair of the committee or his/her
designee. Every effort should be made to minimize biases for or against the candidate
when selecting reviewers. The Department Tenure and Promotion Committee, in its report,
should provide the rationale for the choice of external reviewers. Vitae or biosketches
of the reviewers may be included for this purpose.
VII. COMPOSITION AND FUNCTIONING OF DEPARTMENTAL COMMITTEE
a) For tenure and promotion to Associate Professors, the departmental Tenure and Promotion
Committee shall consist of all tenured associate and full professors except the Chair
of the Department. For promotion to full professor, the Committee shall consist of
only tenured full professors except the Chair of the Department.
b) Committee members are not permitted to attend or participate in T&P deliberations
or vote on candidates with whom they have an obvious conflict of interest (e.g. married
faculty or relatives). When a committee member perceives that a conflict of interest
may exist between a candidate and an individual committee member (e.g. intimate non-marital
relationships), any committee member may request a vote on the candidate in question.
The committee member in question may not vote to resolve his/her own conflict of interest
issue, and majority approval is required by the committee for the member to be allowed
to participate in the deliberation and vote.
c) The Chair of the Tenure and Promotion Committee shall be appointed by the Chair
of the Department.
d) Quorum and minimum committee size – The committee shall consist of at least two-thirds
of the eligible member of the T&P committee who are not on leave. Only eligible members
of the T&P committee can attend the T&P committee meetings. The Chair of the Department
and the candidate's spouse and relatives are not eligible to attend the T&P committee
The candidate must be discussed at one or more meetings of the T&PC prior to the meeting
at which the vote is taken. After a final round of discussion, the vote will be conducted
by secret ballot, tallied and recorded by the T&P committee Chair. A final report
shall be approved in a meeting of the T&P committee. The T&P committee Chair will
forward the report to the Department Chair, or to the Dean, if the candidate is the
Department Chair. If one or more members of the T&P committee requests it, a minority
report shall also be forwarded. In the case of a split decision the Department
Chair may also require a minority report.
e) Each member of the T&P committee must have reviewed each candidate's application
thoroughly before voting. After each candidate's application has been reviewed and
discussed, a vote will be taken by secret ballot. The committee will discuss and come
to consensus on remarks to be appended to each candidate's application, and the committee
Chair shall record, collate the remarks (including the minority report, if any), and
complete the forms for each applicant.
f) A member of the committee who has reviewed the candidate's file and participated
in at least one of the committee meetings on a candidate, may elect a proxy to register
his/her vote if extenuating circumstances make it impossible for the committee member
to vote personally.
g) The candidate may not add or delete anything from the dossier following the department
h) The department chair's recommendation is independent of the Tenure and Promotion
i) The candidate's application and the Tenure and Promotion Committee's recommendations
and supporting statements will be forwarded to the department chair. If the Department
Chair applies for tenure and/or promotion, the dossier goes directly to the Department
j) After both the Department Committee and the Department Chair have acted, the Department
Chair will notify the candidate of the Committee's and the Chair's vote and decision.
VIII. MODIFICATION OF T&P GUIDELINES
These guidelines should be reviewed by the Department at least once every three years.
Proposed amendments must be introduced by tenured associate and full professors, and
must be approved by the Tenure and Promotion Committee of the department. Proposed
amendments to this document should be submitted to the Dean no later than the last
Monday in February of the year in which they will go into effect.
||Notify Department Chair of Intent to apply for Tenure and/or Promotion
||Notify faculty to form Department T&P committee and appoint a chair; if insufficient
in size, identify additional committee members
||Candidate: Departmental T&P Committee
||Independently develop a list of potential external reviewers
||T&P Committee Chair
||In consultation with the committee members, the Chair of T&P should finalize a list
of reviewers and start to solicit their agreement to review the candidate's materials
||Develop a packet of research materials and vitae to submit to external reviewers
||T&P Committee Chair
||Send letter, candidate's materials and Department T&P Guidelines to reviewers (follow
College Calendar for due date of the reviewers' recommendations)
||Complete Dossier (following University, College, and Department guidelines and calendar);
submit to Chair of the T&P Committee
||T&P Committee Chair
||Schedule and lead Department T&P Committee review meetings; draft committee recommendation
for member review; finalize; submit Committee Recommendation with all materials, including
a rationale for selection of external reviewers to Department Chair
||Independently review candidate's dossier and reviews, and submit this or her recommendation,
including a rationale for the selection of outside members of the departmental T&P
committee (if applicable) to Dean's office.