University of Memphis (14K)

2005 Faculty Handbook

Faculty Handbook - Appendices


Appendices: Table of Contents

Faculty Senate: Special Rules of OrderSpecial Rules of Order

The special rules of the Faculty Senate are those rules of order that are different from and supersede the adopted parliamentary authority manual. Unless a rule is a fundamental right preserved by parliamentary law, these rules may be adopted, amended, deleted or suspended according to the will of the assembly.


The motion to reconsider may be made by any member of the assembly and is not limited to a member from the prevailing side.

Minority Reports

The issuance of a minority report from a committee member or members shall be considered a right and shall follow the committee report before any action is taken on the committee report or its recommendations.

Special Rules for Elections

In elections where there are more than two candidates for one position, and no candidate receives a majority vote, then the candidate with the lowest vote total will be dropped from the next ballot. This practice will continue for each ballot until a majority vote is received.

Committee Assignments Outside Standing Authority

By a majority vote, the Faculty Senate may refer a matter to a standing or special committee covering an area that is reserved under another standing committee's standing authority.

Suspending Special Rules of Order

A Special Rule may be suspended by a two-thirds vote of the Senate.

Adoption or Amendment of Special Rules of Order

Adoption or amendment of Special Rules requires previous notice and a two-thirds vote or, without previous notice, a vote of the majority of the entire membership of the Senate.

End of Special Orders

Constitution of the University Faculty and the Faculty Senate

The University of Memphis

Adopted December 1971, amended January 1979; October 1979; April 1981; March 1984;
September 1992; and April 1994; revised April 1998.

The University Faculty shall:

A. Elect representatives to the Faculty Senate, voting by and within departments, independent units, or areas (in colleges without departments).

B. Consider actions of the Faculty Senate that may be submitted to it by that body.

C. Review any Faculty Senate action following receipt of a petition for such a review signed by at least ten percent of the membership of the University Faculty.

D. Refer to the Faculty Senate for investigation and action all such matters that it may deem appropriate.

The University Faculty shall consist of all full-time faculty members holding academic appointments with the rank of instructor, assistant professor, associate professor, or professor, whose primary duties are teaching, research, library service, or department administration.

The Officers of the University Faculty shall be:

A. Chair

The President of the University or his/her designee shall be the permanent Chair of the University Faculty.

B. Vice Chair

The President of the Faculty Senate shall be the Vice Chair of the University Faculty. He/she shall preside at the request of the Chair and shall present official Faculty Senate business to the University Faculty.

C. Secretary

The Secretary of the Faculty Senate shall be the Secretary of the University Faculty. He/she shall record and maintain the minutes of University Faculty meetings and shall serve as custodian of all official records and reports.

D. Parliamentarian

The Parliamentarian of the Faculty Senate shall be the Parliamentarian of the University Faculty.  He/she shall advise the Chair on parliamentary procedure.

Section 4: Meetings

A. At least one regularly scheduled meeting of the University Faculty shall be held annually during the academic year. Special meetings may be called by the Chair, by the Faculty Senate, or by petition of at least ten percent of the members of the Faculty. Notice of such special meetings shall be given in writing, to members of the University Faculty at least fifteen days prior to such a meeting.

B. A quorum for any meeting of the University Faculty shall be twenty percent of the members of the University Faculty.

C. All business of the University Faculty and the Faculty Senate shall be conducted in accordance with Robert's Rules of Order, 1990 edition, 9th edition.

Article II.  The Faculty Senate

The Faculty Senate of The University of Memphis will, within the laws of the State of Tennessee and the rules and regulations set by the Tennessee Board of Regents, and in the spirit of shared governance and responsibility:

A. Serve as the primary vehicle of faculty participation in the establishment of University policies;

B. Evaluate and make recommendations on policy in academic and closely related areas that touch on academic matters;

C. Approve graduation and general education curriculum requirements;

D. Evaluate and make recommendations on University-wide minimum criteria for faculty appointment, promotion, and tenure;

E. Evaluate and make recommendations on policies associated with conditions of employ­ment;

F. Evaluate and make recommendations on policies for the academic use and operation of various academic support functions, including the University Library and Computer Services, the University calendar, and other services or functions that directly affect academic matters;

G. Make recommendations on issues related to academic matters that are not specifically academic in nature;

H. Have responsibility for the maintenance of academic freedom and responsibility at the University;

I. Be the forum for the formulation of faculty opinion;

J. Review and approve the Faculty Handbook of The University of Memphis.

Section 2. Notification

The Senate and the administration shall work cooperatively to ensure orderly procedures with respect to both Senate and administrative responsibilities. The Senate will respond in a timely fashion to matters put before it by the administration. Where Senate actions take the form of recommendations to the administration, the Senate may reasonably expect a timely response.

Section 3. Membership

The Faculty Senate shall consist of elected members.

A. Eligibility

Any person who has been a member of the University Faculty (as defined in Article 1, Section 2) for two years shall be eligible for membership in the Senate.

B. Term of Office

The term of office for an elected member of the Senate shall be two years. Senators may be elected to no more than two consecutive terms, with the exception of the President Elect, who may be elected to a third term. With these restrictions, senators may serve any number of terms.

C. Recognition of Service

1.The President and the Secretary of the Senate shall receive from the University, not their departments, at least one three-hour course equivalent release time each semester in order to perform Senate duties.

2.Senators shall be recognized for their participation in the Senate by being relieved of all departmental committee duties unless they voluntarily decide otherwise. Service in the Faculty Senate shall be acknowledged as University service.

D. Representation

1.The Faculty Senate shall consist of members elected by and within departments, independent units, or areas (in colleges without departments). Each department, independent unit, or area shall be entitled to one Senator.

2.The School of Law, the University Libraries, the University College, and the School of Nursing shall be classified as departments for the purpose of electing representatives to the Senate.

3.Independent units, those departments not affiliated with a baccalaureate degree-granting college of the University (such as Audiology and Speech-Language Pathology) shall elect representatives to the Senate in the same manner as a department that is affiliated with such a college. Aerospace, Army, and Naval Sciences shall be grouped into one unit and shall be entitled to one representative.

4.Any department, independent unit, or area (in colleges without departments) organized after the adoption of this Constitution shall attain Senate representation in the first Senate election following its organization.

E. Senator Responsibility

It is the responsibility of each Senator to attend meetings of the Senate and, in the event of an absence, to ensure that the Senator's department, independent unit, or area is adequately represented.

F. Recall

A Senator may be recalled by her/his department, independent unit, or area with twenty-five percent of the faculty members of that department or independent unit or area signing a petition for a recall vote, which is then filed with the Secretary of the Senate. The Senator shall be officially recalled if two-thirds of the faculty in that department, independent unit,or area vote to do so. An election shall then proceed according to normal guidelines.

G. Elections

1.Elections shall be conducted by each department, independent unit, or area.

2.Elections shall be held in March of each year with the term of office beginning with the late April or early May meeting of the Senate.

3.Elected Senators shall meet with the outgoing Senate in April and May to prepare for the changeover.

4.Should a vacancy occur in a Senate seat, a new Senator shall be elected to complete that term according to the normal guidelines, prior to the next Senate meeting. (Service in the Senate of less than one year shall not be classified as a term.)

Section 4. Officers

The Faculty Senate officers are President, President Elect, Secretary, and Parliamentarian. The President Elect, Secretary, and Parliamentarian shall be elected annually at the first meeting of the Senate from the elected membership of the Senate.

A. Officer Responsibilities

1. President

The President shall be the presiding officer of the Senate. He/she shall chair the Executive Committee and shall be an ex-officio member of all other Senate Committees.

2. President Elect

In the absence of the President, or at her/his request, the President Elect shall substitute for the President. The President Elect shall become the President of the new Faculty Senate in the spring. If a person is elected as President Elect in the final year of the second consecutive term, he/she will be eligible for election to a third term. If a person is elected as President Elect in the final year of a senate term and is not elected by his/her department, independent unit, or area to another term, he/she will be allowed to remain on the Faculty Senate for one more year to complete the term as President.

3. Secretary

The Secretary shall serve as the Secretary at the meetings of the University Faculty, the Faculty Senate, and the Executive Committee. The Secretary shall prepare and maintain an official membership list of the Senate. He/she shall maintain a calendar that reflects the status of all business brought to the floor of the Senate. This calendar shall be published each month with the minutes of the previous Senate session. The Secretary shall maintain a permanent and public collection of all records of the Senate and its Committees in the Faculty Senate office.

4. Parliamentarian

The Parliamentarian shall serve as the Parliamentarian at meetings of the University Faculty, the Faculty Senate, and the Executive Committee. He/she shall advise the presiding officer on parliamentary procedure.

B. Election of Officers

1. Eligibility

Any member of the Senate who has served at least one year in the Senate may be elected to hold an office. No more than two officers may be from the same college.

2. Term of Office

All officers shall serve a one-year term except the President Elect who makes a two-year commitment, one year as President Elect and one year as President.

Section 5. Faculty Senate Standing Committees

The Faculty Senate Standing Committees shall include The Executive Committee, The Committee on Committees, and other standing committees the Senate institutes under its standing rules.

A. The Executive Committee

The Executive Committee shall consist of the President, the President Elect, the Secretary, the Parliamentarian, and two additional members elected at-large from the Senate. No more than two members of the Executive Committee may be from the same college. The duties of The Executive Committee are:

1. to determine if there is a matter of such urgency as to require immediate Faculty Senate action and having done so, to call a special meeting of the Faculty Senate. Members of the Executive Committee may represent the Senate at official and unofficial functions, but they may not, either individually or collectively, take action on behalf of the Senate; meet at least five working days in advance of regular Senate meetings for the purpose of preparing an agenda. A copy of the agenda shall be sent to each member of the Senate at least three working days before the Senate convenes.

B. The Committee on Committees

The Committee on Committees shall consist of five members elected by and from the Faculty Senate at its first meeting. The duties of The Committee on Committees are:

1.To make appointments to non-elective Senate Committees.

2.To prepare a list of all eligible members of the Faculty Senate who have expressed a willingness to serve as an officer for the forthcoming year. The list shall be presented at least five working days prior to the first meeting of the new Senate. The list shall note those capacities in which the member has expressed a willingness to serve.

3.To make nominations to the Faculty Senate for University Standing Committees and other University committees.

Section 6 Quorum

One half of the membership of the Faculty Senate shall constitute a quorum for the transac­tion of business.

Section 7 Amending the Constitution

By a two-thirds vote of those present and voting, the University Faculty may amend this constitution during the academic year either at a regularly scheduled meeting of the Univer­sity Faculty, or at a special meeting of the University Faculty called, with at least fifteen days written notice. The following sequence shall be followed in proposing amendments:

A.An amendment(s) must be recommended by at least ten members of the University Faculty;

B.An amendment(s) must be submitted, in writing, to the Faculty Senate for its consideration at a regularly scheduled meeting of the Senate;

C.The amendment(s) must be voted upon by the Senate at its next regularly scheduled meeting;

D.The amendment(s) must be submitted, in writing, to all members of the University Faculty, with the recommendation(s) of the Senate attached;

E.The amendment(s) must be voted upon by the University Faculty. (An amendment so presented to the University Faculty may be amended from the floor at a University Faculty meeting by a majority vote of those in attendance, in accordance with regular parliamentary procedures.)

End of Constitution


Faculty Senate: Standing RulesStanding Rules

The standing rules of the Faculty Senate are those operational guidelines the Senate may adopt, change, suspend or delete to create effective and efficient management of its business.

Section 1. Meetings

A.Regularly Scheduled Meetings

The Faculty Senate shall hold at least nine regularly scheduled meetings; on average one each month September through May. Regular Faculty Senate meetings shall be held on Tuesdays beginning at 2:40 p.m.

B.Special Meetings

If the majority of the Executive Committee agrees, a special meeting of the Senate may be called. Additionally, special meetings may be called by the Senate President upon petition of ten members of the Senate. In such cases, at least three working days written notice or e-mail notice will be given to all members of the Senate.

C. Visitors

Except for executive sessions, all meetings of the Senate shall be open to any member of the University Faculty, administration, student body, or visitors as may be invited in advance by the President of the Senate.

Section 2. Faculty Senate Committees

A.Committee Procedures

The Senate shall establish committees to study and make reports on matters of concern to the University Faculty. Committees created by the Senate are committees of the Senate, receive their authority from the Senate, and shall report to the Senate. Senate committees shall not act independently of the Senate, and reports from these committees shall be presented to the Senate for consideration. Simple reports or progress reports may be made verbally, but any committee recommendations must be presented in writing. Committee work shall be done as a body and not by action of the Chair, either alone or following consultation with individual members of the committee. Actions taken shall be those of the committee as a whole representing a majority vote. The chair shall be elected from and by the members of that committee unless the chair is specified in the motion creating a special committee. The committee chair shall provide notice of meetings to each member of the committee and shall keep a record of those in attendance to be forwarded to the Senate office at the conclusion of each committee meeting.

B.Committees with Standing Authority in Addition to Those Created in the Constitution

1.Academic Policies Committee

The Academic Policies Committee shall review and make recommendations to the Senate on admission and retention standards, curriculum, transfer requirements, academic advising, academic discipline, high school relations, residence requirements, non-credit academic programs, and related matters.

2.Academic Support Committee

The Academic Support Committee shall review and make recommendations to the Senate on the academic aspects of support activities such as computer services, centers for teaching excellence, writing laboratories, other similar support activities, and the allocation of fiscal resources for these activities.

3.Faculty Policies Committee

The Faculty Policies Committee shall review and make recommendations to the Senate on academic freedom and responsibility, the Faculty Handbook, faculty salaries and benefits, and on all policies and procedures, including appeals, pertaining to faculty appointment, dismissal, promotion, and tenure.

4.Research Policies Committee

The Research Policies Committee shall conduct a continuous review of faculty research opportunities, the award and administration of University-supported grants, administration and support of grant and contract research, computer applications and utilization, and allocation and use of overhead funds.

5.Administrative Policies Committee

The Administrative Policies Committee shall conduct a continuous review of policies, procedures, and practices associated with buildings and grounds, parking, campus security, faculty use of facilities, staff services to the academic programs of the University, the University Calendar, areas of student life that are of academic concern, and matters of joint interest to faculty and students. Students may appear before the Administrative Policies Committee by invitation of that Committee or at the request of the Student Government Association.

6.Library Policies Committee

The Library Policies Committee shall conduct a continuous review of policies, Procedures, and practices associated with the libraries including support personnel, facilities, acquisitions, and related activities along with the allocation of fiscal resources.

Section 3. Representation by Proxy

In the event that a Senator may, because of extenuating circumstances and for good cause, be unable to attend the Senate meeting or Senate committee meeting, the Senator may designate a faculty member from the same department, independent unit, or area as a representative. Written notice of such designation shall be provided to the President or the Secretary of the Senate before the appropriate meeting. This designated representative shall have voting privileges.

Senators who send representatives shall be noted as �'present by proxy'' in Senate records.

Section 4. Guidelines for Faculty Senate Elections

A.In February of each year the Faculty Senate President will notify the current senator and the department chair or head of independent units and areas that elections are to take place in March. The chair or independent unit and area head will give at least a one week written notice to all faculty of the meeting in March when the election will occur.

B.The current senator will serve as the election official unless the current senator is a nominee for election.

C.Nominations may be by written petition signed by at least three faculty members and by open nomination from the floor.


1.Voting shall be by secret ballot unless a nominee is uncontested.

2.In elections where there are more than two nominees and no candidate receives a majority vote, the candidate with the lowest vote total will be dropped from the next ballot. This practice will continue for each ballot until a majority vote is received.

E.Certificate of Agreement to Serve

A new Senator shall complete the Certificate of Agreement to Serve and return it to the Office of the Faculty Senate no later than the first Tuesday in April.

Section 5. Submittal Deadline for Policy and Procedure Changes

Recommendations from the administration for changes in policies and procedures requiring Senate action must be submitted at least seventy-five days prior to the last Senate meeting of the academic year.

Section 6. Speaking Protocol

Before addressing the assembly, the speaker will clearly speak his/her name and area of representation.

Section 7. Representative of The University of Memphis to the Faculty Subcouncil of the Tennessee Board of Regents

The Representative of The University of Memphis to the Faculty Subcouncil of the Tennessee Board of Regents shall be elected by the Senate from the University faculty, and shall be a non-voting, ex officio member of the Faculty Senate. The Representative of The University of Memphis to the Faculty Subcouncil of the Tennessee Board of Regents shall attend all Subcouncil meetings and represent the views of the Faculty of The University of Memphis and shall report all activities, decisions, and concerns of the Subcouncil to the Faculty Senate. The Representative must have served at least one year in the Senate prior to election and shall serve in this position for a two-year term.

Section 8. Suspending Standing Rules

A Senate standing rule may be suspended for any specific main motion by a simple majority vote of the Senate.

Section 9. Amending Standing Rules

An amendment to the Senate standing rules may be proposed by any member of the Senate and becomes effective with a two-thirds affirmative vote of the Senate.

End of Standing


Chapter Ten: Table of Contents

Form: Promotion and Tenure Appointment History

The University of Memphis
Promotion and Tenure Appointment History

Name of Faculty Member:                                                                         Current Rank:

Department:                                     College/School:                          Address:                                                Phone:

Rank at time of initial appointment at UM:                                                                Initial Appointment Date:

Tenure Track Initial Appointment:                                    Non-Tenure Track Initial Appointment: If changed from non-tenure track appointment, credit granted toward tenure: Years

Years in current rank at UM:________ Years 9 month appt.________ Years 12 month appt._______________________________ Years

Full Member of Graduate Faculty: Yes                                  No                                   Date of appointment Please explain any change in duties in the last five years. (Use additional pages if necessary).


: Table of Contents

Form: External Evaluator List

(Applicant's Name)

The individuals on the following list were suggested by Professor (Applicant's Name), the Department Chair or the Department Promotion Committee as indicated below. The comments have been assembled from each individual's vita/resume', from notes supplied by Professor (Applicant's Name), from discussions with the evaluator, and from consultation from other sources such as (Who's Who in America, American Men and Women in Science, etc.). The list is notable for the quality and expertise of the individuals in the relevant subject areas and for their objective relation to Professor (Applicant's Name). The accompanying remarks are my own.

Department or T & P Committee Chair

Name                                                            Nominated byCandidate                                Nominated by Department Committee

Nominated by Department Chair

Adrian Scholar                                                                                                                                               X

Ronald McDonald                                                                                                                                          X

Ruby Learnedwoman                                                    X


1. Professor Adrian Scholar

Metaphysical Engineering

 Duke University

Durham, North Carolina 27706

EDUCATION:               B.S., M S., Ph.D., Massachusetts Institute of Technology

POSITION: Professor of Metaphysical Engineering

Fellow-American Society of Metaphysical Engineers

Dr. Scholar is the author of 130 technical articles on a diversity of topics in national metaphysics and extraterrestrial transport through porous media. He is the author of three graduate level text books: Entropy Generation through Metaphysics (Wiley, 1982), Metaphysical Heat Transfer (Wiley, 1984) and Advanced Engineering Metaphysics (Wiley, 1988). He has not met (Applicant's Name).

2. Professor Ronald McDonald

Metaphysical Engineering

Department California Polytechnic University-San Martin

 San Martin, CA 93408

EDUCATION:               B.S., Ph.D., University of Champaign

POSITION: Professor and Head

Fellow-American Society of Metaphysical Education

Faculty Handbook       110

MEMBER: American Society of Metaphysical Engineers American Society of Metaphysical Education (Chairman of Awards Division)

Professor McDonald was one of the three candidates for the Metaphysical Engineering Chairman position at UM who were invited for on-campus interviews in 1990. He has met (Applicant's Name). He is a reviewer for the J. Metaphysical Transfer and the Inter. J. Metaphysics Research.

3. Professor Ruby Learnedwoman

 School of Metaphysical Engineering Druse College

Lafayette, IN 47907

EDUCATION:                    B.S., University of Illinois; Ph.D., Purdue University POSlTION: Professor

HONORS: Member of the National Academy of Engineering

Fellow-American Society of Metaphysical Engineers Fellow-American Institute of Metaphysical Astronautics Metaphysics Award-American Society of Metaphysical engineers

Dr. Learnedwoman had not met (Applicant's Name) until the summer of 1988. At that time, Dr. Learnedwoman was employed by the Electric Powered Metaphysics Institute (EPRI) to serve as a member of a team to review the progress and quality of (Applicant's Name) EPRI funded project. She serves as a Technical Editor of the J. Metaphysical Research and is a recognized expert in the area of underwater metaphysics.


: Table of Contents

Sample Request Letter



The (four to eight) external letters should provide a critical evaluation of the candidate's work rather than simply testimonials. It is recommended that the external evaluators initially be contacted by phone to determine their willingness and availability to provide these external assessments prior to sending materials.



Professor_________ Department of University City, State Zip


Dear Professor           :


On behalf of (the Department of______ ) (the Tenure and Promotion Committee of the

Department of____ ), I appreciate your willingness to serve as an external evaluator of the

application of Professor____ for (tenure and promotion to Associate Professor/Professor) (promotion to Professor). As I indicated in our phone conversation on (date), external evaluations are extremely valuable in providing information and insight into the professional

accomplishments of our faculty. Your evaluation will become a part of Professor --- 's dossier and will be a significant element in the review process and subsequent

recommendation(s) from the Department to the Dean of the College of and to the Provost. Also, as per our conversation, we will need a copy of your vita/resume' in order to include a brief summary of credentials for the dossier.


I am enclosing a copy of Professor___ 's vita/resume' and some representative publications. I ask that you provide a candid evaluation of his/her work, with particular attention to the quality of his/her scholarship, his/her professional reputation nationally and internationally, and his/her potential for continual success in his/her discipline, together with any additional remarks you deem appropriate. Please be aware that Tennessee's Open Records Law allows individuals to request and receive access to external and internal letters in their tenure and promotion files. We will need your evaluation and vita/resume' no later than (date). To facilitate your response, I have enclosed a self addressed stamped envelope. If you have any questions regarding this request, please contact me.


I realize that this request places an added burden on your busy schedule. However, I also believe that you understand the importance of the entire process. Your efforts on behalf of Professor    and The University of Memphis are greatly appreciated.





Professor and Chair



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SIRS Course Evaluation Summary







Semester Course No Student Participation/Students Enrolled Course GPA Course/Dept./College Mean Items 1-4 Course/Dept./College Mean Items 5-8 Course/Dept./College mean Items 9-12 Course/Dept./ College Mean Items 13-16 Course/Dept./ College Mean Items 17-20 Course/Dept./ College Mean Item 26
F96 ????3331 12/15 2.05







  ????3341 14/35 2.22 1.7 2.1 1.7 3.1 2.1 2.1
S97 ????7342 18/25 2.38          


????=Department Course Description         
Items 1-4 relate to instructor involvement.         
Items 5-8 relate to student interest.         
Items 9-12 relate to instructor interaction.         
Items 13-16 relate to demands.         
Items 17-20 relate to organization.         

Item 26 is "In general, the instructor was an effective teacher."    Round GPAs and Item Means to nearest 0.1.         


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