2005 Faculty Handbook
Chapter Six: Table of Contents
|Vice Provost for Research|
The Vice Provost for Research has overall responsibility for fostering and expanding opportunities for research and enhancing the University's scholarly environment and competitiveness. The office also provides leadership for multi-institutional and interdisciplinary research.
The Office of Research Support Services, a major division within the Vice Provost for Research area, assists faculty and staff in locating sources of external support for research and other projects; in obtaining application materials; in preparing proposals for submission; and in developing, reviewing, and negotiating appropriate award mechanisms with external agencies. The staff provides assistance in budget preparation, interpretation of sponsor guidelines, forms completion, and other proposal submission tasks.
External funding is available from federal, state, and local governments, and from commercial and non-profit organizations in the form of grants, contracts, and other agreements. Funding opportunity information is available at the Research Support Services website: www.people.memphis.edu/research and includes access to Community of Science, a multidisciplinary funding and expertise database. Access to The University of Tennessee Funding Opportunities System, which lists over 12,000 funding opportunities and is updated daily, is available through this office. Research Alert, a monthly newsletter published by the office, lists sponsored research opportunities with their deadlines and provides additional information of interest to researchers and can be accessed through their homepage.
The Office of Grants and Contracts Accounting, which is within the Division of Business and Finance, is generally responsible for post-award administration, including budget preparation, financial reporting and billing requirements, and records maintenance for auditing purposes.
|Patents and Copyrights|
The University's policy on patents and copyrights is applicable to all faculty, administrators, staff, students, and other individuals employed by or enrolled in the University. It is the responsibility of these individuals to acquaint themselves with this policy, details of which may be found in UofM Policy 1:2B:01:11 and UofM Procedure 2B:01:11A. The implementation of this policy is a charge of the standing committee on patents, copyrights, and licensing. The University has a right to claim ownership of intellectual property that has been generated through the use of a significant amount of University resources or in the course of an employee's assigned duties, while recognizing the rights of authors and inventors to share in any revenue derived from their work. According to the policy on patents and copyrights,
|Safeguarding Research in Progress|
Research conducted by faculty members using the academic mainframe is protected via weekly backups; however, it is the responsibility of the individual faculty member to take the necessary steps to protect research in progress.
Federal and state regulatory agencies, granting agencies, and other funding sources promulgate regulations, standards, and related requirements that have the potential to impact laboratory research activities. Some of the standing committees at the University that oversee compliance of many of these requirements include:
Consultative services to assist researchers in meeting their regulatory obligations are offered by the Environmental Health and Safety Office: http://www.people.memphis.edu/~chas/.
Institutional Review Board and Human Subjects Research
All University of Memphis faculty, staff, or students who propose to engage in any research activity involving the use of human subjects must have prior approval from the Institutional Review Board (IRB). The IRB is responsible for safeguarding the rights and welfare of all persons participating in research projects, whether funded or non-funded. Human subject means a living individual about whom an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with the individual, or (2) identifiable private information. Research means a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. For further information, contact the IRB coordinator in the Office of Research Support Services. See also http://www.people.memphis.edu/~irb/.
All uses of vertebrate animals must receive prior approval from the Institutional Animal Care and Use Committee (IACUC). See also http://www.people.memphis.edu/~fac.
The laboratory use of hazardous chemicals is regulated by the OSHA Laboratory Standard (29 CFR 1910.1450). Compliance entails training, development of Standard Operating Procedures, and implementation of a chemical hygience program. Training assistance in the form of a laboratory safety seminar, video lending library, and self-paced CD-ROM classes are available from the Office of Environmental Health and Safety. The University Laboratory Chemical Hygiene Program can be downloaded from http://www.people.memphis.edu/~ehas/manuals.htm.
Primary responsibility for maintain a safe research environment lies with the principal investigator. Periodic laboratory safety assessments are invaluable tools in identifying safety strengths and weaknesses. A laboratory safety checklist is available to assist in this endeavor at http://www.people.memphis.edu/~ehas/labcheck.htm.
An up-to-date inventory of chemicals found in each laboratory must be maintained as required by the University Occupational Safety and Health Program (UM1293) at http://policies.memphis.edu/UM1293.htm.
Human Blood, Tissues, Body Fluids, Cell Lines
All research utilizing human blood, body fluids, tissues, cell lines, and other potentially infectious materials must comply with the OSHA Bloodborne Pathogens Standard (29CFR 1910.1030). This standard requires a laboratory-specific Exposure Control Plan, offering of hepatitis B vaccinations, and annual training. Bloodborne pathogens training is available from Environmental Health and Safety. A model exposure control plan that can be customized to individual work areas is available from Environmental Health and Safety at http://www.people.memphis.edu~ehas/ModelECP1001.pdf.
Biological Agents, Stocks, and Cultures
The University's Biological Safety Program (http://www.people.memphis.edu/~ehas/bioman2003.pdf) serves as policy for the possession, storage, and use of biological agents. This program is designed around CDC/NIH guidelines and is considered to be a minimum standard of care.
Recombinant DNA Molecules
All research conducted at or sponsored by the University, irrespective of the source of funding, shall adhere to the recombinant DNA guidelines set forth by the most recent National Institutes of Health (NIH) Guidelines for Research Involving Recombinant DNA Molecules, a copy of which is available at http://www.niehs.nih.gov/odhsb/biosafe/nih/rdna-apr98.pdf.
All recombinant DNA protocols must be submitted to Environmental Health and Safety using the registration form for recombinant DNA research (http://www.people.memphis.edu/~ehas/rDNAregForm.pdf). Those protocols requiring committee approval will be forwarded to the University Biosafety Committee.
The University's Radiation Safety Committee governs the possession and use of radioactive materials and other sources of ionizing radiation within the University. Research personnel using radioactive materials are expected to be familiar with and operate within the policies and procedures outlined in the University Radiation Safety Program found at http://www.people.memphis.edu/~ehas/radman96.htm.
Individual departments are responsible for maintaining the departments' radioactive materials licenses and for ensuring compliance with applicable rules and regulations. Responsible users bear primary responsibility for the proper use and storage of radioactive materials and radiation-producing devices within their areas, including the execution of area surveys and recordkeeping requirements.
Environmental Health and Safety provides personnel dosimetry services and offers a radiation safety training program leading to certification as an authorized user. Dosimetry services can be initiated by contacting the Radiation Safety Officer.
Research personnel who may be exposed to class 2, class 3, and/or class 4 laser radiation are expected to familiarize themselves with and follow the requirements of ANSI Z136.6-2000 (Safe Use of Lasers). A laser safety checklist is available at http://www.people.memphis.edu/~ehas/LaserSafety.Chklst.pdf and can assist laboratories in meeting the requirements of this standard.
Hazardous Waste, Biological Waste, and Radioactive Waste
Each department is fully responsible for ensuring proper management and disposal of its chemical, biological, and radioactive waste streams. Individual researchers are responsible for complying with applicable waste disposal laws/regulations and with University policy.
Chemical waste disposal requirements are outlined in the Guide to Hazardous Waste Management (http://www.people.memphis.edu/~ehas/wasteman03.pdf).
Biological waste disposal assistance is available from Environmental Health and Safety for departments that generate small volumes of biological waste. Larger bio-waste generators must arrange for disposal through the University's medical waste contractor.
The University's radioactive waste disposal requirements can be found in the Radiation Safety Program at http://www.people.memphis.edu/~ehas/radman96.htm.
Mixed wastes (radioactive waste combined with hazardous and/or infectious waste) are especially difficult to dispose of; therefore, every effort should be made to avoid creation of mixed wastes. Personnel who consider implementation of protocols that generate mixed wastes should contact Environmental Health and Safety prior to beginning such programs.
Shipping and Receiving Hazardous Materials
All University personnel who ship or otherwise impact the transportation of hazardous materials, including hazardous chemicals, biological agents, and radiological materials, must be trained and certified prior to engaging in such activities. University policy regarding the shipment of hazardous materials can be found at http://policies.memphis.edu/UM1296.htm.
Select Agents and Toxins
Federal anti-terrorism laws and regulations restrict possession, use, and transfer of biological agents and toxins of high consequence. Penalties of up to five (5) years imprisonment and/or $500,000 in fines may be levied on individuals and organizations found to be in violation.
All researchers anticipating the procurement, possession, use, transfer or destruction of select agents must contact Environmental Health and Safety prior to the event to ensure that applicable regulations are followed. A complete list of CDC select agents can be found at http://www.cdc.gov/od/sap/docs/salist.pdf.
Any laboratory or other area where chemical, biological, or radiological materials have been used or stored must be decommissioned prior to closing. Typically, decommissioning occurs prior to a researcher leaving the University, relocating to another laboratory space, renovation of a laboratory, or retirement of research pursuits. Environmental Health and Safety should be contacted for guidance.
|Service - Consulting|
Recognizing that the professional qualifications of faculty have great value in areas beyond normal University assignments and that services (to students, colleagues, and citizens of the surrounding areas) are enhanced by participation in activities beyond the campus, The University of Memphis encourages its faculty to undertake consulting and similar external employment for which they are qualified and that does not interfere with University responsibilities. Professional experiences beyond the classroom can contribute to the quality of instruction, increase professional competence and reputation, and bring credit to the University. By providing valuable services to a varied constituency, both public and private, faculty can help to create important links between the University and the area it serves. Although these services are encouraged within regulatory limits, it is not proper for a University employee to provide private consulting services to external organizations when those services might be in conflict or competition with services offered by the University itself.
To comply with guidelines approved by the Tennessee Board of Regents, The University of Memphis has formulated a policy (UofM Policy No. 1490) that provides both encouragement and supervision for those engaged in outside employment. This policy does not apply to:
The term outside employment includes consulting and any other external activity for which there is remuneration. Prior to undertaking any outside employment, faculty will notify their department chair of the nature of the employment and the expected commitment of time. The chair will determine whether the proposed employment is consistent with The University of Memphis policies and the Tennessee Board of Regents as outlined below. If the decision is that the employment is inconsistent with these policies, a faculty member may appeal through the normal institutional channels for handling grievances.
|Centers of Excellence|
The University of Memphis has been designated by the Tennessee Higher Education Commission as the location for centers of excellence in a number of areas. These units receive special funding by the State in recognition of their status.
Centers of Excellence
Center for Applied Psychological Research
Center for Earthquake Research and Information
Center for Egyptian Art and Archaeology
Center for Research in Educational Policy
Center for Research Initiatives and Strategies for the Communicatively Impaired
|Appropriate Use of Information Technology Resources|
For more information concerning appropriate use of the University's technological resources, please see University policy #UM1535 at http://policies.memphis.edu/UM1535.htm.