2012 Faculty Handbook
Chapter 1 - Introduction and Organization
|History of The University of Memphis|
In 1909, the General Assembly of Tennessee enacted law providing for the establishment and maintenance of three normal teacher education schools, one in each of the three grand divisions of the state. Memphis and Shelby County contributed $350,000 and a site of approximately eighty acres near what was then the eastern edge of the city. On September 15, 1912, West Tennessee State Normal School opened. In 1925, the institution became a senior college and the name was changed to West Tennessee State Teachers' College. The liberal arts curriculum was enlarged in 1941 and the school became Memphis State College. The undergraduate program was reorganized into three schools in 1951, and a graduate school was added. On July 1, 1957, by action of the Tennessee legislature, the institution was designated Memphis State University. Reflecting the institution's growing emphasis on research and graduate education and its increasing role in the community, the institution was renamed The University of Memphis on July 1, 1994.
|Higher Education in Tennessee|
The Tennessee Higher Education Commission (THEC), created in 1967 by act of the Tennessee General Assembly, is responsible for coordinating and planning all higher education in this state. The commission coordinates two systems of higher education: the University of Tennessee institutions, governed by the University of Tennessee Board of Trustees, and the state universities, community colleges, technical institutes, and technology centers, governed by the Tennessee Board of Regents. THEC must approve all new academic programs, centers, or campuses; it reviews budgets, performs long-range planning, and generally ensures that a comprehensive system of higher education is developed to meet the needs of the citizens.
The Tennessee Board of Regents was created in 1972 by the General Assembly as the governing body of the State University and Community College System of Tennessee. At that time, the member institutions of the System were the state universities and community colleges formerly governed by the State Board of Education. In 1983, the General Assembly transferred the technical institutes and area vocational schools (now called Tennessee Technology Centers) to the System.
The composition and powers of the Board are set forth in Tennessee Code Annotated 49-8-201 through 49-8-203. The Board consists of 18 members: 12 lay citizens appointed for six-year terms by the Governor from each congressional district and grand division of the state; one faculty member appointed for a one-year term; one student appointed for a one-year term by the Governor from among the System institutions; and four ex-officio members including the Governor, Commissioner of Education, Commissioner of Agriculture, and Executive Director of the Tennessee Higher Education Commission.
The Board is responsible for setting public direction in postsecondary education. Members serve without compensation and meet at least four times a year in regular session. Called sessions are convened occasionally for special purposes. As a legislative entity, the purpose of the Board is to govern and manage the System. It is empowered to employ the chancellor and define the chancellor's duties, select and employ presidents of the institutions, confer tenure and approve promotion in rank of System faculty; prescribe curricula and requirements for diplomas and degrees, approve the operating and capital budgets of each institution and otherwise set policies for their fiscal affairs, establish policies and regulations regarding the campus life of the institutions, and assume general responsibility for the operations of the institutions while delegating specifically to the presidents the powers and duties necessary and appropriate for the efficient administration of their respective institutions and programs.
The other Tennesee Board of Regent institutions with baccalaureate and graduate programs are Austin Peay State University in Clarksville, East Tennessee State University in Johnson City, Middle Tennessee State University in Murfreesboro, Tennessee State University in Nashville, and Tennessee Technological University in Cookeville.
The president is the chief administrative officer of the University with broadly delegated responsibilities for all facets of campus management and operations. The president serves at the pleasure of the Tennessee Board of Regents and reports to the Board through the chancellor, and is the official medium of communication between the campus community and the chancellor. The provost and the vice presidents form an advisory group to the president.
The provost is the chief academic officer of the University. Reporting to the president, he has comprehensive responsibility for developing and implementing academic policies and priorities, and has responsibility for ensuring that the Universitys teaching, research, and service missions are successfully implemented. He works closely with the deans and directors of the academic units to insure that the University recruits and retains high quality faculty who, in turn, offer optimal student experiences.
Other members of the executive team include the vice presidents for Advancement; Business and Finance; Student Affairs; Information Technology; and Communications, Public Relations, and Marketing; and the Athletic Director. The president is also assisted and advised by the Faculty and Staff Senates.
|The University of Memphis Mission and Strategic Plan|
The University's mission and strategic plan are contained at http://www.memphis.edu/stratplan
The academic programs of the University of Memphis are offered through the School of Law, School of Nursing, School of Communication Sciences and Disorders, School of Public Health, six colleges (Arts and Sciences, Business and Economics, Communication and Fine Arts, Education, Engineering, and University College), the University Libraries, and a variety of service and research bureaus, institutes, and centers. Specific information regarding the academic programs are contained in the Undergraduate and Graduate Catelogs at http://www.memphis.edu/ugcatalog/ and http://www.memphis.edu/gradcatalog/
The University of Memphis is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award bachelor's, first professional, Master's, educational specialist, and doctoral degrees. Individual programs that are accredited can be found at http://www.memphis.edu/acadassessment/
|Standing Committees of the University|
Standing Committees of the University report to the officials listed below. The membership of all standing committees should reflect the diversity of the University community. Names of committee chairs and the membership can be obtained from the offices of the designated officials.
Vice President for Student Affairs
Vice President for Business and Finance
Vice President for Information Systems
Vice President for Marketing and Advancement
|Standing Committee: Academic Freedom and Responsibility|
Eleven (11) members, including nine (9) faculty members, elected for two-year terms by the Faculty Senate. Six faculty members will be replaced in even-numbered years; three faculty members will be replaced in odd-numbered years. The Provost and the President of the Faculty Senate will serve as ex officio members.
The Academic Freedom and Responsibility Committee is charged with responsibility for hearing faculty grievances when a faculty members academic freedom is challenged and for hearing cases when a faculty member is charged with failure to maintain professional standards.*
The Universitys position on academic freedom is outlined in Policy Number 5:02:03:10 of the State Board of Regents Policy and Procedure Manual, and in the University of Memphis Faculty Handbook, in the chapter entitled Academic Freedom and Faculty Roles.
An appeal to the Academic Freedom and Responsibility Committee will be filed in the Office of the Faculty Senate when a faculty members academic freedom is challenged. An appeal will be filed in the Office of the Provost when a faculty member is charged with failure to maintain professional standards.
The committee shall meet when an appeal is filed and will review the purpose and authorizing documents of the committee and review the complaint.
If any appeals are processed during the year, the Committee chair will prepare an annual report stating the disposition of the appeal(s). This report will be forwarded to the Provost no later than July 15.
*Note: Charges for faculty misconduct in research will not be heard by the Academic Freedom and Responsibility Committee. Such misconduct is governed by University policy 2B:01:12A.
II. Membership and Voting
III. Timelines and the Hearing Process
IV. Procedures at the Hearing
|Standing Committee: University Council for Graduate Studies & Research|
The University Council for Graduate Studies and Research consists of eighteen voting members of the graduate faculty, eleven elected from the various colleges or schools, the seven graduate directors, and an elected graduate student. Representatives are elected by graduate faculty members in broad discipline areas. The eleven elected positions are allocated as follows: Arts and Sciences (3), one each from Humanities, Natural Sciences, and Social Sciences; Communication and Fine Arts (2); Business and Economics (2); Education (2); and Engineering (2). Ex officio members are the assistant vice provost for graduate programs and the vice provost for research.
The duties and responsibilities of the university council are to consider proposals to change graduate admissions; graduate curriculum, including courses, majors, minors, degrees, and programs; graduate policies and procedures; and research policies and procedures. Proposals approved by the university council and the assistant vice provost for graduate studies are forwarded, when necessary, to the provost for appropriate University and State review. The university council hears and acts upon appeals from students denied admission to a graduate program and on other academic appeals from graduate students (except grade appeals), which have not been resolved at a lower level. The university council also establishes criteria for membership on the graduate faculty.
|Standing Committee: Animal Research and Care|
STATUTORY RESPONSIBILITY: This is the Institutional Animal Care and Use Committee required by the Animal Welfare Act (9 CFR Ch1, Subchapter A, 1992) and U.S. Public Health Service Regulations.
MEMBERSHIP: At least eight voting members who are knowledgeable about the care and use of animals in instruction and research. Statute requires that (i) the Chairperson and all members of this Committee be appointed by the President of the University; (ii) at least one member shall be a doctor of veterinary medicine, (iii) at least one member shall be a community representative with no other connection with the University, and (iv) no more than three members of the committee may be members of the same department. The Assistant Vice President of Physical Plant and the Vice Provost for Research will serve as ex-officio, non-voting members of the Committee. Other non-voting members may be appointed by the President at the Presidents discretion.
REPORTS TO: Vice-Provost for Research acting on behalf of the Provost and the President as the institutional official responsible for compliance with the Animal Welfare Act.
PURPOSE: This Committee shall review and approve, require modifications in, or disapprove, any proposed activity involving the maintenance or use of animals in teaching or research on the University of Memphis campus or as a part of any university instructional or research activity, as provided by the Animal Welfare Act and PHS regulations. It will also review, at least once every six months, the Universitys program for the humane use and care of animals and shall inspect, at least once every six months, all of the Universitys animal study areas. It shall also review and, if warranted, investigate any complaints from the public or university personnel involving the care and use of animals under university auspices.
MEETINGS: The Committee will normally meet monthly throughout the calendar year. The Chairperson may cancel meetings if there are no matters for review, and may call additional meetings if required to fulfill Committee responsibilities. Members terms shall expire on publication of a new membership list as approved by the President at the beginning of each fall semester. The President, shall, however, appoint additional members to replace those who resign during the year as quickly as practicable. Members who miss three consecutive meetings are presumed to have resigned.
ANNUAL REPORT: Due on or before July 15 and shall contain at least the following information: a summary of all approvals, disapprovals, investigations and inspections conducted by the committee, a description of any major issues or unsolved problems identified by the committee, together with proposed solutions or recommendations for action and any recommendations for membership on the following years committee.
|Standing Committee: Biological Safety|
The Biological Safety Committee shall be responsible for the following:
Meetings: The Biological Safety Committee shall meet at least annually and as necessary to carry out the duties of the Committee.
Composition: Committee members shall be appointed by the President based on their knowledge and experience with biological agents. The committee shall consist of at least six (6), but not more than nine (9), members who should include qualified faculty and staff. Ex-officio members will include the Director of Environmental Health and Safety and the Laboratory Safety Specialist for the Environmental Health and Safety Section.
Reports to: The Vice Provost for Research.
Annual Report: An annual report should be submitted to the Vice-Provost for Research by July 15 of each year.
|Standing Committee: Chemical Hygiene||The Chemical Hygiene Committee shall be responsible for the following functions:
Meetings: The Chemical Hygiene Committee shall meet at least annually and as necessary to carry out the duties of the committee.
Composition: Committee members shall be appointed by the President based on their knowledge and experience with chemical use in academic laboratories. The committee shall consist of at least six (6), but not more than nine (9), members who should include qualified faculty and staff selected from departments which use hazardous chemicals in laboratories. The Chemical Hygiene Officer shall be appointed to the committee and should serve as secretary to the committee. The chair shall be elected by the committee and be approved by the Vice Provost for Research.
Reports to: The Chemical Hygiene Committee reports to the Vice Provost for Research.
Annual Report: An annual report should be submitted by July 15 of each year.
|Standing Committee: Enrollment Management and Retention Council|
Charge: The Enrollment Management and Retention Council has responsibility for developing and recommending strategies to recruit and retain students at the University of Memphis. Its activities should include initiating programs that:
To accomplish these tasks, the Council will form ad hoc committees that are charged with responsibility for programmatic development that will be reviewed by the larger Council.
Meetings: The Enrollment Management Council will meet biweekly or as necessary to carry out its responsibilities.
Composition: Committee members will be appointed by the Provost and will include the:
The Provost will also serve on the Council. The Vice-Provost for Enrollment Services will serve as its chair.
Reports to: The Provost
Annual Report: The Vice-Provost for Enrollment Services will submit a report to the Provost by July 15 of each year.
|Standing Committee: Radiation Safety||PURPOSE: The Radiation Safety Committee governs the possession and use of radioactive materials and other sources of radiation at the University of Memphis. By ensuring compliance with all applicable state and federal statutes and regulations, the committee fosters an environment that promotes the safe use of radiation in teaching and research. Duties of the committee shall include:
MEETINGS: The Radiation Safety Committee shall meet at least quarterly.
COMPOSITION: Committee members shall be appointed by the President of the University on the basis of their knowledge and experience with radiation and radioactive materials. The committee shall consist of at least six (6), but not more than nine (9), members who may include faculty and staff. The Radiation Safety Officer shall be appointed to the committee and should serve as secretary to the committee. The chair shall be elected by the committee and be approved by the Vice Provost for Research.
REPORTS TO: Vice Provost for Research.
ANNUAL REPORT: An annual report will be submitted by July 15 of each year.
|Standing Committee: Rights of Human Subjects (Institutional Review)|
STATUTORY RESPONSIBILITY: This is the Institutional Review Board required by federal regulations 45 CFR 46 and 21 CFR 50.56 and by the policies of the Department of Health and Human Services (DHHS) including the National Institutes of Health and the Food and Drug Administration.
PURPOSE: This Committee is responsible for the following functions.
REPORTS TO: Provost, through the Vice Provost for Research. The roster of members must be approved by the President annually.
MEMBERSHIP: This Committee exists in two forms: Committee I and Committee II. Committee I includes at least five voting members with diverse backgrounds, with at least one person with primary concerns in scientific areas and one with primary concerns in non-scientific areas. At least one member must be female; one person must not be otherwise affiliated with the University. Two staff members, one experienced research administrator qualified to interpret pertinent DHHS and other regulations, and one acting as Committee secretary, serve as non-voting members. Normally, at least two of the Committee members will have expertise in the behavioral sciences. In addition, not all of the voting members will be of the same racial background. Committee II includes all of the members of Committee I and, in addition, two licensed physicians as voting members. Committee II will meet when physician participation is required by the regulations or is deemed desirable by the Committee Chair.
MEETINGS: Committee I shall normally meet monthly throughout the calendar year. The Chair may cancel meetings if there are no matters for review, and may call additional meetings if required to fulfill Committee responsibilities. Committee II will meet in place of Committee I when the business of the Committee requires physician participation. Member terms will expire on publication of a new membership list as approved by the President at the beginning of each fall semester. Members may, however, be reappointed for an indefinite number of terms. The President will appoint additional members to replace those who resign during the year as quickly as practicable. Members who miss three consecutive meetings are presumed to have resigned.
ANNUAL REPORT: Due on or before July 15 and shall contain at least the following information:
|Standing Committee: Grade Appeals|
PURPOSE: The student appeals procedure is designed to provide any undergraduate or graduate student at The University of Memphis with a clearly defined avenue for appealing the assignment of a course grade which he or she believes was based upon prejudice, discrimination, arbitrary or capricious action or other reasons not related to academic performance. Although the primary responsibility of the Committee is to review appeals, the Committee is also charged with responsibility for reporting any obvious discriminatory or capricious conduct on the part of either the student or the instructor to the Provost for his/her consideration and action.
PROCEDURE: After a course grade has been appealed to the instructor, the department chair, and the dean, the student or the faculty member may request a hearing before the University Grade Appeals Committee. If the Committee finds the students or the instructors request merits a hearing, the Committee notifies the student, the instructor, the chair, and the dean of the time and location of the hearing. If the committee finds that the request does not merit a hearing, the student or the instructor shall be so notified. Based on its appeal process, the Committee makes a decision as to whether or not the grade should be changed. The decision of the Committee is final.
REPORT TO: Provost
MEMBERSHIP: The Appeals Committee is composed of seven (7) members and seven (7) alternates constituted as follows:
MEETINGS: An organizational meeting will be called as soon as the membership is confirmed to familiarize members with the committee purpose and to determine the schedule of future meetings. Thereafter, meetings will be held as necessary to fulfill the Committees functions.
ANNUAL REPORT: Due on or before July 15 and shall contain at least the following information:
For additional information concerning process, see chapter entitled "Instruction."
|Standing Committee: Undergraduate Council|
BYLAWS OF THE UNIVERSITY UNDERGRADUATE COUNCILARTICLE I
The name of this organization shall be the University Undergraduate Council (hereinafter referred to as the UUC).
The UUC acts on behalf of faculty in the governance of undergraduate programs and policies. It performs both as a policy-making body, subject to approval by the provost and president, and as an advisory body to the provost. The UUC will:
Section 1: REPRESENTATION
The University Undergraduate Council shall be composed of fifteen voting members. Voting members shall be the assistant or associate dean of undergraduate studies, one from each the of the colleges and schools and seven tenured faculty representing the colleges. The associate or assistant vice provost for undergraduate studies shall also be a voting member. Seven ex officio members shall be the vice provost for Academic Affairs, director of academic programs and assessment, director of university honors program, registrar, university libraries representative, associate director of curriculum planning, and manager for Academic Counseling Center. There shall also be a non-voting representative from the Student Government Association.
The number of representatives from each college or school will be the following:
Section 2: ELECTIONS / APPOINTMENTS
Each college or school shall establish criteria for election or appointment to the UUC that will ensure broad disciplinary representation. If in subsequent years there is a significant change to this distribution, the formula will be adjusted and colleges/school notified.
Prior to the first meeting of the academic year the respective units shall forward the names of the newly elected or appointed members to the vice provost for academic affairs. At the meeting in September, the vice provost for academic affairs shall announce the newly constituted University Undergraduate Council. A two year term of service begins in September.
Ex officio members shall serve without vote.
The officers of the University Undergraduate Council shall be the chair (as outlined in Article III) and a secretary. These officers shall perform the duties prescribed by these bylaws and the parliamentary authority adopted by the UUC.ARTICLE V
Section 1: REGULAR MEETINGS
The regular meetings of the UUC shall be held monthly during the academic semesters from September through May, unless otherwise requested by the chair or a majority vote of the UUC. If necessary, meetings may be scheduled during summer months by the chair.
Meetings of the UUC shall be chaired by the vice provost for academic affairs. In the vice provosts absence, the director of academic programs and assessment shall preside.
Section 2: SPECIAL MEETINGS
Special meetings may be called by the chair. The purpose of these meetings shall be stated in the call and, except in cases of emergency, a notice of at least five working days shall be given.
Section 3: ABSENCE OF MEMBERS
If for any reason a member of the UUC cannot attend a meeting, another faculty member from that college or school may be designated as proxy for voting purposes. The chair or secretary shall be notified prior to the meeting.
Section 5: QUORUM
Ten (10) voting members of the UUC shall constitute a quorum.
Standing or special committees shall be appointed by the chair as necessary to carry on the work of the UUC.
Section 1: PROCEDURE
The rules contained in the latest edition of Roberts Rules of Order Newly Revised shall govern the University Undergraduate Council to the extent that they are not inconsistent with these bylaws or with any special rules of order the UUC may adopt.
Section 2: OPEN MEETINGS
All meetings of the UUC shall be open to the university community. If confidential issues are on the table, then the chair has the power to call the UUC to executive session.
AMENDMENT TO BYLAWS
These bylaws can be amended at any meeting of the UUC by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.
Approved by the University Undergraduate Council, December 10, 2004.
Approved by the Provost
|Standing Committee: Space Policy Council|
SPACE POLICY COUNCIL
The Universitys facilities are a resource that must be viewed from a comprehensive institutional perspective. In order to address changing programmatic space needs, the University must develop effective methods to analyze and evaluate space requests and allocate facility resources. This will be accomplished through the establishment of a University Space Policy Council through the Office of the Provost. The President will appoint members to the Space Policy Council on an annual basis. The Chair and Vice Chair shall be appointed by the President from among the voting members.Composition
Representative from the Office of the President
Representative from the Provost Office
Representative from Business and Finance
Representative from Advancement and Marketing
Representative from Information Technology
Representative from Student Affairs
Representative from Communications, Public Relations & Marketing
Representative from Research Office
Dean of Arts & SciencesThree Deans from colleges other than Arts & Sciences
Representative from the Office of the Registrar
Representative from the Student Government Association
Chair and Co-Chair of the Facilities and Services Committee
Faculty Senate representative
Staff Senate representative
Director for Space Planning and Utilization , ex-officio
Space Analyst for Space Planning and Utilization (ex-officio, recording secretary)
The Space Policy Council is a decision-making body regarding space issues. As such, it will provide a forum for the discussion and approval of individual space requests, campus-wide space plans, plans for new space, space utilization reports, policies and procedures regulating the use of facilities, and other critical space planning issues that require policy level deliberation. A few decisions are of such magnitude that deliberation and support from the Executive Officers of the University are needed for a high probability of successful implementation. In such circumstances, the Council may be called upon to provide an analysis of options and a recommendation for consideration, including legal, environmental, and budgetary issues.
The Council Chair and Vice Chair, in consultation with the Director for Space Planning and Utilization, will work with the Provost to determine if a space issue has potential policy ramifications and thus should be placed on the agenda for a regular Council meeting. Agenda items should be established prior to the meeting date so that materials for discussion can be made available to Council members in advance.
The Chair and Vice Chair will preside over regular Council meetings and will coordinate with the Provost to ensure that activities are aligned in such a way as to be most beneficial to the decision-making process and a productive operational environment.
The Council will be responsible for obtaining input from various sources as appropriate and may create advisory sub-committees to examine and recommend decisions about specific issues. However, the Council will consult with the Provost before delegating specifically stated decision-making authority, such as the prioritization of requested modifications.
NOTE: The Council will not be responsible for event scheduling, assignment of space for events, or assignment of space for classes. However changes in classroom usage to something other than a classroom category requires the approval of the Council.
Guidelines for Council Operation
The Space Policy Council consists of members representing constituencies from all segments of the University. Members will simultaneously represent both the overall University and their constituency area. Members should strive to cultivate good communication links to solicit input and to provide feedback to constituencies regarding the rationale leading to decisions, standards, or policies. Each member should use his or her foremost judgment, based upon an understanding of what constitutes the best overall solution for the institution as a whole. When recommendations have been reached members need to assume responsibility, wherever possible, to assure outcomes that contribute to the mission, goals, and best interest of the University.
As a policy-oriented body, the Councils primary focus should be on the following points:
(1) to assure that the space process is functioning productively;
(2) to define and prioritize parameters and processes to be utilized in operational decision-making,
(3) to define and approve policies and procedures, including detailed forms and instructions for requesting space use changes,
(4) to ensure that recommendations from the advisory sub-committees have appropriately considered options, costs, and benefits and determine if additional analysis should be conducted; and
(5) in a few circumstances where a decision between alternatives has policy or program implications, to weigh the competing options based on the best interests of the institution as a whole and recommend to the Provost which option to implement.
Any Executive Officer of the University may request the Provost to review such a recommendation if it has policy or operational impacts upon his/her administrative unit.
Role of the Director for Space Planning and Utilization
The Director for Space Planning and Utilization will process routine space assignments that do not require Council action. Examples of these assignments are:
The Director will also work with the University faculty and staff to acquire input on space issues, requests, proposals, and to provide technical assistance and guidance to the Council. As an ex-officio, non-voting, member the Director for Space Planning and Utilization will:
Agenda items should be submitted prior to the meeting date so that materials for discussion can be made available to Council members in advance. The chair and vice chair will review requests with the Provost to set the agenda for the Council meetings and determine what additional information is needed to ensure the meeting is productive.
Meetings will be held monthly, or as necessary.
Due on or before July 15 and shall contain at least the following information: log of requests received with note of disposition, such record to be open to the University community; assignments recommended by the Committee; unresolved space requests; an outline of unresolved issues which might be considered, discussed, and acted upon during the following year; a report on contributions of Committee members; and any recommendations for membership on the following years Committee.