GSA Travel Funding

New funds will become available starting July 1, 2024.

GSA travel funds are awarded as reimbursements after the travel is completed.

High Priority! - Please read all instructions as the application process has recently changed (Jan 2022).

The travel application is open July to June each fiscal year, and all applicants are strongly encouraged to apply by the priority deadlines each term for the highest chance of funding. Applications are accepted after the priority deadline; however, funding is not guaranteed. Students may be reimbursed for ONE travel event up to $500 annually. Please note that funds are limited, and funding will be prioritized for students who are presenters.  

Application Deadlines

• Fall 2024 - Spring 2025 applications open July 1, 2024
  • All application decisions will be distributed two weeks after the priority deadline. 
  •  If your conference occurs before this date, please email gsatravel@memphis.edu with the subject: GSA Travel Funding Urgent Application. Include your name, conference date, and how much funding you receive (if any) from other sources.
    
    • Fall 2024 Priority Deadline: September 8^th  2024
    • Spring 2025 Priority Deadline: February 14^th 2025
    • Summer 2025 Priority Deadline: April 30^th 2025
    • Last Day to Apply for Funding: May 16^th, 2025
      • NOTE* Subject to change if all funds have been distributed.
      • ALL SPRING & SUMMER 2024 FUNDS HAVE BEEN DISTRIBUTED.  

Applying for Funding

I qualify if I am:

• A full-time graduate student at the University of Memphis
• I have not already applied for travel funding from July 2024 to June 2025

I do not qualify if I am:

• An undergraduate student
• A student at another university or college
• A faculty/staff member or U of M Global Student (who does not pay a student activity fee)
• A graduate student in the Department of Music (ask your financial advisor for more details)

Before beginning this application, you will need the following:

• A recommendation letter from your advisor
• Event link that shows event name and dates 
• A completed estimated travel expenses worksheet (download)
  • Example Estimated Travel Expenses Worksheet | Blank Estimated Travel Expenses Worksheet
  • The form requires estimated travel expenses using CONAS, which is linked on the application form.
  • You will also need an AP number for this form.  To set this up, email accountspayable@memphis.edu with your Banner name, UID, and mailing address. 
• Student U number(s) and the address where a reimbursement check should be mailed 
• Other funding source information (such as your department funding $500 for the same event) 
• The name and email address of the person responsible for finances in your department

Apply here:  Make sure to select NEW APPLICATION.

You will receive an email (to your student email address) from a GSA representative after processing your application with instructions on the next steps. Please allow one to two weeks AFTER THE PRIORITY DEADLINE  for processing.  Urgent request policy (also listed in the application):

• If your scheduled date of departure is within the next 14 days, please complete the application.  When finished, email gsatravel@memphis.edu with the subject: URGENT GSA Travel Application.  This is because your PO with Shared Services needs to be completed before you travel which cannot happen until your application is first processed with GSA.  Urgent departures do not guarantee funds.

Questions? Contact GSA Travel or Come to a GSA Meeting!