UUIDs and passwords
Access to any computing facility ordinarily requires a user name and a password. At
The University of Memphis, these are a Universal User ID (UUID) and password which
are created for every member of the university community. At present, many of the
facilities require separate log-ins using the UUID and password, but the university
is working toward a system in which eventually a single log-in to the myMemphis portal will give access to all computing facilities.
You should be informed of your UUID and password at some time during your orientation
to the university. If not, visit the Helpdesk in 100 Administration Building.
Your UUID is a matter of public record, but you should guard your password carefully.
For safety, the system requires that you change your password periodically (at least
once a year), and you should change it immediately if you suspect that it has been
revealed to anyone. You may change your password by using http://iam.memphis.edu/ or by visiting the Helpdesk in 100 Administration Building.
For more information about UUIDs, go to the Information Technology Divison page about UUID.
NOTE: It is easy to confuse similar-sounding things, so be careful.
Your UUID is not the same as your U number. Your UUID consists of eight or fewer characters
which may be either letters or digits and identifies you on the university’s computing
systems. Your U number (also called University ID Number, Banner ID Number, or Student
ID Number) consists of the letter U followed by eight digits and is used instead of
your Social Security Number to identify you in university records. For information
about your U number, go to the Registrar’s page about U numbers.
Recent changes added another possibility for confusion. For computer systems on our
campus your user name is simply your UUID. On the e-mail system, which is part of
Microsoft Office 365, your user name is UUID@memphis.edu. Why not simply your UUID?
Office 365 hosts many enterprises and it must know your institution as well as your UUID at that institution
in order to identify you unambiguously.
Yet another source of confusion: For the time being, although it is actually a completely
separate password, your password on the e-mail system is identical to your password
for campus computer systems, but it may be changed without affecting your campus password.
All persons at The University of Memphis are automatically assigned e-mail accounts.
Your e-mail address is UUID@memphis.edu (where UUID is your Universal User ID as explained
above). University offices that need to send you e-mail will assume that you are using
your university e-mail account and will send the messages to it. If you never use
it, preferring to use an outside account, you will miss these messages unless you
arrange for automatic forwarding. You may go to the Web site http://iam.memphis.edu/ to set up forwarding to your preferred address.
Your UUID is unique, and the university pledges that no other person at the university
will ever be assigned the same UUID. To ensure that uniqueness, the system often truncates
a person’s name, leaves out vowels, or adds numerals, so many UUIDs end up giving
little indication of the person’s “real” name (who in the world might geschnb7 be?).
Now you may use http://iam.memphis.edu/ to choose a more meaningful user name for your e-mail. While some refer to these
as “vanity” user names, you cannot choose literally any user name you would like —
the system will offer you a lengthy list of possibilities, based on various combinations
of your name or possible nicknames, some of which may be rather far-fetched. Many
persons will probably choose a straightforward user name (our Administrative Associate
chose Karen.Bradley, which is easier to remember and recognize than her official UUID,
Points to remember about the “vanity” user name:
- It works only in e-mail addresses. You cannot use it instead of your official UUID
to log-in to computing facilities.
- Once you have selected a “vanity” user name, persons who send you e-mail may use either
it or your official UUID on the address line. Either one will work for them.
- Your “vanity” user name is temporary. It is not guaranteed to remain unique forever.
But if you claim one, it will not be issued to anyone else as long as you have it
registered with http://iam.memphis.edu/. If you change to another “vanity” user name or leave the university, the one you
give up by making the change may be issued to someone whose “real” name is similar
to yours. (But remember that your official UUID will remain unique forever.)
On campus you will ordinarily use Microsoft Outlook to access your e-mail account.
Off campus the usual way to access it is through the Web at https://ummail.memphis.edu/, through a mail reader such as Mozilla Thunderbird, or on a smartphone or tablet.
University e-mail uses the Microsoft Office 365 system. There are instructions for
setting up access from desktop computers (PDF) and from mobile devices (PDF). If you experience any difficulty, call the Helpdesk at 901.678.8888 or visit
the Helpdesk in 100 Administration Building. (Information Technology does not officially
support third-party mail readers, so if you want to use one you may have to experiment
to find the proper settings.)
For more information about e-mail, go to the Information Technology Division page for e-mail.
All persons at The University of Memphis automatically have accounts on UMdrive, giving 250 megabytes of storage for files. Because UMdrive is Web-based, these files
are accessible from any point on the Internet. If you wish, you may allow others access
to your files, so UMdrive is very useful for sharing information. (UMdrive has complete online help, and there is a brief consideration of the basics of UMdrive in our document entitled
Creating personal Web pages.) You will access your UMdrive account using your Universal User ID and password.
In addition, you have access to 7 gigabytes of storage on Microsoft SkyDrive. Although
it works in much the same way as UMdrive, SkyDrive is completely separate from UMdrive
and does not replace it in any way. Like UMdrive, it is Web-based, so your files are
accessible from any point on the Internet. You will access SkyDrive by logging in
to https://login.live.com/login.srf with your Windows account ID (formerly known as Windows Live ID) and password. (This
should be the same ID and password as for the e-mail system.)
Students at The University of Memphis pay a Technology Access Fee, which is used to fund computing and audio-visual equipment in various laboratories
and classrooms. Numerous computing laboratories are funded by the TAF. Most, but not
all, of them are on the TigerLAN system and give access to a wide variety of software applications as well as access
to the Internet. The laboratory in the University Center is available 24 hours a day
except Sundays during regular terms. To locate laboratories and see inventories of
the equipment in them, consult the complete list of computing laboratories.
The facility that is most convenient to persons in the Department of History is in
401 Mitchell Hall, which is on the TigerLAN system and has 24 Dell computers and a
networked laser printer. This laboratory is closed during the summer months. Scheduled
public hours are posted at the beginning of each semester.
During the Fall 2013 semester, the scheduled public hours are:
- Monday: 10:30 am - 2:30 pm
- Tuesday: 8:30 am - 12:30 pm
- Wednesday: 9 am - 1 pm
- Thursday: 8:30 am - 12:30 pm
- Friday: 8 am - noon
The laboratory is not open on Saturday or Sunday.
At times the laboratory may be reserved for class instruction; during those times
it is not available to the public. (If you are enrolled in Student Success Programs (SSP) you may use its computing laboratory on the fourth floor of Mitchell Hall, but this
laboratory is not available to the general public.)
Other than the TigerLAN laboratories, the Learning Commons in McWherter Library has
computers and peripheral equipment, group workstations with clusters of multiple computers,
and group study rooms with white boards. The Learning Commons is open during regular library hours.
All buildings on the campus of The University of Memphis offer wireless access to
the campus network. To use it, you must have an active Universal User ID and password,
and you must register your wireless computer or handheld device on the network. The Information Technology Division page on wireless computing has links to any information you might need.
“Smart classrooms” and other instructional computing resources
Twenty of the rooms in Mitchell Hall are “smart classrooms”: 200 (auditorium), 203,
205, 209, 211, 305, 307, 309, 315, 317, 319, 323, 325, 403, 407, 409, 417, 421, 423,
and 427. Information Technology maintains a list of “smart classrooms” with links to descriptions of the classrooms and “quick start” guides for their use.
From the drop-down list for Campus, click on Main Campus, and from the drop-down list
for Building, click on Mitchell Hall.
The department has several “smart carts” which offer most of the facilities of a “smart
classroom” and can be used in any room that has network connectivity (most of the
carts can connect wirelessly). They must be reserved for use through the departmental
office, 219 Mitchell.
The department has several video carts, with large television screens, VCRs, and DVD
players, and there is also a collection of instructional videos (MS Excel). The carts and videos may be checked out from the departmental office.
Virtual private network
The University of Memphis has a Virtual Private Network (VPN) which allows secure
access to restricted university data from an off-campus computer. You should never use the VPN when accessing restricted data from an on-campus computer.
UMmail and UMdrive are both secured sites, so you do not need to use the VPN with
them even when you access them from off campus.
If you need to install software on your off-campus computer to use the VPN, you can
find the information you need at the Information Technology Division page on Virtual Private Network, the VPN FAQ (Virtual Private Network Frequently Asked Questions), and instructions on VPN client installation.
Although it takes a fair amount of technical knowledge, ability to follow detailed
instructions, and/or daring to do it, you can use the VPN to access your own campus
computer from an off-campus computer. In addition to installing the VPN client software
on your off-campus computer, it requires that you set up your campus computer to use
Remote Desktop. If you have the need to do this, you can find the entry page for the
procedures at the Information Technology Division page on Remote Desktop Access.