Information Technology Extended Governance Structure (Council, Committees, Work Team & other ad-hoc Groups as of 9/29/08)

Listed below are IT working committees and groups and their associated charges.

I.T. Policy & Planning Council

Charge: 1) Serves as the senior advisory group to the CIO on Information Technology (IT) issues; 2) Reviews and endorses IT planning, and 3) Provides recommendations to the President for policy-related IT matters.

Information Security Advisory Committee (ISAC)

Charge: The Information Security Advisory Committee is a senior level advisory committee to the CIO responsible for reviewing, developing and prioritizing information security policies and procedures regarding access to University data, including research sensitive information, consistent with relevant federal and state legislation, university business and academic information security policies and procedures; shall help facilitate internal and external communications regarding the use and access of University data.

Teaching and Learning Advisory Committee

Charge: The Teaching and Learning Technologies Advisory Committee shall advise the CIO and the Provost on technologies and issues related to teaching and learning; will advise the Advanced Learning Center (ALC) in teaching and learning initiatives; shall develop and review academic technology standards, guidelines, and policies; shall advise on priorities for academic technology initiatives; provide a forum for investigation and advises on new teaching and learning technologies, and facilitate communications regarding academic teaching and learning initiatives.

Research Advisory Committee

Charge: The Research Technology Advisory Committee shall advise the CIO and the Provost on technologies and issues related to academic research; will advise the ITD Director of Research Technologies on research technology initiatives; shall develop and review research technology standards, guidelines, and policies; shall advise on priorities for academic research technology initiatives; provide a forum for investigation and advises on new research technologies, and facilitate communications regarding academic research computing initiatives.

Enterprise Systems Advisory Committee (ESAC)

Charge: The Enterprise Systems Advisory Committee advises the CIO on IT matters related to enterprise information systems issues. Examples of responsibilities: review and recommend related IT standards, guidelines and policies; review, oversee and establish priorities for all administrative systems projects; coordinate among client departments competing for limited IT resources; help ITD maintain the architectural consistency of administrative systems; advise ITD on the opportunities for process improvement and operational efficiencies using technology; document and review system proposals, and coordinate the reports from the technical teams and work groups.

Deans’ TAF Committee

Charge: The Deans’ TAF Committee shall advise the CIO and the Provost on IT matters related to academic uses of student Technology Access Fees (TAF); establishes priorities for TAF budget allocations; shall advise on priorities for academic technology initiatives; reviews IT standards, guidelines and policies and oversees all academic software procurements.

Student Advisory Committee

Charge: The Student Technology Advisory Committee provides advice and communications to the CIO and Provost on student-related technology issues and priorities; provides a forum for student input; to disseminate IT related information; to make recommendations with a University perspective, and to provide a forum for discussion of technology issues that affect students.

Representative Technical Teams and Work Groups

Local Support Providers

Charge: Cross functional group that serves as coordinating body for implementation of support services and desktop applications; make desktop support policy and procedure recommendations.

Data Stewards Committee

Charge: The Data Stewards shall advise The ITD Data Administration unit and the Enterprise Systems Advisory Committee (ESAC) on technical and operational data standards; shall participate in the development of related IT standards, guidelines, and policies; shall establish priorities for data implementation requests brought before the committee; facilitate internal and external communications regarding data standards; reviews technical implementation processes and coordinates security policies.

Library Systems Management Team

Charge: The Library Systems Management Team (LSMT) collaborates on all Library systems related activities; facilitates internal and external communications regarding library related systems; provides technical implementation processes and coordinates systems activities.

Campus Report Advisory Group (CRAG)

Charge: The Campus Report Advisory Group (CRAG) prioritizes and establishes the report request cycle for all administrative systems reports; coordinates the request processes; determines the assignment of the report writers and evaluates the effort requirements necessary to complete the report specifications.

Web Developers – (WebDev)

Charge: Cross functional group that serves as coordinating body for implementation of web-related services and applications; make web related policy and procedure recommendations.

New Media Developers – (MediaDev)

Charge: Cross functional group that serves as coordinating body for implementation of new media-related services and applications; make new media related policy and/or product recommendations.

Student Team

Charge: Using the Spectrum Implementation work team model to complete various systems-related projects; provides technical implementation processes and coordinates systems installation procedures.

Finance Team

Charge: Using the Spectrum Implementation work team model to complete various systems-related projects; provides technical implementation processes and coordinates systems installation procedures.

HR Team

Charge: Using the Spectrum Implementation work team model to complete various systems-related projects; provides technical implementation processes and coordinates systems installation procedures.

Advancement Team

Charge: Using the Spectrum Implementation work team model to complete various systems-related projects; provides technical implementation processes and coordinates systems installation procedures.

Enterprise Training Team

Charge: The Enterprise Training Team advises the Enterprise System Committee on functional training matters related to enterprise information systems; reviews and recommends related training standards, guidelines and policies; reviews training documentation; oversees and establishes priorities for developing and delivering training; ensures the integrity of the training data; and advises functional areas to take advantage of new technologies and processes.

Business Process Improvement Team

Charge: The Business Process Improvement Team (BPIT) is charged with identifying, selecting and prioritizing the business processes that need improvement; understanding the current processes; proceeding with the measurement of the processes; assistance in executing the improved or new processes and reviewing the improved processes that have been developed. When possible, incorporating the Banner Workflow module as a key component in building and implementing new business processes.