The University Libraries Support Staff Association
Article I. NAME AND PURPOSE
Section 1. NAME. The name of this organization shall be The University Libraries Support Staff Association,
hereinafter called the LSSA.
Section 2. PURPOSE. The purpose of the LSSA shall be: To educate and train library staff through continuing
professional development and to promote awareness and understanding of concerns impacting
library staff roles at The University of Memphis and in the community. To include
library staff in the decision-making process regarding internal issues of the Library;
to increase opportunities for advancement; to encourage staff to participate in local,
state and national professional organizations.
Article II. MEMBERSHIP
All full-time staff (i.e., non-faculty, whether exempt or non-exempt) shall be members
of the LSSA.
Article III. EXECUTIVE BOARD
Section 1. MEMBERS OF THE BOARD. The Executive Board shall consist of a President, Vice-President/President Elect,
Recorder, Treasurer and Representative to the Library Administrative Council (LAC).
A. PRESIDENT. The President shall preside at all Executive Board meetings and at all general and
special LSSA meetings, and shall be an ex-officio member of all committees appointed
by the Executive Board.
B. VICE-PRESIDENT/PRESIDENT ELECT. The Vice- President/President Elect shall perform all the duties of the President
in that officer’s absence and shall automatically succeed to the presidency upon the
expiration of the one-year term of the President.
C. RECORDER. The Recorder shall keep minutes of all meetings of the Executive Board, as well as
of all general and special LSSA meetings and distribute minutes of the general meetings
to all library support staff.
D. TREASURER. The Treasurer shall submit an annual financial report of the receipts and disbursements
of the year. The treasurer is responsible for receiving and receipting funds, processing
bank deposits, withdrawing and disbursing funds approved by the Executive Board.
E. REPRESENTATIVE TO THE LIBRARY ADMINISTRATIVE COUNCIL (LAC) hereinafter called the LAC representative.The LAC representative shall attend all
meetings of the LAC, as well as the meetings of the Executive Board, and shall have
an equal vote with officers in the governance of the LSSA. In the absence of the LAC
representative, the alternate LAC representative, will attend LAC meetings and meetings
of the Executive Board.
Section 2. TERM OF SERVICE. The term of service for LSSA officers shall be for one year, commencing July 1 and
ending June 30. No officer or representative shall hold the same office for two consecutive
terms or hold more than one office at one time.
Section 3. VACANCIES. In case of a vacancy in the office of Vice-President/President-Elect or Recorder
or Treasurer, the President shall appoint a replacement to serve until the next scheduled
election. If the office of President is vacant, the Vice-President/President-Elect
shall succeed to the Presidency, and appoint a new Vice-President/President-Elect
to serve the remainder of the term.
Section 4. REMOVAL OF OFFICERS. Any member of this organization may call for the removal of an officer by election.
In this event an election to determine whether or not the officer will be removed
will be held no later than two weeks after the request is made, the exact date to
be determined by the President. A simple majority is sufficient to remove the officer
Article IV. MEETINGS
Either an Executive Board meeting or a general meeting shall be announced at least
a week ahead of time and held monthly. There shall be no less than six general meetings
of the entire membership between July 1 and June 30 of the following year.
Article V. COMMITTEES
Section 1. AD HOC COMMITTEES. Ad Hoc Committees shall be appointed as needed by the Executive Board. These committees
shall be formed to deal with a particular issue and disbanded after the issue is resolved.
Committee meetings shall be scheduled as needed.
Section 2. NOMINATING AND ELECTION COMMITTEE. The Nominating and Election Committee shall be appointed for a one fiscal year term
(July 1-June 30). A minimum of four (4) members are needed for this committee. This
committee will assist with initiating nominations, elections, and tabulations for
the officers and representative positions of the Executive Board. The Nomination and
Election Committee shall meet as necessary prior to the election process.
The chair of the Nomination and Election committee shall announce the results; in
the event of a tie between two or more candidates another vote shall be conducted
as a run-off.
Section 3. PERFORMANCE EVALUATION APPEALS COMMITTEE. The Performance Evaluation Appeals Committee is appointed as an Ad Hoc committee.
There are ten members on this committee. This committee is responsible for establishing
policy and procedures guidelines for support staff campus-wide to appeal or challenge
their annual performance evaluation. This committee works closely with U of M officials
such as the U of M Staff Senate, Human Resources Managers and President if necessary
to come with a solution to allow supervisors and employees an opportunity to benefit
from their proposed policies and procedures. Committee meeting shall be scheduled
as needed. The chair shall give a periodic report to the LSSA on the committee’s progress.
This committee will be banded once the new policy and procedures are approved and
implemented. (This committee was disbanded on February 12, 2010 by the LSSA Executive
Board and by the general membership on March 17, 2010.)
Section 4. EMPLOYEE RECOGNITION COMMITTEE. The Employee Recognition Committee shall be appointed each year as a standing committee.
This committee shall provide support to library employees with respect to the University
of Memphis Outstanding Employee Award, offered quarterly by the University’s Employee
Recognition Program. The committee will provide assistance with organizing and submitting
the elements required in a nomination for this award and will offer critical assessment
of the content as needed. In addition, this committee will recognize library staff
for achievements, awards, and honors though the Top Notch Tiger Awards program. A
minimum of three (3) members are needed for this committee. This committee shall meet
regularly and the chair shall give a report at each LSSA's general meeting.
Section 5. FUNDRAISING COMMITTEE. The Fundraising Committee is a standing committee appointed for a two-fiscal-year
term (July 1 – June 30). A minimum of 4 members are needed for this committee. This
committee should identify, evaluate, and implement ideas and opportunities for raising
funds for the LSSA. The committee should plan for a minimum of 2, but no more than
4 fund raisers in a fiscal year. The chair of the committee shall give a report after
each fundraising event.
Section 6. LSSA WEBPAGE COMMITTEE. The LSSA Webpage Committee is a standing committee appointed with members appointed
for a two-fiscal-year term (July 1 – June 30). A minimum of three (3) members are
needed for this committee. The LSSA Webpage committee shall make recommendations concerning
additions, deletions, and modifications to the Library Support Staff webpage. This
committee shall work closely with the University Libraries Webpage Coordinator in
compliance with the rules and regulations of the University Libraries. This committee
is empowered to solicit input from libraries staff as needed to accomplish their goal
of insuring accurate information is placed on the website. This committee shall meet
on a regular basis. The chair shall give a report at each LSSA general meeting.
Section 7. LSSA CONTINUING EDUCATION AND TRAINING COMMITTEE. The Continuing Education and Training committee (CETC) is a standing committee with
members appointed for a two-fiscal year term (July 1 – June 30). A minimum of three
(3) members are needed for this committee. This committee is responsible for collecting
professional development information related to training, workshops, seminars, conferences,
and educational opportunities geared toward library staff development. In addition
to working in cooperation with the Libraries Personnel Development Committee, this
committee also identifies and recommends speakers for staff professional development.
The CETC will notify staff of the various professional development opportunities collected.
The CETC shall meet regularly. The chair of the committee shall give a report at each
LSSA general meeting.
Section 8. The ISSUES AND REVIEW COMMITTEE. The Issues and Review committee is a standing committee with members appointed for
a two-fiscal-year term (July 1 – June 30). A minimum of three (3) members are needed
for this committee. The Issues and Review Committee shall be responsible for evaluating
and discussing any issues or concerns presented by any member of the support staff.
The committee shall study, develop, and make recommendations to the Executive Board
to be presented to the general membership for action. The Executive Board will, in
turn, present the issues to the Dean for a resolution. Once the Dean has made a final
decision and reported back to the Executive Board, the Executive Board will report
back to the Issues and Review Committee. The committee shall then report back to the
general membership on the resolution.
Section 9. LSSA HOSPITALITY COMMITTEE. The Hospitality committee is a standing committee with members appointed for a two
fiscal-year term (July 1 – June 30). A minimum of two (2) members are needed for this
committee. The Hospitality Committee shall be responsible for sending cards to library
employees for birthdays, bereavement, illness/hospitalization, graduation, farewells,
According to the University’s Sick Leave and Bereavement Policy (UM1544), http://policies.memphis.edu/UM1544.htm the following are considered as
immediate family: spouse, child, step-child, foster child, parent, step-parent, foster
parent, parent-in-law, grandparent, grandchild, and sibling.
Section 10. LSSA EVENTS PLANNING COMMITTEE. The Events Planning committee is a standing committee with members appointed for
a two-fiscal-year term (July 1 – June 30). A minimum of four (4) members are needed
for this committee. The Events Planning Committee shall be responsible for scheduling,
planning and organizing any activities, such as Pot Lucks, cook-outs, library table
displays or gatherings. This committee will not be responsible for any duties assigned
to the Holiday Committee.
Article VI. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised
shall govern the LSSA in all cases to which they are applicable and consistent with
this Constitution or Bylaws or any special rules of order the LSSA may adopt.
Article VII. DISPOSITION OF ASSETS
In the event that the members decide that the LSSA should be dissolved, any funds
remaining in the Treasury shall be disbursed to the materials budget of the University
Libraries Endowment Fund.
Article VIII. AMENDMENTS
The Constitution may be amended or revised by two-thirds of those voting, provided
that the proposed change has been submitted in writing to the membership at least
fourteen days prior to the date of the vote on the proposed change.
Amended August 16, 2007
Amended March 17, 2010