LOEWENBERG SCHOOL OF NURSING NURSING CONVOCATION (Hooding/Pinning)

INVITATION

DATE:  May 9, 2013

TIME:  7:00 p.m.- Ceremony
              Reception to follow

PLACE: Michael D. Rose Theatre

NO BALLOONS OR GLITTER ARE ALLOWED IN THE ROSE THEATRE

PARKING:

Rose Theatre Parking Garage – Fee $5

Campus Map

Michael D. Rose Theatre

INSTRUCTIONS TO GRADUATES

Graduates must proof their name on the DRAFT PROGRAM (watch for this to be posted two weeks before event). Please send corrections to Cherie Lynn Arnett at clarnett@memphis.edu. All corrections must be submitted via e-mail no later than May 6th in order to be corrected on the program.

• ATTIRE:

Graduation gown only (no mortar board). Pick up cap and gown according to directions on the commencement office website.[ http://www.memphis.edu/commencement/] possible in order to steam or iron the gown before the nursing convocation. The only honor cords that may be worn are Sigma Theta Tau cords.

Women: Be sure the white collar is in your gown package.
Men: Wear dress shirt under gown, preferably with tie, and long pants; absolutely no shorts.

MSN: Be sure you get the hood with your gown.

NO GRADUATES WILL BE ABLE TO PARTICIPATE IN NURSING CONVOCATION WITHOUT PROPER ATTIRE.

• ARRIVAL and Process:

6:00 p.m. Doors open promptly

***Family is not permitted to accompany graduates into the Entertainment Lobby. All guests, friends and family members should proceed directly to the theatre for seating upon arrival.***

PERSONAL ITEMS: Give any valuables, purses, etc. to family to keep. Entertainment Lobby will not be secure to leave items.

6:05 p.m. Graduates come to the Entertainment Lobby (to the right, just inside the entrance to building) and check in at table.

6:15 p.m. Check-in procedure – bring your pronouncer card to the table no later than 6:15. A number will be written on the back of the card. This number indicates your position location in the processional line-up, and is very important. **Please see comment below regarding pronouncer cards.

6:30 p.m. Be in the Entertainment Lobby robed and ready to form processional line.  BSN students will receive their nursing ribbon during line up.

• PRONOUNCER CARDS:

Each graduate should have a 3 ½ x 5 ½ card with your name printed clearly and phonetic pronunciation. Graduates will hand this card to the Master of Ceremonies to read and then proceed across the stage. **Please see comment above in check-in procedures.

• PROCESSIONAL:

Graduates will process into the theatre at 7:00 p.m. and will remain standing until all have reached their seats. They will be directed by the Associate Dean on stage to be seated.

• CEREMONY:

The Convocation Program will include welcome, awards from local agencies, and the speaker. The Hooding will follow and then Pinning.

Graduates will be directed to stand together (½ of each row at a time) and move to their right, forming a line to ascend to the stage. Each graduate will hand his/her card to the MC and proceed across the stage with their Pinning Ribbon or Hood as appropriate. Please be sure to pause for a picture when receiving ribbon/pin/hood. The first group when returning to seats will return to the front row instead of the second row.

Closing remarks from the Dean

• RECESSIONAL:

Graduates leave two by two to the lobby.
IMPORTANT NOTE: As graduates enter lobby move quickly out into the lobby. DO NOT congregate at the door to avoid blocking others from exiting the theatre.

• PICTURES/VIDEO:

Guests are welcome to come to the foot of the stage and take pictures as graduates are being hooded or pinned. Guests should watch where their graduate is standing in the line and come to the foot of the stage when the graduate is 3rd or 4th in line. After the graduate receives the hood or pin, the presenter will stop briefly and turn with the graduate toward the camera to allow for pictures to be taken by family or friend.

• RECEPTION:

Enjoy refreshments and visit with other attendees.