X
Home University Process Improvement Access Control Process - Keys/FOBs/Campus ID Cards

Access Control Process - Keys/FOBs/Campus ID Cards

Project Scope:
Review and standardize the current "Building Access Request" processes relating to FOBs, cards and metal keys. Using the current online form for building access request as a guide, develop a process for Physical Plant to use when metal key request are submitted, including automated e-mail notifications to be sent to appropriate department designees, and a portal for viewing, managing and granting authorizations. Team will review and recommend changes for policy UM1567 relating to Building Access/Key Control.

For questions and issues please contact Physical Plant Work Control at workcontrol@memphis.edu

PROPOSED TIMELINE: October 2016 - May 2017     

"AS IS" Mapping (Current State)

"TO BE" Mapping (Future State)


Project Updates:

  • Project Outcomes Phase I - December 2017
  • Project Outcomes Phase II - First Annual Audit 2019
    1) Email communication was sent to all Faculty & Staff October 2019
    2) Internal Audit presented at Focus on Finance December 2019 meeting
    3) December 31 due date for submission
  • Spring 2021 - System enhancements 
    • Include card & Fob access list
    • Allow Designees access to department data
    • Financial Managers ability to validate & acknowledge employees completed audit 
    • Argos reports for Internal Audit 
    • April 26 - Faculty/Staff notified to complete their annual access audit
    • May 10 - Finnacial Manager notified to review and acknowledge department employees completed audit


Project Team: