University of Memphis - Students
Grading Guide

Use the Final Grades feature to record semester grades.

  1. Click on the “Faculty” tab after you login to the portal.

    portal tabs

  2. Expand the "Banner Self-Service" and "Faculty and Advisors" folders until you see the "Final Grades" link. Click on this link.

  3. Select the desired term and click the [Submit] button.

  4. Next, you will be asked to select a CRN, that is a specific course and section, from the drop-down list. Click the [Submit] button.

    The drop-down list uses only the course title and CRN. Once you reach the actual Final Grades screen for the section, you will see the Course ID and section number for the CRN you selected (ex: ACAD 1100 012).

    Select CRN

  5. You should now be on the actual Final Grades screen for the selected class. Record your grades and any, if necessary, stopped-attending dates.

    Final Grades screen
    Note: Do not enter anything in the "Attend Hours 0-999.99" column. This information is not used at the U of M.

  6. Grades
    Select a grade for each student still enrolled in your class, using the drop-down box in the "Grade" column. Remember:
    • Allowable grades for each student appear in the "Grade" drop-down box. You have no other choices. If the grades listed do not seem appropriate for the section, of if no grades are listed, then contact the Registrar's Office: there could be a problem with the grade mode.
    • You cannot attempt to assign a grade for a student who has a "W" in the "Rolled" column. The student has officially withdrawn.
    • It is possible for a student to withdraw from a course during the grading period (with an approved late withdrawal). The student's record will have a "Withdrawn" notice; however, the grading drop-down box will still be active since late "W" grades have not been rolled. DO NOT CHANGE THE "W" GRADE. The student will receive a "W" grade once grades become official.
    • Look for any students who have Stopped Attending dates. This warning message will appear under the student's record: The student has not withdrawn from the class. The student has not officially withdrawn and must, therefore, be assigned a grade.
    • If a student is to be assigned an F or U and non-attendance is a factor, make sure you enter a Last Attend Date for this student if a date does not already appear in this column.
    • Enter "F" as the official grade for any student who either never attended or stopped attending yet never processed a withdrawal.

    Stopped-Attending Dates
    You may record a stopped-attending date on the Final Grades screen if the student has stopped attending since you last reported attendance. You do not have to go to the Attendance Reporting screen.

    If the student is to receive a final grade of F or U, you SHOULD enter a stopped-attending date if the grade is a result of the student's having stopped attending.

    • Enter your date in this format: MM/DD/YYYY. You must enter the slashes, and you must enter leading zeros for the day and month when needed. For example, enter "09/26/2007" for September 26, 2007.
    • You cannot enter a future date: that is, you cannot enter a date in advance of today's date.
    • You should not enter a date prior to the beginning of the term UNLESS you now want to indicate that a student "Never Attended." Enter a date of "08/19/2007" in the Last Attend Date column and click [Submit]; the status in the "Reported Attend" column will change to "Never."

    When you have finished recording grades, click the [Submit] button at the bottom of the screen. Your class is not considered graded, until each student on each page of the class grade roster has a grade.

    Warning Messages and Error Messages
    When you click [Submit], you will receive either a message telling you that your changes have been successfully submitted, or this message telling you that one or more of your records have error(s): At least one student record is in error. Please review errors below.

    Records with errors will be marked with an asterisk (*) to the right of e-mail icon. The actual error message(s) will be listed below the record in error. Correct any errors and click [Submit] again.


    Possible Warning Messages

    Warning messages may appear anywhere on the page, including under a student's record. They do not have to be "corrected," and they do not disappear after you submit changes.


    Grades cannot be entered for this section. The Attendance Hours and Last Date of Attendance may be entered and saved. Grades entered will NOT be saved.

    • EXCH courses and 0-hour labs are not gradable. Also, the message is misleading: you can enter Last Attend Date, but you should not enter Attend Hours. We do not use the Attend Hours column at the U of M.

    Please submit grades often. There is a 60 minute time limit starting at [time] on [date].

    • Once you login to the portal and reach the Final Grades screen, you have 60 minutes in which to enter grades. (You may always log off and start other sessions later if you need more time). You should not leave your terminal unattended for long periods of time.

    The student has not withdrawn from the class.

    • This message appears to let you know that even though the student has stopped attending, he or she has not officially withdrawn from the course. You will need to assign this student an "F" or "U." You cannot leave the student ungraded.


    Possible Error Messages

    Error messages appear under the record in error and must be corrected. They will disappear once you submit acceptable changes.


    A date prior to the Class Start Date is not permitted. Enter the day before Term Start Date to indicate that student Never Attended.

    • For Fall 2007 you must enter 08/19/2007. (This date is prior to all Fall terms, including Law.)

    Future dates are not permitted. Please enter a Last Date of Attendance within term, no later than today.

    • Enter a stopped-attending date that is equal to today's date or an earlier date within the semester.

    You entered a date in an invalid date format.

    • A stopped-attending date must be entered in this format: MM/DD/YYYY. MM = 2 digits from 01-12; DD = 2 digits from 01-31; YYYY = 4 digits for the year. You must enter the slashes.

    Section is NOT gradable. The grades you entered were not saved.

    • EXCH courses and 0-hour labs are not gradable.

    The Final Grade Worksheet is unavailable.

    • Grading is not open for the term in which the course (CRN) is being offered. You cannot submit grades before grading opens. The Registrar sends out notices regarding the grading period; if you have questions, contact the Registrar. If you need to submit a grade after the grading session has closed, you must do so by submitting a Request for Grade Change form to the Registrar.

    Your grade submissions have been rejected. A Last Date of Attendance is not permitted for grade code(s): A. Please REMOVE the Last Date of Attendance before resubmitting your grades.
    (In this example, the instructor tried to assign an A to a student who has stopped attending.)

    • You cannot assign a passing grade and enter a Last Attend Date for a student in the same submission. If you do, neither the grade nor the date will be accepted. To correct the error, you must either enter a passing grade with no date, or enter a failing grade with an acceptable date.
    • You cannot assign a passing grade to a student who has an existing Last Attend Date (entered in an earlier Attendance Reporting or Final Grades session). In this case, the grade is rejected but the existing date remains. To correct the problem, you must either space out the date, select the passing grade, and then click [Submit], or select a failing grade and click [Submit].

    You may use the Final Grades screen to change grades you have entered as long as the Web grading period for the term is still open. Refer to the appropriate Dates & Deadlines calendar for the grade entry deadline.  If the grading session has closed, you will have to submit a Request for Grade Change form to the Registrar in order to change any grades.

  7. Select another CRN to report on, or navigate to another service. To select another CRN, click the [CRN Selection] link at the bottom of the page, and the select "Final Grades" in the resulting menu.

  8. Logout: Click on the logout icon in the upper right-hand corner of the screen when you are finished using the portal.


  Technology Links

   Faculty Self Service Guides
   Banner Guides/Aids
   Download Class Roster from D2L
   Request Access to Banner-Student 

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Last Updated: 12/3/14