Registrar
University of Memphis - Students
Withdrawing from the University

Please read this University policy, Withdrawing from the Universty, as well as the detailed information below.

Withdrawing from the Current or Upcoming Term

When you decide to withdraw completely from the University, your first step should be to drop all of your courses online on or before the "Last Day to Drop a Class" for the appropriate term/part(s)-of-term. To determine what the "Last Day..." dates are, visit the Semester Calendars page and select the "Dates & Deadlines" calendar for the term in question.

Do not make the mistake of thinking that you are withdrawing by simply not attending your classes. You must drop the classes you have enrolled in; otherwise, you may receive F grades and, possibly, owe the University money.

Advising

In most instances, you do not have to talk to your advisor: simply go online and drop all of your courses. However, if you fall into either of the following categories, be aware of additional considerations:

  • Scholarship Athletes 
    You must have permission to withdraw. Contact the Center for Athletic Academic Services.

  • Students receiving a Lottery Scholarship
    You are not required to obtain permission to withdraw, but you are strongly encouraged to contact Financial Aid (901.678.4825) before withdrawing. If you withdraw from the University, you might jeopardize your Lottery Scholarship.

Things to Consider

Although dropping all of your classes is your key action, it should not be your only consideration:

  • Money
    Satisfy any outstanding financial obligations you may have to the University. UM will not release your transcript to another university if you still owe money here. So, make sure that you have paid all fines and fees that are due. If you have any question as to whether you owe the University any money, or why you do, contact the Bursar.
  • Equipment
    Return any equipment--library books, instruments, uniforms, etc.--that belong to the University. Again, if you fail to do so, a hold may be placed on your transcript.
  • Financial Aid
    Withdrawing from the University can affect your eligibility for financial aid and your repayment schedule as well. If you are receiving financial aid, call Student Financial Aid (901.678.4825) for clarification as to how withdrawal will affect your financial aid and repayment schedule.
  • Lottery Scholarship
    Once you receive a Lottery Scholarship, you must continue taking classes in both the Fall and Spring semesters of each academic year in order to maintain your eligibility. (You do not have to attend Summer terms to maintain a Lottery Scholarship.) If you do not maintain this continuous enrollment, you may lose your Lottery Scholarship. Call Student Financial Aid (901.678.4825) for more information.
  • Veterans Benefits
    Withdrawing from the University can affect your future eligibility for veterans benefits. If you are attending school through a VA program, contact the University's Veterans Educational Benefits & Certification Office for clarification as to how withdrawal will affect your benefits.

Possible Refunds

When you withdraw before or during a term (before the drop deadline), you may be entitled to a partial refund of your enrollment fees, depending on when you withdrew. Visit the Bursar's website to locate and view the drop/withdrawal refund deadlines.

Withdrawing After the Drop/Withdrawal Deadline

It is possible to withdraw from a term after the drop deadline has passed; this is a Late Withdrawal. It is even possible to withdraw from a term after it has ended and grades have been issued; this is a Retroactive Withdrawal. In either instance, however, you must apply for permission to withdraw, and your withdrawal will be permitted only if you have the proper approval. Approval is granted only in those instances in which "serious and unforeseen circumstances" prevented you from completing that term's classes.

Here is the approval required, depending on your circumstances:

  • Late Withdrawal
    [Example: You are currently taking Fall Full Term classes. You missed the "Last Day to Drop" (October DD, YYYY) and are trying to withdraw in November.]
    Undergraduate
    Apply to the Dean of the College of your major, or to the Academic Counseling Center (ACC) if you have not declared a major.

    Graduate
    Apply to the Director of Graduate Studies for your College. If you are enrolled as non-degree seeking, apply to the Assistant Vice Provost for Graduate Studies.
  • Retroactive Withdrawal from the University Term Most Recently Ended
    [Example: Spring 20YY has ended (finals are over) but you want to withdraw from it.]
    Undergraduate
    Apply to the Dean of the College of your major, or to the Academic Counseling Center (ACC) if you have not declared a major.

    Graduate
    Apply to the Director of Graduate Studies for your College. If you are enrolled as non-degree seeking, apply to the Assistant Vice Provost for Graduate Studies.
  • Retroactive Withdrawal from a Term Prior to the Fall or Spring Term Most Recently Ended
    [Example: Fall 20YY has ended and you want to withdraw from the previous Spring semester.]
    Undergraduate
    Apply to the Vice Provost for Academic Innovation & Support Services; visit the Assistant Vice Provost's website for contact information.

    Graduate
    Apply to the Director of Graduate Studies for your College. If you are enrolled as non-degree seeking, apply to the Assistant Vice Provost for Graduate Studies.

 

  Related Links

   Undergraduate Catalog Info
   Graduate Catalog Info
   Fee Payment & Refund Deadlines
   Financial Aid Impact

 

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Last Updated: 12/3/14