Budget Information - Indirect Costs, Fringe Benefits, Tuition, Travel Rates, Animal
Care Per Diem Charges
All budgets for proposals being prepared for submission to external sponsors must
be e-mailed to the following address: email@example.com. Draft budgets should be entered into the budget template shown below. E-mail the
budget template, draft budget narrative, proposal guideline information, and proposal
submission deadline date. The draft budget must be submitted 10 working days prior
to the submission deadline date. An RSS staff member will review your budget for accuracy
and compliance with University and sponsor policies.
Budget Templates with the correct benefit rates can be found on our forms page.
Please provide feedback regarding the use of this template by e-mailing firstname.lastname@example.org.
INDIRECT COST (F&A) RATES
The University's Indirect Cost Rate Agreementis effective until June 30, 2012. The cognizant federal agency for the agreement is
U.S. Department of Health and Human Services (DHHS).
Rates effective for grants beginning BEFORE July 1, 2014
New rates for grants beginning AFTER July 1, 2014
*On-Campus Research Rate of 42% effective July 1, 2014 through June 30, 2015. After
June 30, 2015 the rate will change to 43.5% effective July 1, 2015 through June 30,
Indirect cost rates: In most instances, to be applied to all budget items except capital
expenditures (equipment $5,000 or more per unit), tuition remission, the portion of
each individual subcontract in excess of $25,000, charges for patient care, rental
costs of off-site facilities, and scholarships and fellowships. Off-campus rate is
applied in cases where rent for off-campus facilities is budgeted as a direct cost.
Indirect cost rate for TN State Agencies and Local Governments: 15% of Total Direct
Costs (TDC), unless otherwise specified in sponsor guidelines.
When the sponsor caps the F&A rate, and they do not specify how the rate is to be
applied, UM's standard practice is to charge the capped rate to total direct costs
(rather than modified total direct costs, or MTDC).
FRINGE BENEFIT RATES FOR UNIVERSITY OF MEMPHIS EMPLOYEES
-All Salaried Employees, monthly: 33.1% (includes academic year and summer/extra compensation).
Rate changes to 35.6% effective July 1, 2014.
-All Hourly Employees, bi-weekly: 55.2% (includes overtime). Rate changes to 60% effective July 1, 2014.
-Temporary Employees: 7.7% (hired for 6 months or less). Rate changes to 5.4% effective July 1, 2014.
-Students: 0.0% (must be enrolled half time)
GRADUATE STUDENT TUITION
The internal budget defaults to Academic Year student tuition (in-state) based on
full-time load of 12 hours per semester. For future years, budget a 9% escalation.
See the Current Fee Schedule for Graduate Students to make any necessary adjustments to the tuition rate.
For up to date travel rates for transportation, lodging, and per diems, go to Accounting Office Travel Rate Schedule.
GENERAL PURPOSE OFFICE SUPPLIES AND ADMINISTRATIVE PERSONNEL COSTS
The U.S. Office of Management and Budget (OMB) Circular A-21 requires that certain
expenses be treated as indirect costs and paid for through the indirect (F&A) mechanism.
To qualify as a direct charge on a sponsored project, costs normally considered F&A
must be charged in a timely manner and must be consistent with established institutional
policies and practices.
To request authorization to direct charge expenditures that would normally be treated
as F&A, please complete the Unlike Circumstance Request Form. This form is part of
the budget template, located on the Research Support Services Website under Forms.
The Unlike Circumstance Request form should be completed at the time of proposal submission,
when it is known that general purpose office supplies and/or administrative personnel
costs will be directly charged to a project. In some cases, when it is not known
at the time of submission, the form may be submitted after the award, but prior to
the purchase or charging of the cost directly to the project.
The justification to direct charge administrative personnel costs that are normally
treated as F&A must include the following: 1) description of how the duties performed
by the administrative person are distinct from their normal duties, 2) document how
the duties will be allocated exclusively to the project to which they are being charged,
3) describe the specific goals with the project that would not be accomplished with
these administrative activities, and 4) the administrative costs must be pre-approved
by the sponsor, either in the original budget narrative or separately after the award
has been made.
The justification to direct charge a general purpose office supply (including computers)
that is normally treated as F&A must include the following: 1) description of how
the item being purchased is different from the normal use of similar items, 2) document
how the item will be allocated exclusively for the use of the project to which it
is being charged, 3) describe the specific goals within the project that would not
be accomplished without these items, and 4) the items must be pre-approved by the
sponsor, either in the original budget narrative or separately after the award has
ANIMAL CARE PER DIEM CHARGES
The University's Animal Care Charges outlined below became effective July 1, 2003.
|Mice, Small Box (1-5)
|Mice, Large Box (min 6)
|Mice, Sterile (microisolated)