In order for a student to work as an intern for a third party (sponsor) at an off
campus site and be paid through the University, a Master Internship Affiliation Agreement (MIAA) signed by the sponsor and by an authorized University official must be on file in
the Office of Research Support Services. This master agreement contains the legally
required basic terms and conditions for this arrangement and will be negotiated by
Research Support Services (RSS).
Once the MIAA is in place, the specific details of individual internship assignments
can be negotiated with the sponsor by any University department/unit. Details such
as dates of the assignment, fee amount to be paid by the sponsor, description of duties
to be performed by the student intern, etc. should be described in a Memorandum of Understanding (MOU) and signed by the appropriate college dean. The signed MOU must be kept on file in
the department so that the University will be able to substantiate billings and/or
compliance if required.
The purpose of the internship is to allow students to enhance their academic program through
participation in related work experience. Therefore, all interns must be enrolled
in at least one hour of internship credit during the internship period. The work experience
should be integrated into the student's course of study through communications among
the student, the University and the sponsor at the beginning, end and during course
of the internship.
Intern appointments may be made in one of the following three categories:
- graduate assistants (monthly) - Job Code S, or
- student assistants (hourly) - Job Code T, or
- student assistants (monthly) - Job Code U
The selection of the appropriate category will depend on the individual situation
and in light of the following guidelines.
- In order to be appointed as a graduate assistant, the internship period should encompass
one or more academic semesters; appointment as a student assistant can cover any time
- Graduate assistants are normally limited to 20 hours/week; student assistants may
work up to 40 hours per week.
- Students on F1 visas should be appointed on graduate assistantships unless it is to
be considered Practical Training.
- Non-resident graduate assistants will be considered in-state for fee-paying purposes;
this will not be available on a student assistant appointment.
- Full tuition and fees will be paid by the sponsor for graduate assistants or student
- Under certain circumstances, a request may be made to the Vice Provost for Research/Dean
of the Graduate School for the central pool rather than the sponsor to pay tuition/fees
for graduate assistants; this will not be available on a student assistant appointment.
- Graduate assistants will be required to take 12 credit hours per semester if tuition/fees
are paid by central pool.
- Appointment as a graduate assistant will be subject to all existing guidelines listed
in the graduate assistant information packet available from the Graduate School, 315
Admin - 2531.
The internship fee is a fixed fee that the sponsor agrees to pay the University in exchange for a student's
performing certain duties over a specific time period as outlined in the memorandum
of understanding. This fee may be expended on wages (and fringe benefits if applicable),
tuition and fees, and department activities to further the internship program or otherwise
benefit the students. Departments are encouraged to negotiate with the sponsor based
on an overall internship fee, rather than hourly wage or other types of itemized charges.
Sponsored Internship Program Main Page