Human Subjects Data

Data Sharing Agreements for use of Human Subjects Data

This is the procedure for review and signature approval of data sharing agreements where human subject data is being shared by another party with a University of Memphis Investigator:

  1. When submitting a protocol to the IRB, Cayuse IRB will prompt the researcher to attach
  2. IRB analysts will review materials for completion and ensure that the IRB protocol matches the terms of the data sharing agreement, and the data management plan.

  3. IRB analysts will assign a protocol number and affix it to the Research Data Security Agreement.  They will forward to the Director of Research Computing, the Research Data Security Agreement, the data sharing agreement, and the Researcher's data management plan.

  4. Information Technology Services(ITS), the Director of Research Computing or a designated representative will review the data security requirements of the agreements, consult with the Researcher as needed, assist the Researcher, Research Compliance and the IRB with understanding the technical requirements of the agreements.

  5. ITS will approve the final Data Management Plan by signing the Research Data Security Agreement, the data sharing agreement (if there is a required IT signature) and forwarding signed agreements to the IRB

  6. The IRB protocol will then be reviewed with the approved data management plan in place.

  7. When the IRB protocol has received IRB approval, the IRB analysts will forward the Data agreement to the Vice President for Research for Signature and return the signed document to the Researcher.  IRB analysts will also forward a copy of the executed Research Data Security Agreement to the Researcher. If electronic authorization is required by the VPR, that notification of authorization will made by email to the VPR.