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Compliance Certification Report
Comprehensive Standards 3.2.10

Last Updated August 9, 2004
(static edition)

Comprehensive Standards 3.2.10:

The institution evaluates the effectiveness of its administrators, including the chief executive officer, on a periodic basis.

The Institution Certifies Compliance: Yes

Compliance report completed by: Audit Team 11

Statement of Rationale for Judgment of Compliance:

The performance of all university administrators is evaluated annually.

Tennessee Board of Regents (TBR) Policy 1:03:03:00 mandates that the president be evaluated annually by the Chancellor of the Tennessee Board of Regents. [1] At the end of the academic year the chancellor requests from the UofM president a report addressing the outcome or current status of predetermined annual goals, which include both university and personal objectives. On the basis of the president’s response and other information, the chancellor conducts an assessment of the president’s job performance and communicates it to the president. Since joining the UofM in 2001, President Shirley C. Raines has been evaluated once a year, on October 8, 2002 and on August 18, 2003.  Minutes of the TBR meeting in September 2003 noted that the evaluation had been conducted. [2]

The UofM president evaluates  the provost, the four vice presidents, and the director of athletics. Each year the president asks those individuals to (a) report on the outcome or status of goals established the previous year and (b) establish goals for the next year. They then meet individually with the president to discuss these goals; records are retained in the president’s office. [3]

The deans are evaluated annually by the provost based on seven categories that incorporate input from department chairs and directors. [4] Each dean is asked to prepare a narrative in response to each category, and the provost then makes his assessment. The results are discussed with the individual dean and filed in the office of the provost.

All other university administrators are evaluated annually by their immediate supervisor as one part of a comprehensive Performance Management Cycle outlined in UofM Policy 1242. [5] Records of these appraisals are maintained in the Department of Human Resources. [6]

Relevant Organizational Unit(s):

Tennessee Board of Regents; Office of the President; Vice President for Human Resources

Supporting Documentation and Evidence:

[1] TBR Policy 1:03:03:00 Selection and Retention of Presidents
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[2] Minutes of the TBR September 26, 2003 meeting
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[3] Email from UofM President to Direct Reports regarding 2004 Annual Evaluations
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[4] UofM Annual Dean’s Evaluation by Chairs and Directors
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[5] UofM Performance Management Program

UofM Policy 1242 Performance Appraisal of Non-Faculty Employees

UofM Employee Appraisal form

UofM Employee Appraisal Guide

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[6] Record of Annual Performance Appraisals



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