April 2007 Minutes
The University of Memphis
Staff Senate Minutes - Thursday, April 19, 2007
Panhellenic - 101
Senators present: Bekis, Barbara; Boyce, Susan; Brown, Annette; Busby, Hugh; Channell, Jessica; Fair,
Angela; George, Elise; Harrison, April; Harbin, Bill; Hawkins, Roy; Hawkins, Yolanda;
Hurley, Nancy; Johnson, Mary; Laney, Carol; Lee, Bernadette; Moses, Sheila; Lim,
Lorrean; Muldrow, Vanessa; O’Bryan, Kathy; Sirignano, Eric; Taylor-Strowder, Ora;
Wheeler, Helen; Wilson, Deborah; Woemmel, Clay; Young-Taylor, Geraldine
Senators absent (Excused) Bell, Karen; Cantler, Ed; Dimond, Joellen; Prahalathan, Pat; Turner, Debra; Walsh,
Elaine; Wilson, Faye
Senators absent (Unexcused): Ballard, Evell; Colburn, Dorothy; Dimond, Joellen; Underwood, Bill
The April meeting was held in the Panhellenic Building with 25 senators present. President
Hurley called the meeting to order and introduced Mr. Kenneth D Mulvany, a landscape
architect with the Campus Planning + Design department. He presented a brief overview
of the current master plan, including the new University Center, the Central Avenue
and Southern/Walker tunnel projects, a new performing arts center where Richardson
Towers now stands, increasing student housing on campus to 3,500 beds, new formal
entry gateways for the University, the general direction of growth over the next five
years, and how the Campus Master Plan is a fluid guideline across time that is in
line with the long-term goals of the University as well as the Memphis community.
A question and answer session followed. Final draft for approval will go to TBR in
the next couple of months. For more information on the Master Plan, please contact
Senator Harbin of Campus Planning + Design or visit the website at the following address:
Approval of Minutes
President Hurley called for and received approval of the minutes. Senator Sirignano
mentioned that the date sent and formal results of the survey were not included in
the March minutes. It was agreed upon by those present at the March meeting that the
survey was to be sent to all Senators and an email vote be taken on whether or not
to send. Enough votes were cast to have a quorum, and the motion passed, 19-1.
President Hurley called for a motion, it was moved by Senator Woemmel, seconded and
the motion was passed by majority vote.
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President Hurley followed up on the old business of Performance Appraisals brought
before the senate over the past two months. She related that the issue had been investigated
from several viewpoints and suggested we bring it to resolution. As the Staff Senate
is not empowered to actually write policy and procedures, a letter of recommendation
is to be sent to President Raines with President Hurley’s signature, detailing the
background of this issue as well as the senate’s approved resolution. She then called
for suggestions for wording the recommendation. Senator Bekis motioned the following
recommendation, based on the TBR policy that states that anything may be appealed
except a performance evaluation:
The process for resolving issue(s) related to a non-faculty performance evaluation
should be written and available on the Human Resources website.
Senator Bekis also provided the present Senators with her resolution in writing. President
Hurley called for the motion to be seconded and it was. Senator Boyce furthered discussion
[unintelligible on tape] and more ensued regarding the enforcement of any new policy.
To clarify the above recommendation, President Hurley and Senators Woemmel and Sirignano
noted that the Senate is asking that HR have something written and available to all,
in addition to the policy. It was suggested that we indicate that we want the policy
or procedure to include either that you may not appeal, or the process by which non-agreement
is tracked and documented. President Hurley called for specific re-wording of the
recommendation to Dr. Raines, but we are under constraint not to use the term ‘appeal
procedure,’ as the University does not have one and the Senate may not recommend specific
policy items. Discussion on particular wording ensued. Senator Channell suggested
we pursue a different avenue with our recommendation and ask for the positive promotion
of supervisor training and promotion of the difference between the Performance Worksheet
vs. Duties listed in job description as discussed by Mr. Lee. Senator Boyce added
that we also recommend a plan of enforcement, at the policy board’s discretion, be
put in place. No re-wording to this effect was proposed. President Hurley called the
question regarding the wording of the recommendation and the motion was carried, 14-8
with 1 abstention.
Executive Committee Reports
President Hurley announced that the Banner Implementation Team is now reviewing and
approving requests for all new software and working on an online form that will incorporate
the ASMP format. There is also a lot of sympathy for those involved in the Implementation
process, they are aware of the stress and strains this has put on those involved.
The Strategic Planning Committee is working on a bottom-up strategic plan. The plan
is to involve all departments in the formulation of the new plan.
Vice President’s Financial Report: No change in budget.
Secretary’s Report: Senator Wilson was absent due to having a cast removed from a broken hand and Senator
Channell took notes for the meeting.
Membership Committee: Senator Lim will be sending out election ballots next week. Nominations have been
Public Relations: Senator Channell reported that the committee, with the help of Senator Cantler, was
able to obtain a truckload of rubble from the UC site for distribution during Staff
Appreciation Week. She followed up on the overall results of the Staff Appreciation
Survey, stating that around 200 people responded and basically they voted for food
and giveaways. Senator Channell also presented a handout presenting event details
for Staff Appreciation Week and asked that she be notified with any objections or
suggested changes. Vice President Johnson noted that Staff in the colleges may not
be able to attend due to the events being planned for June 5-8, the first week of
the first summer session. President Hurley suggested that Staff Appreciation Week
to go forward as outlined in the plan. Senator Harbin suggested that the celebration
be limited to one day.
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Website Report: No report
Election Committee: Senator Lim reported on this committee with the Membership report.
Issues and Reviews: No report
Legislative Advisory Committee: No Report
By-Laws Committee: No report
University Wide Committees
Bookstore: No longer a functional committee
Campus Safety and Security: No report
Facilities and Services: Met last Tuesday and Senator Harbin has notes he will type up and send to everyone
and he will give a report at the next meeting,
Fee Refunds & Appeals: No report
1st Year Experiences: No report
Food Services/Dining: No report
IT Administrative Advisory: No report
Policy Review Board: No report
Presidents First Friday Forum: Senator D. Wilson reported that campus crime was discussed due to the stabbing incident
on campus and noted that Police Services are aggressively acting on that. It was also
emphasized that we have a very safe campus and that this incident did not fit any
profile or standard and that every possible precaution had been taken. Dr. Raines
would like to encourage students and all on campus to not be on cell phones, ipods,
and to pay attention to his/her surroundings. Also a pandemic contingency plan is
in the works. Also discussed was the Honors Recognition Luncheon as well as the fact
that catering for events is too expensive. Dr. Raines is also working on salary increases
and we have approval for a 1%, and possibly a 2%, across the board increase; she is
an advocate for our cause. Senator Wilson will be unable to attend the May 4 Forum;
Senator Muldrow agreed to go in her place.
Public Records/Forms: No report
Space Planning: No report
Traffic & Parking: No report
New Business: President Hurley is collecting donations to the Gary Carman Memorial Scholarship Fund.
Please contact her if you wish to make a donation.
PR Committee Chair
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