Staff Senate Meeting Minutes
Present: Scott Beck, Leslie Bowen, Paul Cade, Gary Carman, Pam Cash, Diane Cooper, Shirley
Cowley, Sherry Crone, Debra Cummings, Senese Duhart, Laura Edwards, Frances Frazier,
Mary Haddock, Sharon Harber, Linda Harris, Samuel Hurst, David Horan, William Jason
Jr., Nancy Massey, James Montague, Benjamin Moore, Stephen Mosley, Shelia Ogburn,
Cathy Philpot, Barbara Pugh, Candy Richardville, James Rose, Marcella Sanford, Arlene
Savage, Drew Schmitz, Nancy Stewart, Faye Wilson, Martha Woods
Absent: Kelly Daniels, Verlinda Franklin, Brad Frewin, Maria Graham, Caryl Gray, Jean Honey,
Pamela Horvath, Chris Kilpatrick, Carol Laney, Laruth Lofties, Barbara Marese, Flo
O’Conner, Virgina Reed, Julia Rhodes, Hikmat Samaha, Calvin Strong, Addie Stump, Melody
1. Call to order 9:40am
2. Roll call (Quorum noted) Sign in sheet passed around
3. July 2003 minutes were approved as amended with a 0-no and 0-abstention vote.
4. Financial Report: VP Diane Cooper is working at the Dorm move in getting the water
ready for the new students and soon as she returns he will allow her to give her report.
5. Pres Rose asked if there were any Senators who were not getting his emails and
Sharon Harber mentioned she wasn’t and he got her email because no one is being left
out on purpose.
6. Pres Rose stated he would like to say thank you to the Executive Board, Senators,
and Physical Plant volunteers for helping with the dorm move in today, which is probably
the reason why some of the Senators are not present.
7. Pres Rose stated there are a few that are interested in serving on 2 or 3 committees
and he appreciates their interest and hard work in the Staff Senate however, he is
going to try and get more Senators, not just a few, to work on different committees
so all Senators will be able to give their all on which ever committee they are working
on or with.
8. Pres Rose stated he has received a lot of emails and telephone calls from some
Senators who are looking forward to working with the 2003-2004 Staff Senate and he
appreciates every one who made contact with him.
9. Pres Rose stated if he knows of any Staff Senate committees that exist he will
nominate Senators to be placed on them however, if he is not aware of the committees
he will not. For Example, the South Campus Parking Committee, he is not aware of it
existence and he will not nominate any Senators to be on it however, if he finds out
it does exist he will nominate Senators to it at a later date and time.
10. Pres Rose stated Tanya Groves from Mr. Charles Lee’s office sent his an letter
stating his request for nominations for the following Committees as listed:
Fee Refund & Appeals: Sherry Crone or William Jason Jr.
Appointments to Mr. Charles Lee’s Office:
Facilities & Services:Gary Carman
Public Records: Hikmat Samaha
Campus Safety & Security:Steve Mosley
Traffic & Parking Authority:Melody Weldon
IT Administrative Advisory: Cathy Philpot
Space Planning: Nancy Stewart
Legislative Advisory Chair:Paul Cade
Election Chair: Senese Duhart
Issues Review Chair:David Horan
Finance Chair:Diane Cooper
Pres Rose stated he expects each member to attend their committee meetings and to
get fully involved in their committee’s processes. If for any reason you do not want
to serve on your committee let him know and he will find a replacement. There will
be times when you are asked to assist in a special project from some of the committees
so if you are not on a committee at the present time please volunteer your time if
you are called upon to assist your fellow Senators.
Pres Rose stated Chairperson Cade and himself will meet with Kevin Roper, Executive
Asst Government Affairs and Mark Stansbury, Asst to the President-Community of the
President’s Office, and discuss some issues and items that the Staff Senate can help
them out with. Pres Raines has given her approval of these meetings and suggested
we meet as well to discuss her concerns and the Staff Senate. This committee is not
listed in the by-laws and does not have a set number of meetings to have but it is
a very important committee to the Senate as the other committees.
Pres Rose stated the Election committee will have a seat or two to fill and will need
to get started as soon as possible to them filled. Chairperson Duhart will need to
meet with Sec Frazier and Membership Coordinator Bowen to get the lists together and
decide who need to be replaced.
Pres Rose stated the Issues & Review committee have a lot of work ahead of them and
will discuss items of importance to the Staff and report back to the Senate. There
were some past members who are not interested in serving this year but showed interest
in other committees. Chairman Horan asked for volunteers and will send out emails
Pres Rose stated the by-laws states the Finance Committee can have 3-4 members serve
and if there are any new members who are interested please let him know.
Senator from floor stated that Senator Gray email is not available and would like
to serve on the Issues & Review committee Pres Rose stated he did have communication
with Senator Gray and have another committee he would like for her to serve on.
Pres Rose stated all the Senate committees are important and the Chairpersons will
get with their committee members and go over details.
Senator Cooper gave her finance report as listed:
Start balance: $8,170.14
Ending balance: $7,996.00 after paid bills for water, telephone, and stationary/cards.
Pres Rose stated he received information on an increase in insurance of 7-9% for PPO,
POS, AENTA of Nashville and Memphis will get more detail information and pass on the
Senator Crone stated the new increases would be deducted from your December checks
Senator from the floor stated if we could get in touch with Blue Cross/Shield and
mention to them they can save money on paper if they could stop sending out notices
every time we visit the pharmacy/doctor.
Senator from the floor stated that may be a good thing because if we wasn’t the one
who used the insurance we need to know about it.
Pres Rose stated that can be an issue each employee may have to take up with their
Pres Rose stated remember the Dorm move in today and would like for Senators to volunteer
some of their time in helping out. Staff Senate did donate water and they are being
handled by some Senators and Senator Strong and other volunteers of the Physical Plant
Senator from the floor asked where are the stands for water located for them to volunteer
and Pres Rose stated they are located in the Dorms the Freshmen are moving into and
we can go to Richardson Towers and they will have a list of things they need assistance
in helping the students move in. He appreciates our help and support. Some of the
Senators that is not present today is volunteering their time.
Pres Rose stated in the future he is planning on having shorter and organized meetings
in the future. He appreciates all the Senators and we all make a difference in how
this Senate is operated, not just one person makes the decisions we all do together.
Everything we do makes a difference we may not receive everything we ask for but we
tried to do the best we can and let our voices be heard. We have to keep a positive
attitude and we all make a difference! President Raines is willing to listen to our
concerns and is very interested in what we have to say. President Raines wants us
to stay in touch with Kevin Roper and Mark Stansbury so we can keep in touch with
what’s going on and they can give us needed information to assist the Senate and the
Staff. Pres Rose stated we are lucky to have President Raines for our President. We
have a chance to make a difference and let’s make a positive difference for the Staff
and the Senate.
11. Committee Reports:
Election: Senator Duhart: Will meet soon to get started on the next election.
Finance: Senator Cooper:
Issues Review: Senator Horan: No meeting yet but still working on finding out if
there are raises if you receive professional and academic certification.
Pres Rose he was told that there is no need for this investigation however, he believes
if it’s an concern to the Staff it’s worth looking into and if you did not get his
emails about the findings of the project for Central Ave please let him know and he
will share it with you.
Membership: Leslie Bowen : No Report.
Public Relations: Gary Carmen: No Report.
AD HOC COMMITTEE:
Legislative Advisory Committee: Paul Cade: No Report
By-laws: Pres Rose: Stated to recycle the old by-laws from July 17, 2003 to replace them with the new
ones printed out by the membership Coordinator Senator Bowen who did an excellent
job in getting them printed out. If you did not receive a copy please let the Secretary
know and she will get you a copy.
UNIVERSITY WIDE COMMITTEES:
Campus Safety and Security – Steve Mosley – No report
Facilities and Services Committee – Gary Carman – No Report
Fee Refunds and Appeals – Sherry Crone or William Jason Jr – No Report
Food Services and Dining – Senese Duhart – No Report
IT Administrative Advisory Committee – Senator Philpot: No Report– Senator Stewart stated sheattended the last meeting and a new CIO Director
has been hired, Doug Hurley, the Regent online degree program has been awarded to
The U of M, Resource 25, a new calendar have been set up and look for more information
on that in the near future.
Administration will get new applications but the bids will have to go out on who will
do the work so it may be another year or so.
Presidents Council – James Rose – No Report
Public Records and Forms – Hikmat Samaha – No Report
Purchasing (Special Committee only activated when needed)
Space Planning – Nancy Stewart – No Report
Traffic and Parking – Melody Weldon: – No Report- Senator Beck stated lights in garage needs to be repaired, Senator Pugh
stated an order has already been put in to get the lights repaired that’s not working.
12. Old Business: No Report
13.New Business: Senator Savage stated remember the Wilder Tower will have their dedication today,
Janet Mitchell from the President’s Office stated the date has been changed to Monday
at 5:00p.m.Senator Cowley stated do anyone know what’s going on with the church parking
on Patterson and across from Wilder Tower. Senator from floor stated plans have not
been finalized yet.Adjournment at 10:30am
Next Meeting: September 18, 2003 at 9:30 a.m. in McWhether Library Room 226