Staff Senate Meeting Minutes
Present: Mitch Barham, Scott Beck, Jeanett Ballentine, Karen Bradley, Harry Bungard, Brenda
Butler, Joseph Ciavarella, Shannon Diamond, Carolyn Featherstone, Caryl Ann Gray,
Clairressa Goad, Diana Humphrey, Virginia Huss, Penni Istre, William Jason Jr., Patsy
Krech, Lorrean Lim, James McArthur, Torrence McKnight, Beverly McMillan, Barbara Marese,
C.E. Mason, Nancy Massey, James Montague, Benjamin Moore, Sheila Moses, Stephen Mosley,
Flo O’Connor, Melodie Patterson, Vickie Peters, Rebecca Scott, Melody Weldon, Faye
Wilson, Martha Woods, Janet Mitchell
Absent: Susan Acerra, Barbara Bekis, Paul Cade, Ashley Cates, Amanda Clarkson, Ruby Copeland,
Lee Dimond, Ginny Reed, Marcy Sanford, Annette Webb
The meeting was called to order by President Ciavarella and welcomed all Senators.
The sign-in sheet was circulated.
President Ciavarella led the induction of all new Senators that were not present at
the last meeting with the recitation of the Staff Senate Pledge.
- The President presented the working guidelines for the Senate meetings. The Senate
will follow Roberts Rules of Order. Senators were asked to please use the microphone
when speaking as it is very difficult to hear in the Senate chambers. Motions need
to be made clear and concise and must have a second. If there is no second the motion
dies at that point and can be brought before the Senate at another time. Approximately
five (5) minutes will be allotted for presentation and three (3) minutes for support
of a motion and then a vote. Most votes will be by hand count. There will always
be time for announcements but they need to be brief.
EXECUTIVE COMMITTEE REPORTS
- IT and WEB page – Senator Beck gave an overview of the IT Advisory Committee which discusses issues
related to any area to IT Administrative Policy. You can go to the IT web site and
get information. He is beginning to work on updating the Staff Senate Web page.
- Membership – Senator Moses reported that she is working with Human Resources in updating the rosters for the different clusters. It is time consuming. She also requested
that an Election chairman is needed.
- Public Relations – Senator McKnight asked for volunteers to work on this committee for Staff Appreciation
Day and the Food Bank Drive. If you have any suggestions for dates and any other
ideas or want to volunteer, please let him know.
- Secretary – Senator Gray asked that all senators please check your e-mail boxes and keep them
opened as this is how she and President Ciavarella will contact you. Sign-in sheets
are circulated at every meeting. She has purchased the Tent Panel Cards for the name
plate cards from Corporate Express and has printed one for each senator.
- Financial – In the absence of Senator Huss, President Ciavarella reported that as of August 14,
2004, there is a balance of $4,330 in the Staff Senate account.
- President Ciavarella introduced Janet Mitchell, Assistant to the President Office
Operations. The Executive Committee met with Dr. Raines in August and he reported
that she is absolutely willing to listen to issues we bring to her. President Raines
will be our guest speaker at the October meeting. If you have a topic that you would
like for her to address, please let President Ciavarella know. He asked for suggestions
on speakers and topics at the Senate meetings. We still need a chairman and committee
members for the Election. The By-Laws state that if you are up for re-election you
cannot be on this committee.
- Old Business – Committee Appointments
Finance: Virginia Huss - Chair
Issues & Review: Faye Wilson – Chair
Election: VACANT – Chair
All seats VACANT
Legislative Advisory: Carolyn Featherstone – Chair
Bookstore: Bev McMillan & Karen Bradley
Campus Safety: Stephen Mosley
Facilities & Services: Virginia Huss & Penni Istre
Fee Refunds & Appeals: Bill Jason & Bev McMillan
First Year Experience: Melodie Patterson & Patsy Krech
Food Services/Dining: Ginny Reed & Carolyn Featherstone
IT Administrative Advisory: Vicki Peters & Mitch Barham
Public Records & Forms: Becky Scott & Barbara Marese
SACS Enhancement: Karen Bradley
Space Planning: Nancy Stewart
Traffic and Parking: Melody Weldon & Becky Scott
- New Business – There was a lengthy discussion on the length of the Senate meetings. It was moved
and seconded that they be for one hour unless an important issue is before the group
and the meeting will be extended with those who have to leave being permitted to do
so. President Ciavarella encouraged as many of the senators participate in the Fall 2004 Student Move-in Assistance on August 26th and 27th. It was announced that the Staff Senate had been asked to help with the cost of
water for this event. It was moved and seconded that we allocate $400 to the purchase
of bottled water for the Student Move-In.
The next meeting will be September 16, 2004. The meeting was adjourned by a motion