The University of Memphis
Staff Senate Minutes - Thursday, Feb.15, 2007
Panhellenic - 101
Senators present: Bekis, Barbara; Bell, Karen; Boyce, Susan; Busby, Hugh; Cantler, Ed; Colburn, Dorothy;
Dimond, Joellen; Fair, Angela; Harbin, Bill; Hawkins, Roy; Hawkins, Yolanda; Hudson,
Rika; Hurley, Nancy; Johnson, Mary; Moses, Sheila; Lim, Lorrean; Muldrow, Vanessa;
O’Bryan, Kathy; Swinger, Sandra; Taylor-Strowder, Ora; Turner, Debra; Turner, Gary;
Wheeler, Helen; Wilson, Deborah; Wilson, Faye;
Senators absent (Excused) Carman, Gary; Channell, Jessica; Harrison, April; Prahalathan, Pat; Sirignano,
Eric; Woemmel, Clay; Young-Taylor, Geraldine;.
Senators absent (Unexcused): Ballard, Evell; Lee, Bernadette; Brown, Annette; Cogdal, Pamela; George, Elise; Laney, Carol; Underwood,
Bill; Walsh, Elaine;
The January meeting was held in the Panhellenic Building with 24 senators present.
President Hurley called the meeting to order and asked if there were any questions/corrections/amendments
to the revised November minutes; being none, the motion was made and carried to approve
the February minutes.
Executive Committee Reports
President’s Report: President Hurley reported that President Raines would like to encourage the Staff
Senate to be more involved in the Spring Convocation this year. Attendance at the
Convocation in April was encouraged. Academic Policy and Procedure committee will
add a statement to existing policy stating that Academic Freedom extends to any faculty
or staff member involved in research. There will be a series of noon activities the
week of April 16-19 in the Library rotunda.
Vice President’s Financial Report: Senator Johnson reported we currently have a balance of $5,654 on hand.
Secretary’s Report: No report
Membership Committee: Senator Lim reported that Senator Pam Cogdal is now faculty and will no longer be
eligible to serve on the Staff Senate.
Public Relations: President Hurley gave the report for Senator Channel. Volunteers are needed to serve
on the Staff Senate Appreciation committee and the following senators volunteered:
Debra Turner, Karen Bell, Vanessa Muldrow, Dorothy Colburn and Ora Taylor-Strowder.
Website Report: No report
Election Committee: The election process will begin in March.
Issues and Reviews: Senator Bekis met with the director of the Recreational Center and addressed the
issue of having the Center observe extended hours and a request has been submitted
for a 5:30 am opening to begin in the fall. There will likely be a fee increase,
but the amount is not known at this time.
Legislative Advisory Committee: No Report
By-Laws Committee: Meeting will be rescheduled for later in March.
University Wide Committees
Bookstore: No Report
Campus Safety and Security: Senator Moses met with this committee and Derik Meyers of Police Safety reported
no rise in crime and is hopeful the university will maintain a number one status for
TBR schools. Driver’s license background checks will be implemented in the near future.
Back to Top
Facilities and Services: No report
Fee Refunds & Appeals: No report
1st Year Experiences: No report
Food Services/Dining: No report
IT Administrative Advisory: President Hurley gave report in Senator Prahalathans absence. The Registrars office
will be using Banner for student information beginning in the fall of 2007. They are
currently working with different department and support personnel to address training
issues. The Registrars office will not produce reports for other departments from Banner; each department will generate
Policy Review Board: Report Given byPresident Hurley: Sherry Lipman is concerned how the Faculty Appeal
is written and liability issues. Greg Stevens, president of Faculty Senate and also
on the Policy Review Board, said they are planning to rewrite Faculty Performance
Presidents First Friday Forum: No report
Public Records/Forms: No report
Space Planning: No report
Traffic & Parking: Senator Cantler reported no activity on parking appeals and the parking office is
considering upgrades to their software that will permit faculty, staff and students
to buy permits on-line and receive e-mail confirmation. Handhelds that will photograph
parking violators are also being considered. If you park in the Engineering parking
lot after 6 p.m. tickets will be issued. The Central lot continues to be under study.
The two guest speakers for the February meeting were James Hudson of the University
Library and Marjorie Williamson from Human Resource. Each speaker was limited to
10 minutes of speaking time and Mr. Hudson made his presentation first and distributed
handouts of his proposals. He emphasized that he was not questioning the supervisors
authority concerning Performance Appraisals but some issues need clarification as
there is no written policy. Also, each employee should have the option to voice disagreement
if they feel evaluation is unfair or questionable.
Ms. Williamson answered questions concerning non-faculty evaluations and encouraged
employees to share their concerns with their supervisor and stressed the importance
of documentation as no one outside knows your performance. These questions/concerns
need to be resolved internally. More stringent enforcement of Mr. Hudson’s proposal
After much discussion it was agreed that there should be some written policy, even
though HR trains/instructs supervisors on evaluating, there is no policy to follow
up to see if this is enforced.
Janet Mitchell suggested inviting Mr. Lee to present the procedure used in Financial
Planning and suggested we look at the entire Policy presented by Mr. Hudson before
making a proposal at the next meeting.
New Business: President Hurley will extend a formal invitation to Mr. Lee and Ms. Williamson to
present and answer questions on the Grievance process at the March meeting.
There were no further reports and the meeting was adjourned.
Staff Senate Secretary
Back to Top