Staff Senate Meeting Minutes
February 18, 1999
Absent: Charlie Black, Gracie Cato, Linda Clark, Hazel Haywood, Nancy Hollingsworth, Addie
Hughes, Bernedine Kelly, and Jeanne Tutor
Excused: Kathy Atkinson, Sam Brackstone, Steve Canaday, Gary Carman, Sherry Crone, Verlinda
Franklin, Janice Morganfield, Lynne Owens, Norma Price, and Patricia Taylor
Present: Beverly Anthony, Glenda Barton, Devonia Cage, Pam Cash, Steven Conlee, Diane Cooper,
Mark Copley, Patricia Ehrlich, Gary Fortner, Pat Green, Barbara Harris, Diana Humphrey,
Richard Jones, Kathy Kolby, Bill Lansden, Joanne Lippy, Larry Mayes, Janet Mitchell,
Barbara Moore, Ginny Reed, Bernice Richardson, Patty Simonton, and Bobbie Steiner,
Michelle Stout, Marcia Taylor, and Carolyn Zoccola
1. Meeting called to order at 9:34 a.m.
2. Roll called.
3. New Senators sworn in: Gladys Bowens, R.C. Johnson, and Maurice Williams. These
new senators replaced vacated seats.
4. Maurice Williams spoke briefly on the Operation Feed Campaign that will be coming
up. He asked the senate to support and work in conjunction with the Student Board
to organize this event for Unity Day. All the food would be brought to one spot on
campus that day, there would be a picnic (free food), and after all the events are
completed the food would be picked up from that location and taken to the food bank.
The senate voted unanimously to support this event. Maurice asked for volunteers to
help run the campaign. Ginny Reed, Diana Humphrey, and Pam Cash volunteered to assist
Maurice with this event.
5. Committee reports:
6. Old Business:
Larry Mayes - No report.
Election Committee: Pam Cash - The election process will begin in March.
AD-Hoc Bylaws Committee: Diane Cooper - The committee recommends Amendments IV, V, and VI to the Staff Senate
The reason for Amendment IV has to do with the removal of an elected senator from
office because of absence from senate meetings.
The reason for Amendment V is to set terms of office for each member of the Executive
Board. At present there is no term of office.
The reason for Amendment VI is to change the time frame a former senator must sit
out between terms.
If you would like to see these amendments in detail please see a senator. We will
vote on these amendments at our March 18th meeting.
Issues Review Committee: Diane Cooper - The Issues Review Committee received a response from Dr. R. Eugene
Smith, Vice President for Business and Finance, concerning children on campus. The
memorandum stated: "this subject was discussed in detail at both the Administrative
Council and the President's Cabinet..... It was determined that we do not need any
change in policy; the current policy is adequate and President Rawlins directed that
members ensure that it is followed." Diane Cooper shared that this is also addressed
in the Staff handbook.
Traffic/Parking Authority: Michelle Stout - Parking rate for the new garage will be
$29.22 a month until new consulting firm is brought on board to get review the parking
rates. The parking garage is losing money on Fridays because the attendants leave
at 2:00 p.m. It was asked if the new garage was going to an automated system and the
old garage might use it too. The meeting also provided an overview of which lots will
be revamped and a time-frame. There is a meeting today with the firm hired to do the
Safety Committee: Richard Jones - Evacuation plans for each building have been completed
and posted in each building. The committee was informed that The University of Memphis
is one of the safest campuses. Larceny is the #1 problem on campus. The Safety Committee
has decided to replace all soft lights on campus with a new brighter bulb.
Facilities and Services Com.: Janet Mitchell - None
IT Planning Policy Council: Steve Canaday - None
IT Admin. Advisory Com.: Steve Conlee - None
Bookstore Committee: Carolyn Zoccola - None
Food Services Committee: Patty Simonton - None
Public Records: Need a Volunteer
Fee Refunds & Appeals: Joann Lippy - None
The issue of a Staff Appreciation Day was brought up and a budget was approved by
the senate. Thursday, May 13th is the date set for the event. Details of the event
were given as: A banner across Central, booths with campus information, a contest
to create a logo for the senate, and many door prizes (one of which will be a major
prize.) The senate is very excited about this event. The senate plans to work very
hard to make the employees feel appreciated and to promote their Staff Senate at the
7. New Business:
Carolyn Zoccola read the following question from a constituent:
"If a position was upgraded after the original Mercer Study was done, will the adjustment
be reflected in the new position name?"
Ms. Kathy Kolby, member of the Compensation Study Project Oversight Committee and
Senate member, responded to this question. The review of each position was based on
the old Position Analysis Questionnaire and the job description. So, if the position
had changed significantly and a new PAQ was not filled out reflecting any changes
then the upgrade will probably not be reflected in the new position name. Kathy added
that a number of positions have changed from Mercer's original plan.
Kathy also shared on the topic of Compensation Study/Salary Caps. Very soon the Compensation
Study Committee will debate the salary cap issues. Kathy is going to defend the position
of providing merit increases to employees who have reached the cap for their position.
In order to make this work she needs information on people that are in this situation.
She needs information on their certifications, awards, and any other nominations that
they may have received. She intends to use this information in defense of the merit
increases. If anyone has any other suggestions or ideas please feel free to include
it. This information can be E-mailed to Kathy (email@example.com).
|Ms. Mary Ann Camp, Assistant Vice President for Human Resources and Dr. O'Neal Smitherman,
Executive Assistant to the President for Planning and Projects, will be speaking to
the senate at our March 18th meeting. All staff are invited to come hear them speak on the University's Compensation
Special Note: The Faulkner Lounge will be used for this meeting. The meeting time
will remain at 9:30 a.m.
8. President's Remarks:
It has been recommended and passed to remove the question concerning positions on
campus from the Senate's "To Do" list. This question was brought up last year and
a graduate student from Dr. Goldberg's office did come and make a presentation, but
the Senate never felt the question was fully answered. The question is also now a
mute point until the Compensation Study is complete.
9. Minutes approved as amended.
Madame President shared with the Senate the information concerning a gift being made
to the University. A donor has offered to build a hotel on campus. This hotel would
be used to train students that desire to enter the Hospitality and Resort Management
Program that may be begun at the University.
Next meeting is Thursday, March 18, 1999 at 9:30 in the Faulkner Lounge in the University Center.