Absent: Sylvia Alexander, Dianne Cooper, Hazel Haywood, Claire Johnson Richard Jones
Excused: Charles Black, William Lansden, Ronnie Logan, David Medlock Janet Mitchell,
Bernice Richardson, Cornelius Stump, Sandra Swinger Marty White
Minutes respectfully recorded by Veronica A. Vinson
- Mr. Lippy opened the meeting by introducing Mrs. Ann-Wilks Penrod, spouse of guest
speaker Dr. James Penrod, Vice President for Information Systems and CIO, who will
make a presentation on the recent developments in the area if Information Systems.
- Mr. Lippy asked if any items needed to be corrected in the December minutes. It was
mentioned that Items 6 and 7 be combined. In the future, the minutes will be accessible
via the internet.
- Virginia Reed, Chair of the Budget Committee said the $1,000 Senate Budget has been
approved, and the cost for the monthly mailings should run about $142.
- Veronica Vinson, Chair of the Election Committee, has been in contact with Dr. Joanne
Keaton (Communication Dept.), who has offered her services in assisting the committee
with initial set-up. Ms. Vinson will contact the Election Committee members shortly
to set a meeting with Dr. Keaton.
- Clyde Corley,Chair of the Issues/Review Committee, stated the committee met and discussed
the Wellness Program. The Committee will work with Human Resources for the implementation
of the program.
- Marcia Taylor, Chair of the By-Laws Committee, said that Diane Cooper, Claire Lowry,
and am Brackstone have agreed to serve on the committee. Other than continued discussion
on addressing the problem of no representation of some departments in the Provost
Division, there was no new business to report.
- Old Business Item: Virginia Davis asked about the status of changing the evaluation
process. Bill Akey who serves on the initial committee says there are 2 sub-committees
being formed to look into revamping the evaluation process. They have been given 1
year to investigate, and are now 5 months into the project. It is being studied to
also have the employees evaluate their supervisor.
- Sam Brackstone requested that the issue of what number of members constitutes a quorum
for voting purposes be discussed. He feels the current guidelines in the By-laws are
to low. It was suggested that a set number or percentage be established. Mr. Lippy
recommended that this issue be forwarded to the By-Laws Committee. Anyone who has
further thoughts on this subject, or suggests a suitable quorum number are welcome
to e-mail or write Marcia Taylor.
- Guest, Kathy Kolby, inquired about non-representation of Communication and Fine Arts,
Engineering, and Business and Economics. Mr. Lippy asked the By-Laws Committee to
address this issue.
- Virginia Davis announced that the Annual Food Drive is scheduled for March 15-April
26, 1996. She asks that all spread the word, and start grocery shopping in support
of this worthy cause.
- It was suggested that the University's policies and procedures be studied and possibly
changed for already employed clerical staff, in good sanding, be exempted from taking
a typing test in order to apply for another position on campus. This concern will
be addressed by the Issues Review Committee. Pat Green, who is a member of Dr. Smith's
Communication Committee, says this issue was also mentioned at a past meeting.
- Janice Morganfield says a fellow co-worker approached her about asking the Staff Senate
to investigate the possibility of working a 40 hour work week instead of a 37.5 work
week. Mr. Lippy said we should keep in mind that this would not necessarily mean employees
would be paid more for working the extended hours. He has asked the Issues Review
Committee to further investigate. He also mentioned that President Rawlins is hopeful
and optimistic that we will receive a raise July 1, 1996.
- Dr. Penrod gave a presentation of the work being done in Information Systems to improve
services at the University. The total project is expected to cost $4 million. Telecommunication
services are being enhanced. Tigerlan will eventually be accessible network-wide.
Software and hardware will constantly be upgraded, and therefore, Dr. Penrod encourages
everyone to take training courses to keep up with the constant changes. Dr. Penrod
distributed copies of the Strategic Plan for Information Systems and a handout outlining
his presentation-both of which are available upon request.
- Bill Akey suggested that Mr. Lippy speak at a future meeting on Total Quality Management(TQM),
which is one of the purposes of his office, Focus for Excellence. Mr Lippy agreed
to speak before the senate, but suggested that Virgin Reed serve as presiding president
for that meeting.
- Mr. Lippy said as stated in the By-Laws, if a member misses 3 unexcused consecutively,
they will be removed from the Staff Senate. Ms. Vinson will report to him those members
who have missed 3 meetings unexcused. He will hen write each person that falls under
this category to inform them of this guideline. He asked that if a member foresees
that they are unable to attend a future meeting, to please let an officer know.
- The next meeting will be held Thursday, February 15, 196 from 9:30- 10:30 a.m. in
Room 225-B McWherter Library.