Staff Senate
Meeting Minutes for July 2003

Present: Scott Beck, Leslie Bowen, Paul Cade, Gary Carman, Diane Cooper, Shirley Cowley, Sherry Crone, Senese Duhart, Laura Edwards, Verlinda Franklin, Francis Frazier, Brad Frewin, Caryl Ann Gray, Mary Haddock, Sharon Harber, Linda Harris, Jean Honey, David Horan, Samuel Hurst, William Jason Jr., Chris Kilpatrick, Carol Laney, Barbara Marese, Nancy Massey, James Montague, Benjamin Moore, Flo O’Connor, Shelia Ogburn, Cathy Philpot, Barbara Pugh, Julia Rhodes, Candy Richardville, James Rose, Hikmat Samaha, Marcy Sanford, Calvin Strong, Melody Weldon, and Martha Woods

Absent: Pam Cash, Debra Cummings, Kelly Daniels, Maria Graham-Morlan, Pamela Horvath, Laruth Lofties, Steve Mosley, Virginia Reed, Dee Roberson, Linda Sandford, Arlene Savage, Drew Schmitz, Nancy Stewart, Addie Stump, and Faye Wilson

1. Call to order at 9:28 a.m.

2. Sign-in Sheet passed around

3. June minutes were approved as amended with a 0-no and 0-abstention vote.

4. Installation of new Senators

5. Election of new Officers

Pres Strong opened the floor for nominations for President.   Motions were made to nominate Sen. Rose and Sen. Cooper. Motion made to close floor for nominations, motion second, Senators voted to elect Sen. Rose as President for the Staff Senate for the 2003-2004 year and Sen. Rose accepted. Sen. Strong stepped down and turned his seat over to Pres. Rose.

Pres Rose opened the floor for nominations for Vice President. A motion was made to nominate Sen. Cooper and Sen. Cash, no other nominations were made, motion made to close floor for nominations, motion second, Senators voted to elect Sen. Cooper as Vice President for the Staff Senate for the 2003-2004 year and Sen. Cooper accepted.

Pres Rose opened the floor for nominations for Membership Chair. A motion was made to nominate Sen. Bowen, no other nominations were made, motion made to close floor for nominations, motion second, Senators voted to elect Sen. Bowen as Membership Chair for the Staff Senate for the 2003-2004 year and Sen. Bowen accepted.

Pres Rose opened the floor for nominations for Secretary. A motion was made to nominate Sen. Frazier, no other nominations were made, motion made to close floor for nominations, motion second, Senators voted to elect Sen. Frazier as Secretary for the Staff Senate for the 2003-2004 year and Sen. Frazier accepted.

Pres Rose opened the floor for nominations for Public Relations Coordinator. A motion was made to re-elect Sen. Crone since she has done such an excellent job, however, Sen. Crone refused the position this year because of prior engagements and made a motion to elect Sen. Carmen, no other nominations were made, motion made to close nominations, motion second, Senators voted to elect Sen. Carmen as Public Relations Coordinator for the 2003-2004 and Sen. Carmen accepted.

Pres Rose opened the floor for nominations for Web Site Coordinator. A motion was made to re-elect Sen. Laney since she has done such an excellent job, no other nominations were made, motion made to close nominations, motion second, Senators voted to re-elect Sen. Laney as the Web Site Coordinator for the 2003-2004 year and Sen. Laney accepted.

Pres Rose stated each of the University Wide Committees Chairpersons are elected by the volunteer Staff Senate members. Pres Rose stated the membership should review the Standing Committees as well as the University Wide Committees to see which one(s) they would like to volunteer to be a member of. At the next Staff Senate meeting, August 21, 2003, there will be a sign in sheet with the Committees listed and the membership can sign up for which Committee they would like to serve on. Pres Rose stated each Committee is an important part of the Staff Senate and each Committee will need hard working Senators to serve and it's going to take the whole Staff Senate to help each Committee at times to help make the Staff Senate a success. Pres Rose took a few minutes to do a brief over view of the University Wide Committees and stated the Ad-Hoc Committees would be formed on an at need basic, such as the Ad-Hoc Committee set up to review the Staff Senate by-Laws.

Sen. Horan stated the Legislative Advisory Committee will need to re-elect a new Chairperson and Pres Rose agreed. Pres Rose stated all of the Staff Senate Committees would need to meet and re-elect Chairpersons once the new volunteer lists are complete.

Pres Rose asked the membership to registrar to vote if they have not already and remember to vote because our votes does count and make a difference. Pres Rose also stated the Staff Senate will need to find a way to let our constituents know who their Representatives are locally and State wide. A suggestion was made to put it on the Staff Senate web site. Pres Rose stated he would like to see the Staff Senate get more involved in the Legislative process by casting our votes and talking to our political leaders, in events that directly affects the Staff at The U of M. 

Pres Rose stated the main goal of the Staff Senate is to keep an open line of communication with President Raines and our constituents. Pres Rose stated one way of keeping an open line of communication is by e-mail.

Pres Rose stated he would meet with the Secretary, Sen. Frazier, and get the new Staff Senate By-Laws corrected and make sure all the Staff Senators receive a copy.

Pres Rose stated the next Staff Senate meeting, August 21, 2003, will be one of most important to the Senate and wish all Senators would be able to attend.

Sen. Bowen stated if any Senators did not get her e-mail of the new Staff Senators for the 2003-2004 year please let her know.

Sen. Horan made a motion to adjourn the meeting, motion second, Senators passed the motion, meeting adjourned at 10:30a.m.

Next Meeting: August 21, 2003 at 9:00 a.m. in UC 404
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