THE UNIVERSITY OF MEMPHIS
STAFF SENATE MINUTES
JUNE 23, 2005
Senators present: Jeanette Ballentine, Mitch Barham, Scott Beck, Barbara Bekis, Paul Cade, Amanda Clarkson,
Ruby Copeland, Carolyn Featherstone, Caryl Ann Gray, Virginia Huss, Penny Istri, Patsy
Krech, Lorrean Lim, Barbara Marese, James Montague, Sheila Moses, Flo O’Connor, Melodie
Patterson, Ginny Reed, Melody Weldon, Faye Wilson, Martha Woods
Senators absent: Sharon Ammons, Karen Bradley, Brenda Butler, Becky Cameron, Shannon Diamond, C.E.
Mason, Nancy Massey, James McArthur, Bev McMillan, Benjamin Moore, Stephen Mosley,
Vicki Peters, Nancy Stewart
The meeting was called to order at 9:30 a.m. by President Huss. Senators were reminded
to sign in.
The minutes were voted on and approved.
EXECUTIVE COMMITTEE REPORTS:
IT Report - Scott Beck: No report
Membership Report - Shelia Moses: No report
Public Relations Report - Amanda Clarkson: Senator Clarkson gave a report on the
Staff Appreciation Day festivities and thanked everyone for their hard work in helping
to make it a success. President Huss in turn thanked Amanda for a good job and reminded
everyone that a tee shirt was purchased for all senators and if anyone had not picked
theirs up to please see her.
VP/Financial Report - Faye Wilson: Senator Wilson gave the financial report; $264.35 was spent on Tee shirts for all
the current senators to be worn on Staff Appreciation Day, plus $4,651.00 for food,
etc. The total spent for Staff Appreciation Day was $4, 915.35 leaving a balance on
hand of $4283.58. President Huss announced there would be a $300 TV forthcoming from
Presidents Report - President Huss: President Huss thanked everyone for serving on
committees this past year and announced that she has accepted a new position on campus
and will no longer be eligible to serve as President after this term. She will conduct
the July meeting to initiate the elections and step down from the Staff Senate at
that time. President Huss also stated that the carry forward for next year is $4,583.58;
therefore, the Staff Senate will have available money to spend in order to have a
functional Staff Senate office. Senators were encouraged to attend the First Friday
Forum each month at 1pm as the meetings are very informative. President Raines conducts
the meetings. President Huss stated that President Raines is very supportive and
invites open discussion on meeting topics.
Election: Senator Barham gave an update on the election progress. Assimilating the
clusters / mailing addresses were a challenge but all have been sent. The results
are in and the ones elected will be contacted to see if they will serve for the coming
year. Senator Barham was thanked for all the work in getting the clusters organized
and the feeling is that next year it will be a much easier process.
We now have a new permanent Staff Senate office space, Browning, room 114. Senator
Huss will get the keys and will arrange to get things moved. Executive Committee
members looked at the space and reported that it is newly renovated.
There was discussion about office furniture and supplies. Senator O’Connor volunteered
to see what surplus Physical Plant has. Needed are two desks, a table, some chairs
and another filing cabinet. There is a printer but no computer. There is no need
for a copier at this time. The cost is about $250 for systems furniture/cubicle set-up.
Since we have carry forward money, we should utilize the money to furnish the new
office. Senator Wilson will check to see what furniture is available from departments
that are redesigning, moving, etc. A sign is in the process of being made for the
new office and there will be no expense for this. Necessary supplies are paper, letter
head, envelopes, labels, general supplies and a phone. The motion was made and carried
to allot $1,000 for the new office needs. Senator Beck will work with Telecommunications
in getting phones installed, etc.
It was suggested during the discussion of carry forward money, that the Staff Senate
employ a student worker for a few hours a week for such tasks as retyping /updating
(per the By-Law Committee) the by-laws for next year and he/she could also help with
the elections. It was recommended that the discussion of hiring a student worker
be brought back to the table as soon as the election of new officers is completed.
Two new policy’s were discussed, Children on Campus policy and Staff Degree Incentive
Program. Child care is needed for after school care. President Huss stated that
a committee on campus has been formed and they are investigating this issue.
The question was asked about length of terms. The By-laws state that a person can
serve two, 2 year terms for a total of 4 years. After 4 years you must rotate off
for at least one year. If a senator is elected to serve for a one year term or fill a one year term for a
vacated seat, they will only be able to serve one two year term and will roll off
for one year. A senator should not serve 5 consecutive years under any condition.
All out-going and in-coming senators were requested to be present for the July meeting
and refreshments will be served.
The meeting was adjourned.
Faye Wilson, (in the absence of Carol Ann Gray)