The University of Memphis
Staff Senate Minutes for
Thursday June 15, 2006
Senators present: Johnson, Mary; Cantler, Edwin; Magueyal, Christina; George, Elise; Tolson, T.G.;
Carman, Gary; Taylor-Strowder, Ora; Colburn, Dorothy; Hawkins, Roy; Woemmel, Clay;
Bell, Karen; Prahalathan, Pat; Patey, Reneé, Fair, Angela; Laney, Carol; Wilson, Deborah;
Moses, Shelia; Muldrow, Vanessa; Lee, Bernadette; Turner, Debra; Cox, Thomas; Boyce,
Susan; Harbin, Bill; Turner, Gary; Hurley, Nancy; Wilson, Faye.
Senators Absent (Excused): Hawkins, Yolanda; Bekis, Barbara; Young-Taylor, Geraldine; Beacham, Melody; Cogdal,
Pam; Fitzgerald, Peggy; Harrison, April; Blake, Margo; Lim, Lorrean.
Senators Absent (Unexcused): Underwood, William; Dimond, Joellen; Bronson, Terrance; Claunch, Reba; O’Bryan, Kathryn;
Channell, Jessica; Walsh, Elaine; Ballard, Evell; Wheeler, Helen; Swinger, Sandra;
Brown, Annette; Hudson, Rika.
Minutes from the June 15, 2006 Meeting:
The meeting was brought to order. The new senators were congratulated for being elected
to the senate. The new senators were advised that they will be sworn in at the end
of the meeting. All senators were asked if they received a copy of the minutes from
May 18th. All of the senators stated that they had received the minutes. There were corrections
to the minutes. Under the “Election Committee Report” section, “he” was changed to
“she” in the first sentence. Under the “IT Administrative Advisory” section, there
was a sentence added. All changes were made and forwarded to Senator Turner. The motion
was made and seconded to approve the minutes pending the changes. The minutes were
Executive Committee Reports
President’s Report (Scott Beck): President Beck announced that starting in July, The University of Memphis will begin
Banner Web for Time. A memo was created and distributed to the employees addressing
submission of time for payment. Each employee must acknowledge that they understand
they will have to submit their own leave report electronically, or there will be a
delay in payment. Information pertaining to Web for Time may be viewed at the following
Web for time reporting is departmental, and would require a second approval.
Vice President’s Financial Report (Mary Johnson): We have a total of $1,437.33 in the Staff Senate account. The total cost for Staff
Appreciation Day was $6,150, the cost for the certificates acknowledging the out-going
senators was $59.28, and the cost for the new tape recorder was $28.98.
Secretary’s Report (Melodie Patterson): No report
Membership Report (Mitch Barham): No Report
Public Relations Report (Sandra Swinger): No report
Web Site/ IT Report (Debra Turner): The insignia from the Staff Senate pins has been removed from the Staff Senate web
page. The University of Memphis Marketing department stated that there could be an
issue with Copyright/brand violations, and therefore the image of the staff senate
pin with the old crest would need to be removed. There is a new pin with the current
crest available, but the insignia will remain off of the page until Marketing gives
the affirmative that the image may be posted.
Election Committee Report (Lorrean Lim): No report
Issues and Reviews (Barbara Bekis): No report
Legislative Advisory Committee (Peggy Fitzgerald): No Report
University Wide Committee Reports
Bookstore: No Report
Campus Safety and Security: No report
Facilities and Services: No Report
Fee Refunds & Appeals: No report
1st Year Experiences (Senator Turner): Senator Turner reported that Freshman Convocation will be held August 28, 2006 (first
day of classes), at 2:00 pm in the Rose Theatre. Arts and Sciences will be in charge
of the convocation. The committee believes that this will be the largest meeting with
approximate 1,200 freshmen in attendance
Food Services/Dining: No report
IT Administrative Advisory: No Report
Public Records & Forms: No Report
Space Planning: No report
Traffic & Parking: No report
Old Business: Presentation of Certificates to Old Senators and Sweating In of New
Senators: President Beck recognized the old senators that were rolling off for the 2005-2006
term. Following the presentation, President Beck wanted to recognize and swear in
the new senators, and elect the Executive Committee. The designation of volunteers
for the University Wide committees will be left for the July 20th meeting.
All of the senators were given a copy of the pledge as the new senators and the ones
that were remaining recited the Staff Senate Pledge. President Beck thanked all of
the senators for agreeing to take the position that was offered. He described the
duties of the senators, being that they are an advisory committee that is in close
contact with Dr. Raines and the rest of the University Staff.
New Business: election of New Officers for 2006-2007 Term: The new officers were elected for the 2006-2007 term. Prior to the nominations, each
position was described as to the duties of the executive members. The senators that
were nominated and elected for the 2006-2007 term were:
President - Nominated: Nancy Hurley (accepted); Sheila Moses (declined). Clay Woemmel (declined). There
was a motion to accept the nomination of Senator Hurley as Staff Senate President,
and she accepted. .
Vice-President –Nominated: Mary Johnson, who was the Vice-President for 2005-2006 term. The Vice president is
also the chair of the finance committee. There were no more nominations. A motion
to accept Senator Johnson as Vice President was made, seconded and approved.
Secretary: Senator Patterson informed the senate about the duties as secretary. The Secretary
basically takes the minutes for each Staff Senate meeting and reports them to the
senate. The Secretary also stays in contact with the president, and makes sure that
all changes are communicated to the staff. Susan Boyce was nominated, but declined.
Senator Faye Wilson was nominated and accepted. Senator Wilson accepted the position
after a motion was made to approve her as the new secretary.
Membership: Senator Barham discussed the position and requirements of the Membership Coordinator,
who is in charge off keeping a record of all of the senators who are currently on
staff. President Beck addressed the issues we had this year with attendance, mainly
due to many of the senators being involved with Banner/Spectrum training. At this
time, a motion to hold off all elections was tabled until the July meeting when all
of the other senators were present.
There were no further reports. The meeting was adjourned.
Melodie V. Patterson
Staff Senate Secretary