Absent: Kenneth Clark
Excused: Glenda Barton, Charlie Black, Dianne Cooper, Clyde Corley, John Farrell,
Ronnie Logan, David Medlock, Flo O'Connor
Minutes respectfully submitted by Harry Flowers
- The meeting was called to order.
- President Rawlins addressed the Senate about the budget. He gave us the same presentation
he just gave to the Shelby County delegation of the state legislature, and then answered
The University of Memphis will have about a $4 million budget cut in FY97-98, assuming
we get the requested increases in student fees. There will be an across-the-board
cut in state appropriations of 4.28% for higher education, which translates to about
3% of our total budget. This is despite the fact that it's been a "good year" for
state revenues: the state has to spend an additional $100 million for K-12 by court
order next year, and problems with TennCare and the prison system have also been costly.
Proposed ways of addressing the budget cuts are:
On fund raising (scale of 1-10), President Rawlins gives us a "4". He is working to
address this, but it wouldn't solve our problems even if we were at a "10". We only
get the earnings from private sector gifts, so $1 million only gives us about $50
thousand to spend annually. There is no more matching funding for additional chairs
of excellence, so it's much harder to sell businesses on providing them at twice what
someone else had to pay.
- Reduce instructional equipment
- Outsource the motor pool
- Reduce Remedial & Development Department (absorb courses by departments)
- Eliminate Chucalissa Museum (we may get funding to provide continued support)
- Reduce public services and outreach
- Reduce scholarships
- Eliminate/defer 80-100 positions (up to 1/3 faculty); most by holding vacant positions
- Reduce up to 200 course sections
- Defer building maintenance
- Reduce student services
Although most employees won't be directly affected, we all need to pull together.
The University will provide as much advance notice and help as it can for employees
who may be laid off. A package deal for faculty employees dealing with early retirement
or a migration to part time is being worked on; there is not as much latitude allowed
by the state in regard to non-faculty employees.
- Danny Felker addressed the Senate about mail services and answered questions.
Mail Services currently consists of 9 employees. They hope to hire a manager soon,
making a total of 10. Ten years ago, they had 16 employees and half the mail volume.
Intra-campus mail addressing will be changing this fall. The mail stop will be the
4-digit suffix on the ZIP+4 code. In cases where the same 4-digit code is assigned
for two people, an alpha suffix will be assigned to distinguish them for intra-campus
Bulk mail problems were discussed. You should call Mail Services in advance for any
large bulk mailings, so that there will be sufficient funds in our account to cover
the mailing. Training for proper sorting and paperwork for bulk mail is available
from the post office on Monday mornings at 8:30AM; you need to reserve a place ahead
Mail Services is hoping to purchase a used paper folder/envelope stuffer to increase
their ability to process large mailings. Such mailings should always be coordinated
with Mail Services well in advance. Priority is given to payroll and first class mailings
- Roll was called.
- The minutes for the February meeting were approved as written.
- Committee reports:
- Finance Committee:
- We have $2823.08 remaining in our budget.
- Election Committee:
- We'll be spending much of the above on the upcoming elections. Nomination ballots
will be mailed out before the next meeting. President Lippy remarked that he'd like
to install the new senators at the June meeting.
- Issues/Review Committee:
- No report.
- Ad-Hoc Bylaws Committee:
- Nothing to report.
- HR Sub-committee:
- Because of time restrictions (the meeting was already over the usual hour), 2 of the
4 issues addressed by the sub-committee were presented.
- The 7% (for 1 level promotion) and 10% (for 2 levels promotion) or starting (whichever
is greater) salary increase caps for existing employees was addressed with Charlotte
Knowles. (Outside employees may negotiate for any salary within the range.) She indicated
that Mercer has been asked to look at this policy and Human Resources hopes that this
policy will be changed after the Mercer Study is completed to also allow current employees
to negotiate a salary within the salary range.
- Concern was expressed about the Tennessee Consolidated Retirement System (TCRS) in
the face of state cutbacks. Harriet Montgomery, Employee Benefits Manager, responded
that funds cannot be taken from TCRS for other use by the state. There are reserve
requirements and an actuarial valuation must be performed every two years. TCRS continues
to be a fiscally responsible and sound retirement system.
- Standing Committee Reports:
- Old Business:
- A letter is being sent from Senate President Lippy to President Rawlins to start changes
for staff dependant enrollment for the campus school. Currently, only faculty and
maintenance workers are given preference, and other staff requests require approval.
None of the parties involved had any reservations about changing the policy to include
- Human Resources hopes to begin implementation of Mercer Study findings next fiscal
year (starting in July).
- A tentative schedule for the Spring Expo was made available. Any group wishing to
have an information table at the Expo should contact Bill Murray at 4585. (The Expo
will be held Friday and Saturday, April 18th & 19th.)
- New Business: None.
- President's Remarks: None.
- The meeting was adjourned. The next meeting is scheduled for April 17, 1997.