THE UNIVERSITY OF MEMPHIS
STAFF SENATE MINUTES
MARCH 17, 2005
Senators present: Jeanett Ballentine, Mitch Barham, Scott Beck, Barbara Bekis, Ruby Copeland, Carolyn
Featherstone, Caryl Ann Gray, Virginia Huss, Penni Istre, Patsy Krech, Barbara Marese,
C.E. Mason, Nancy Massey, James McArthur, James Montague, Benjamin Moore, Flo O’Connor,
Melodie Patterson, Ginny Reed, Faye Wilson
Senators absent: Sharon Ammons, Karen Bradley, Brenda Butler, Paul Cade, Becky Cameron, Amanda Clarkson,
Shannon Diamond, Lorrean Lim, Bev McMillan, Stephen Mosley, Sheila Moses, Vicki Peters,
Nancy Stewart, Melody Weldon, Martha Woods
The meeting was called to order at 9:30 a.m. by President Huss. She introduced our
guest speaker, Mr. Patrick Perry, Associate Director Financial Aid – Scholarships
and National Student Exchange.
Mr. Perry did a Power Point presentation on the lottery scholarships and other student
aid and assistance. The Hope (lottery) scholarship requirements the first year were
ACT 19 or 3.0 high school GPA. This coming Fall the requirements will be SAT 980,
ACT 21 or 3.0 GPA. There are a lot of changes and the rules change every year. It
is encouraged that all students, parents, faculty and staff find out this information
to keep themselves informed, as what you hear from others may or may not be true.
There is a web page and phone number for information.
The web page is: www.tnscholardollars.org Phone number: 1-800-342-1663
The students apply for this scholarship by filing for the FAFSA. The earlier the better
as they need to be processed by May 1st with an April admit. Lottery ticket sales will have an impact on the scholarships
and right now they are steady. There has been an increase in all scholarship programs
for student assistance including the HOPE. Home schooled and GED students have a
The HOPE scholarship is for $3,000 a year guaranteed. In addition if they have an
ACT 29 and 3.75 GPA an additional $1,000 can be added. The maximum for a Hope scholarship
is $4,000. If the student has an ACT 18 and GPA 2.75 with family income of $33,000
or less they can be awarded $2,000. The student must be a Tennessee resident one year
prior to May 1st and enrolling in the Fall following graduation. After 24 hours attempted it is necessary
to have a GPA of 2.75 or above. After 48, 72, and 96 hours and 5th year student a cumulative 3.0 GPA is needed. Appeals are made through the Scholarship
Office. Applicants for the HOPE have increased from 1,500 last year to 2,000 this
year. It is stressed that students know and understand all rules governing the HOPE
scholarships. These rules are strictly followed by the state. Minority applicants
have doubled due to the “or” statement in the ACT or GPA. All departments should develop an educational plan to help the students.
Questions were answered: If a student did not graduate but received the GED he can
still receive the HOPE if the TSAC timeline is followed. If you went to a school out-of-state
and come back to an in-state school you can still qualify if all guidelines are followed.
All students must be fulltime status unless they have permission. Other scholarships
can be utilized such as the Pell grant plus the HOPE. The student receives the money
from the state. If appealed due to the loss of his/her scholarship, there is no automatic
awarding of the scholarship. There must be a documented reason in an appeal and the
review panel is sympathetic. This money does not increase the budget but it does have
an impact on the budget.
Mr. Perry was thanked for a very informative presentation.
The Senate meeting continued with President Huss asking for approval of the minutes.
After discussion on who received the minutes they were approved as written.
EXECUTIVE COMMITTEE REPORTS
IT Report (Scott Beck): No Report at this time
Membership Report (Shelia Moses): It was reported that Senator Moses is updating the senator list and through contacting
certain senators has found that several have left employment at the University and
two resigned from the Senate. She is also working on getting an updated employee list
from Human Resources for the election.
Public Relations Report (Amanda Clarkson): Senator Clarkson was not present for a report.
Secretary (Caryl Ann Gray): Senator Gray stated again the importance of letting her know if you have not received
the minutes. Also to let her or the President know if you are unable to be present
for the meeting. A new procedure for Roll Call has been developed. A sign-in sheet
will be on the table by the name plates. If you know of a senator that has no interest
of working with or staying in the Senate, encourage them to resign. There are a lot
of vacancies in the senate.
For documentation only: Lee Dimond and Diana Humphrey resigned
Harry Bungard, Ashley Cates, and William Jason are no longer employed
It was asked if anyone knew the status of David Doyle, Samuel Hurst, Mary Lanier,
and Susan Acerra
Vice President/Treasurer (Faye Wilson): Senator Wilson reported that there were no expenditures for the month leaving a balance
President Report (Virginia Huss): President Huss reported on the Budget Review meeting that she attended. The Deans
reported on their accomplishments. They also presented their department/college budget
status and how the 5% cut will affect them. All departments were encouraged to spend
their available funds wisely and in a timely manner.
Election: Senator Barham gave a short detailed report on the progress of preparation for the
Election and the importance of people to be willing to work. It will take a lot of
work and help.
Space Planning: The University committee was attended by Senator Beck for Senator Stewart. Discussion
on the renovation of the University Center and the moving of employees will probably
take place by the end of summer. It is expected to be a 2-3 year renovation process.
It was reported that in the Mail Services building across the tracks on Southern it
is planned to have a substation for Campus Police in conjunction with Memphis Police
Department. The Captain of the MPD Reserves and recruits will be working from the
office there. Squad cars will be present and no police activity will be brought in.
It is hoped that this will help deter crime in the Southern parking lot.
Questions/answers: How is the Staff Senate budget affected by the carry forwards?
Our budget is different but we have the expense of Staff Appreciation Day to still
be paid for. President Huss reported that we need a bigger office, furniture, computer,
phone, etc. These are expected expenses in the future. The Senate cannot work comfortably
with the space that has been provided. The President’s Office is the source of our
budget. Was there mention of pay raises at the budget meetings? The state has not
approved a budget so there is nothing to base pay raises on.
The meeting was adjourned.
Caryl Ann Gray, Secretary