Absent: Kenneth Clark, Ronnie Logan, Mike Rhodes, Vernon Spence
Excused: Charlie Black, John Farrell, Verlinda Franklin, Lannelle Gay, Linda Hall,
Russell Hunt, Kathy Kolby, David Medlock, Pat Melton, Janice Morganfield, Tommie Polk,
Cornelius Stump, Patricia Taylor, Marty White, Gloria Wyatt
Minutes respectfully submitted by Harry Flowers
- The meeting was called to order.
- Dr. Jim Penrod, V. P. of Information Systems (IS) and Chief Information Officer, presented
an Information Technology (IT) update. He spoke about the expectations for IS and
the changes in the organization needed to meet them.
Dr. Penrod showed a comparison graph of IT infrastructure and employee full-time equivalents
(FTE) from 1995 projected through 2000. The graph showed a fairly steady decrease
in employees, while increasing all the infrastructure categories through 1998, and
most of them continuing to increase through the year 2000. The future FTE decreases
will be in the administrative services area.
He also spoke of vendor partnering, as was done with Systems & Computer Technology
Corporation (SCT) for administrative services. He's hoping to partner with another
company for telecommunications services.
- Roll was called.
- The minutes for the April meeting were approved as amended.
- Committee reports:
- Finance Committee:
- Our budget has been charged for the nominations.
- Election Committee:
- We're still contacting nominees about their willingness to be placed on the ballot
and serve as senators if elected. We hope to have the ballots out by the end of next
week. We still hope to install new senators at the next meeting, but it will be close.
Human Resources has been investigating problems with the information we were given.
It appears that some people above E08 were erroneously included. However, the job
classifications appear to be correct. The classifications are just Equal Employment
Opportunity (EEO) reporting categories, and do not imply anything about exempt (salaried),
non- exempt (hourly), or employee benefits. Using them was merely a convenient way
of attempting to obtain a good and fair representation of employees within a division.
- Issues/Review Committee:
- The issue of one employee wishing to transfer sick leave to another without going
through the sick leave bank was mentioned. It will be referred to the HR Sub-committee
for further investigation.
- Ad-Hoc Bylaws Committee:
- The committee will get going again after the current elections.
- HR Sub-committee:
- The sub-committee is working with Human Resources on the upper-level administrative
vs. other staff employee questions mentioned in the April minutes.
- Standing Committee Reports:
- Public Records and Forms Committee
Operation Roundfile for 1997 will be held in June. Everyone should be receiving more
information about it soon.
The contract with Dixie Recycling is being canceled. The University will be taking
over the service at its present level with hopes of expanding the program. More information
will be forthcoming as it progresses.
- Old Business: The letter addressing the disparity of annual leave between staff exempt
and non-exempt employees was discussed. It was decided to amend the letter to remove
the recommendation for the 20-year to 15-year change for non-exempt employees in favor
of asking for a generally more equitable policy for President Rawlins to take up with
- New Business:
- President's Remarks: None.
- The meeting was adjourned. The next meeting is scheduled for June 19, 1997.