Present: Jack Acor, Sally Andrews, Cathy Awsumb, Regina Ayers, Jennifer Baker, Susie Barnett,
Ruthie Bassford, Sharon Bumpus, Gary Carman, Pam Cash, Kathy Cook, Sherry Crone, Marie
Dockter, Senese Duhart, Laura Edwards, Lorene Flowers, Rick Forrester, Brenda Fuller,
Diana Humphrey, Virginia Huss, Richard Jones, Jennifer Joyner, Barbara Marese, Amy
Martin, Jann Mayes, Larry Mayes, Becky McCoy, Beverly McMillan, John Melton, James
Montague, Jane Orcholski, Edward Orio, Ricky Paine, Cathy Philpot, Chris Powless,
Jim Selbe, Patty Short, James Singleton, Vanessa Smith, Michelle Stout, Marcia Taylor,
Teresa Weaver, Maurice Williams, Faye Wilson
Absent: John Farrell, Rosemary Frix, Mark Green, Mary Harris, Ronald MacDonald, Janice Morganfield
Excused: Kathy Cook
1. Meeting was called to order at 9:32 AM.
2. Roll called.
3. Amendment to September minutes to move Pam Cash to present and Senese Duhart to
Minutes amended and approved for September 21, 2000 meeting.
4. Guest Speaker – Joann Keyton, Faculty Ombudsperson for the University of Memphis
Dr. Keyton spoke to inform the Staff Senate what her office does. She handles complaints
by faculty, students, staff concerning faculty issues. She emphasized to still contact
her even if it is not a faculty and she will try to help. Dr. Keyton said all matters
are confidential and remain anonymous; she reports to Dr. Legg but only to address
patterns not individual cases. Her position can act as a mediator when needed or a
facilitator for a department when a problem arises that involves everyone.
She currently serves as a faculty member in the department of Communication but that
will change of Spring. She is located in 154B, Administration Building. This is another
mechanism on campus to be heard and depending upon the success of this program, there
is a possibility it may be expanded to cover all members of the University.
5. Diane Hale was unable to attend the meeting. Hope to reschedule her visit before
the end of theyear.
6. Committee Reports
7. Standing Committees:
Jim Selbe reported the budget for the Staff Senate was $4330 with $2036 carry forward
that we were able to keep. The student assistance is $670 which gives us $7036. There
was a balance after expenditures as of October 3rd
of $6355.70. The only outstanding invoices are $102 related to Staff Appreciation
Day leaving a balance of $6253 as of October 19th
Election: No Report
Issues & Review: Regina Ayers stated the committee met and will be looking into 1) possibly increase
annual leave at the 15 year mark instead of the gap between 10 and 20 years; 2) Doing
away with the 50 cent fee for cashing checks; 3) the amount of life insurance employees
can get on their spouse is greatly reduced compared to employee coverage amounts and
4) encouraging constituents to notify the Issues Committee with any requests or issues.
The members are Cathy Philpot, Gary Carmen, Becky McCoy, Marcia Taylor and Regina
Facilities & Services – Gary Carman – Met on 9/28 with Mr. Hellums. There was a list of
8. New Business – Discussion on the Staff Senate Bylaws. A proposed change was discussed to the bylaws
of whether or not to allow a Senator getting promoted to another area or transferring
permanently out of the elected division, should be allowed to remain on the Staff
Senate representing their original constituents for the remainder of the term. There
were some who felt this was not appropriate and that a Senator’s interests have changed
if they move to another area and they should not be allowed to continue to represent
the previous area. Eventually a question was called as to whether or not we should
vote or continue discussion. It was voted to continue discussion. It was decided to
send this to the bylaw committee and let them address this issue. The motion was seconded
and approved. It was moved to hold on the other proposed change and let the by-law
committee consider both changes before voting on any new changes.
projects that were marked confidential. They will be fixing existing air conditioning
problems. There was discussion about sign colors and sign locations for the new Theater.
Noel Schwartz is gathering information about buildings on campus such as what they
are called, the nicknames for them, how are they listed in SIS. There will be a Physical
Plant dedication coming up for Mr. Herzog who was the Director of Maintenance and
left in 1978. The Bookstore is also now under construction.
Traffic and Parking – Michelle Stout – meeting cancelled. Will report next month.
IT Planning and Policy Council – Michelle Stout – TBR wants the Regents degree operational by Fall 2001. It will
be a Bachelor of Professional Studies and follows the University College model. Sixty
hours of general education can be obtained from any University but last 60 must come
from the six TBR institutions. There are grants for faculty for developing online
courses. The grants are for $5,000. IBM will be leasing computers for home use soon.
They will run from $25 to $60 a month for three years, at the end of the lease, you
will be able to buy back the computer for $1.00. This will include desktops and laptops,
will include an internet card and internet access. They do not believe TBR will ask
for the option to be put up for bid. Hope to be approved in Spring. This is for personal
use only. Also trying to get everyone to convert to Postoffice. Want all faculty and
staff to convert by the end of the fall semester. Maurice Williams asked Michelle
to check into the price of computers with the University discount compared to the
price with the lease program.
IT Administrative Advisory Committee – Marie Dockter – Working on Web for Employees. There will be some changes employees
will be able to make to their personal information but most will still have to go
through human resources. It looks fairly limited but you will be able to view your
information online. Also a demo on wireless communication. The demo sites for this
will be Residence Hall and the Administration Building.
Space Planning – Marie Dockter – Changes between Urban Affairs and Public Policy. Moved into McCord
Hall, left spaces in Clement.
Safety – James Singleton – Meeting scheduled for 10/31.
Bookstore Committee – Cathy Philpot talked with Steve who did not know there was a committee. Will be
checking with Danny Felker to try to get this committee going again. Someone asked
if we are still with Barnes and Noble. There is no contract in place. The last time
a contract came up, the decision was made based on the return dollars to the University,
next time service and quality will also be a consideration.
Food Services and Dining Committee – Regenia Ayers – Concern over the rate of speed of cars in the new parking garage.
Public Records – Jane Orcholski – no report
Fee Refunds and Appeals – Beverly McMillan – no report
UPDATE Meeting – Cathy Philpot – This is not about the Update newsletter, this is a meeting to give
updates to the President. The Rose Theater will not open until January. The Sound
System bids have come in within the money so the contract should be awarded shortly.
There is an electrical problem with lighting and computers. The Post Office in Jones
Hall will be moving to the University Center. They will take a corner of the game
room and install post office boxes in the hallway. The resident boxes will also be
moved there and a $20 fee (possibly per semester) is being proposed. There will be
more personnel in the Post Office and they will have three windows instead of two.
There were over 1000 late fee payments of $100. Cathy encouraged departments to talk
with students about getting in before the late registration date. Campaign 2000 raised
Public Relations Committee – Chris Powless – Gathering information to give to new employees at New Staff Orientation.
Maurice Williams does talk at the Orientation about the Staff Senate and encourages
involvement but does not have any handouts yet.
Dr. Wasileski is still expected to speak to the Staff Senate in November.
Possible dates for the Staff Senate reception are November 28th, 29th or 30th.
9. President’s Remarks – Maurice Williams spoke with Chancellor Charles Manning and a meeting has been set
for October 31st with the executive council of the Staff, Student and Faculty Senates. The discussion
will focus on the process that was used to narrow down the candidates for the President’s
position. The Staff Senate Executive Council asked that anyone with questions about
the process or for Chancellor Manning, please email those to a member of the Executive
Council and they will be sure to get answers to those questions. The reason that initiated
the meeting was the Faculty Senate was very concerned with the pool of candidates
that were chosen. Maurice would like for TBR to understand that the faculty, staff
and students are The University of Memphis and our concerns must carry weight with
any decision to be made.
All three Executive Council Presidents (Staff, Student and Faculty) will be attending
the Annual Legislative Retreat.
Some issues will be the retirement age of police officers. For municipal officers,
the retirement age is 25 years of service. The bill on the floor is to move campus
officers to this level. Also Drop Plan retirement will be discussed. Maurice did not
wish to expound on this until after the retreat but stated it is an optional plan
where an employee could decide to switch during the last three years of service to
a higher yielding interest into a special account and it would save the state about
6%. From Maurice talking with others that have this option, they experienced an extra
10% revenue during the last three years using this plan.
The Staff Senate Office will be wired for a computer and a split line phone so one
can be at the desk and one at the terminal. The Staff Senate has been given a Pentium
II computer, printer and a workstation for the office.
12. Meeting was adjourned at 11:10a.m.
Next scheduled meeting: November 16, 2000
Recorded by Jennifer Joyner, firstname.lastname@example.org