What is Student Event Allocation?
The Student Event Allocation (SEA) is an opportunity for Registered Student Organizations to submit proposals for events and programs such as speakers, lectures, dance performances, etc. Proposals are submitted on TigerZone using the timeline below.
The Involvement Ambassadors score each proposal based on a rubric and decide if the organization should receive monetary allocation for their programs, as well as the amount of money, based on the program proposal.
In order for an event to be applicable for SEA funding it must meet the following criteria:
- The event must be free to attend for all U of M students.
- The event must be open to all U of M students
- The event cannot be a fundraiser.
Applying for Events
All funding will be requested on TigerZone using the Finance tab on the Organizations page. Funding shall be requested using the following timelines
Level 3
- One semester before the event
- Evaluated and voted on by Involvement Ambassadors against all other level three events
- Funding letters will be sent at the end of the semester prior to the event taking place
Level 2
- Six weeks before the event
- Evaluated and voted on by Involvement Ambassadors at the next Involvement Ambassadors Meeting
- Funding letters sent out once funding is voted on by the Involvement Ambassadors
Level 1
- Four weeks before the event
- Evaluated and voted on by the Involvement Ambassadors digitally
- Funding letters sent out once funding is voted on by the Involvement Ambassadors
What level is my event?
How will students know what level their event falls into? Using the chart below, student organizations will decided their event level. The event level will be determined based off of any of the criteria in the HIGHEST Level. For example, if an event is bringing in an outside speaker for $800. The highest level the event would fall into would be Level 3 since they are bringing in outside talent.
Level 3
- Any event above $3,000
- Contract or Signature required
- Brings in outside talent
- Food exemption form needed
- Travel Fees
- Lodging Fees
- Has a talent rider requirement
Level 2
- Any event less than $3,000
- Does not require a contract or signature
- Does not require food exemption form
- No travel or lodging fees needed
- No talent rider requirements
- Can purchase supplies
- Food and refresments must be from Chartwells
Level 1
- Less than $1,000
- Does not require food exemption form
- No travel or lodging fees needed
- No talent rider requirements
- Can purchase supplies
- Food and refresments must be from Chartwells
Why the change?
The purpose of this change is to provide more continued support to student organizations through a new Student Event Allocation model. This model requires less events to be planned the semester in advance, while still providing appropriate time for all contracts, purchase requests, and orders to be made. This model breaks the Student Event Allocation Process into 3 levels. Each level has an increased amount of care, attention, and steps needed to provide adequate support and funding. The three levels will be outlined below.
For more information or questions please contact Javia Burton, jzburton@memphis.edu