X

Travel Rate Schedule

Important Notice: In our efforts to continue to take all reasonable precautions to reduce the impacts of COVID-19, the University is suspending all travel, domestic and international, for as long as local, state and federal social distancing guidelines are in place. University personnel who had previously approved travel planned should work with their supervisors and the Controller’s office regarding the details of cancellation and related financial questions. Any request for an exception will need to be reviewed and approved at the senior leadership level.

Transportation

Type of Transportation Expense

Reimbursement Rate

Receipt Required?

Personally-Owned Automobiles
$0.47 per mile
No
Courtesy Cars
$0.40 per mile
No
Other Transportation
Rental Cars
Actual cost
Yes
Parking Fees
Actual cost
Yes
Taxi/Limousine/Metrorail/Subway Fares
Actual cost
Yes
Tolls & Ferries
Actual cost
Yes

 

Lodging

Type of Lodging Expense

Reimbursement Rate

Receipt Required?

Standard Domestic Lodging

All locations (except Alaska & Hawaii) listed in CONUS

CONUS Rates
+ tax

Yes

Alaska & Hawaii listed in OCONUS

OCONUS Rates
+ tax

Yes

Standard International Lodging

All locations listed in USDS

USDS Rates
+ tax

Yes

Rate Exceeds Standard - Conference Hotel Rate (Documentation must note the conference dates, designated hotel(s), and negotiated rates)

Actual Cost

Yes

 

Meals and Incidentals

Type of Expense
Reimbursement Rate
Receipt Required?
Domestic
All Locations (except Alaska & Hawaii) Listed in CONUS – Days of Departure & Return CONUS Rates
+ tax
(75% of daily rate)
No
All Locations (except Alaska & Hawaii) Listed in CONUS – Full Day

CONUS Rates
+ tax

No
Alaska & Hawaii Listed in OCONUS - Days of Departure & Return

OCONUS Rates
+ tax
(75% of daily rate)

No
Alaska & Hawaii Listed in OCONUS – Full Day

OCONUS Rates
+ tax

No
Locations Not Listed in CONUS/OCONUS - Days of Departure & Return

Use the closest Metropolitan Area

(75% of daily rate)

No
Locations Not Listed in CONUS/OCONUS - Full Day

Use the closest Metropolitan Area

No
International
Locations Listed in USDS - Days of Departure & Return USDS Rates
+ tax
(75% of daily rate)
No
Locations Listed in USDS – Full Day USDS Rates
+ tax
No
Locations not Listed in USDS – Days of Departure & Return

Use the closest Metropolitan Area

(75% of daily rate)

No
Locations not Listed in USDS – Full Day

Use the closest Metropolitan Area

No

 

Miscellaneous

Type of Expense

Reimbursement Rate

Receipt Required?

Personal Expenses No reimbursement (Included in Meals & Incidentals rate) N/A
Telephone/Fax & Internet/Wi-Fi (Official Business) Actual cost Yes
Registration Actual cost Yes
Handling (Equipment/Promotional Material) $20.00 per hotel Yes

  

University President & Board of Trustees

Location Reimbursement Rate
  Lodging Per Diem

Level I Locations: Davidson County

$243.00 per day + tax

$61.00 Full Day

$45.75
Departure /Return Day

(75% of daily rate)

Level II Locations:

Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)


$148.00 per day + tax

$59.00 Full Day

$41.25
Departure /Return Day

(75% of daily rate)

Level III Locations:

All other counties and cities not listed above.


$116.00 per day + tax

 

$55.00 Full Day

$41.25
Departure /Return Day

(75% of daily rate)