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COVID-19 Updates from UofM

Campus Communication

June 26 - City of Memphis Ordinance and Face Coverings on Campus

Dear Campus Community:

As you are likely aware, late yesterday Mayor Strickland signed a City Ordinance (read full document) requiring face coverings to be worn in public areas. We currently have approximately 25% of faculty and staff on our campus, as has been the case for much of the past three months. We require face coverings to be worn by all on our campus in public areas, a requirement that was in place prior to the recent ordinance. The science on this issue is clear; use of a mask is the single most effective way to limit the spread of COVID-19 in public areas, but only if we all cooperate. As signage around campus emphasizes, it is critical for us to embrace this practice in order to take care of one another and our campus community. Please be sure to follow this requirement on a daily basis. Let’s work together to protect the health of all in our community.

-Dr. M. David Rudd, President, University of Memphis


 

June 23 - Fall Initiatives

Our commitment to access and affordability is a priority for the University of Memphis. We recognize that for many of our students, cost is the primary barrier to retention and degree completion. This has never been more important than during these times as students face the additional challenge of coping with the impacts of COVID-19.
 
The UofM is pleased to share additional steps we have taken to make education accessible and affordable for AY20-21:

  • No Increase in Tuition and Fees for AY20-21
    • The University of Memphis will not be increasing tuition and fees for AY20-21. As a reminder, the University leads the state of TN in keeping tuition and fees as low as possible. This will be the fourth time in seven years the UofM has not increased tuition and fees, with the lowest average increase in TN over the past seven years at 1.5%.
       
  • Tuition Cap for UofM Global Credit Hours for Tennessee Residents
    • Beginning Fall 2020, tuition is capped at 12 credit hours for Tennessee residents enrolled in UofM Global courses at the undergraduate level and 10 credit hours at the graduate level. That is, all credit hours over 12 for undergraduate and 10 for graduate Tennessee resident students, respectively, are free of charge.
       
  • Online Fee Grants/Scholarships
    • Students enrolled in online courses including UofM Global courses will receive a scholarship of $25 per credit hour to offset the online fee of $50 per credit hour. This effectively translates into a 50% reduction in the online fee for AY20-21.

As a reminder, below is a summary of enhancements that were put in place during the previous academic year, including:

  • Guaranteed tuition plan
  • On-ground tuition cap for Tennessee residents for undergraduates who take more than 12 hours, additional credits are free for graduate students who take more than 10 hours, additional credits are free for traditional on-ground courses; the cap resulted in almost $18M in free credits this past academic year.
  • Establishment of uniform tuition rates for online and on-campus courses
  • Simplification of the student fee structure to reduce and then eliminate the online course fee over a three year period, and movement to a standard per-credit-hour structure applicable to all courses
  • Adjusting rates for non-resident and international students to enhance our enrollment
    Implementation of a new non-resident (out-of-state) tuition rate for the Law School


Access and affordability will continue to be a priority for the UofM, coupled with a commitment to high quality academic offerings and investment in the research infrastructure and activities to achieve and sustain Carnegie I status.


June 17 - On-Campus Housing Updates

The University of Memphis is planning for a regular full occupancy fall opening of our housing facilities with limited exceptions and appropriate health measures. Our day-to-day operations will follow CDC guidelines, local health authority recommendations, all other appropriate safety measures and the TN Pledge for Higher Education. Additionally, we will have testing, symptom monitoring, contact tracing and quarantine protocols in place for our residents. Procedural details on the fall move in will be shared in the coming weeks via our website, memphis.edu/reslife, and sent directly to your University email.
 
If you have already applied for housing, please make sure all of your application information (i.e. room preferences, roommate requests, etc.) is still accurate and current on the housing portal. If you have not already applied, we encourage you to make living on-campus part of your UofM experience. Our housing portal is open to apply for on-campus housing.
 
To review/update your application or apply for housing:

  1. Log in to the MyMemphis dashboard and then click the ‘Student’ tab.
  2. Go to the Housing and Residence Life section and click on the ‘Housing Application Portal’ link > then select “Housing Application.”
  3. Select the appropriate term “Fall 2020 - Spring 2021" and "Regular Student Housing" then follow the steps through the portal.

 
To stay informed and be a part of the Tigers Live Here experience, please follow @UofMResLife on Instagram, Twitter, Facebook, Snapchat and Pinterest. Our department is available to answer any questions via email at housing@memphis.edu, phone at 901.678.2295 or through Welcome Home Wednesdays Live Q&A Zoom Sessions throughout the month of June.
 
We look forward to welcoming our students back to campus in a few short weeks.


June 8 - COVID-19 Testing on Campus

Dear Campus Community,

As you know, the University has begun the gradual return of some faculty and staff to campus. During Phase I of our return to campus plan, approximately 25% of our workforce will be allowed to return to campus with the understanding they will follow recommendations regarding social distancing, use of protective gear and symptom monitoring. The health and safety of our faculty, staff and students will remain at the forefront throughout the various phases of our return to campus.

The University is pleased to announce that we are again collaborating with Kroger to offer free of charge COVID-19 testing at the University of Memphis Holiday Inn parking lot at 3700 Central Ave. on June 10, 11 and 12 from NOON-5 p.m. We encourage our faculty, staff and students to take advantage of this resource by scheduling a testing time at the following link: krogerhealth.com/covidtesting. When you arrive for your test time, you must have a picture ID, such as a driver’s license, ready to verify patient information. As a reminder, we are asking all employees, students and visitors to follow safety guidelines to include wearing face masks in all indoor and outdoor University public spaces and physical distancing of at least six feet between individuals.

Anyone who has been diagnosed with the coronavirus, potentially been exposed to someone with the coronavirus and/or who displays symptoms of the coronavirus should contact his/her healthcare provider immediately and follow their medical advice. Symptom monitoring guidance is available at the following: cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Any University employee experiencing symptoms or who believes they were exposed to COVID-19 should contact their supervisor and the appropriate HR Business Partner who will be able to advise them of their next steps as it relates to contract tracing, any alternative work arrangements, leave and FMLA benefits including Emergency Paid Sick Leave. HR Business Partners can be reached via email at hrbusinesspartners@memphis.edu or via phone Monday through Friday from 8:00 a.m.-4:30 p.m. at 901.678.3573.

Students should follow the same steps and notify the Student Health Center by visiting My Patient Portal to schedule a virtual appointment or call 901.443.1397 or 901.443.6438 between 9 a.m.-4:30p.m., Monday through Friday.

Please be reminded that the University’s COVID-19 webpage is constantly being updated with relevant information including materials related to our return to campus: memphis.edu/coronavirusupdates/.


June 5 - Fall 2020 Academic Calendar Adjustments

In accordance with the best available health guidance and in an effort to protect the safety of our students, faculty and staff, the University of Memphis will begin classes one week earlier than previously planned so that all classes and final exams can be completed prior to the Thanksgiving holidays. All classes will begin on Monday, August 17, and end on Tuesday, November 24. The last day of regular classes will be Tuesday, November 17, with five days for final exams. We will not be taking a fall break this semester, but will observe the Labor Day holiday. Announcements about additional measures will be forthcoming as the University’s preparedness work groups finalize and present their recommendations to the administration for approval and implementation this fall.

Please be reminded that the University’s COVID-19 webpage is constantly being updated with important information including materials relevant to our return to campus: memphis.edu/coronavirusupdates.


May 28 - Return to Campus Update

Dear Students, Faculty and Staff:

As you are aware, we have a steering committee and multiple groups actively working on plans for our return to campus in the fall. In addition, there has been considerable guidance offered at the state and federal levels. Most recently, the State of Tennessee produced the Tennessee Pledge for Higher Education, “a plan to help Tennesseans get back to work in a safe environment, restore their livelihoods and reboot our state’s economy.” A copy of the plan is available at the following link: tn.gov/governor/covid-19/economic-recovery/higher-education-guidelines.html. Both the State of Tennessee and the City of Memphis have moved forward with phased reopening plans. Each step we take is consistent with the best health guidance available, along with state and local plans. We have expanded our COVID-19 webpage, to include materials relevant to our return to campus: memphis.edu/coronavirusupdates.

Consistent with the State and City of Memphis, we are moving forward with a multi-phase approach. Phase I will begin effective June 3, with approximately 25% of our staff returning to campus. We already have close to that number on campus right now, as has been the case for the entirety of the past two months. It is also important to be aware that we continue to house a limited number of students on our campus (i.e. those with no other available housing options). Our safety protocols have proven effective throughout this period. Phase I will also include a return of additional staff to support various aspects of University operations, the voluntary return of some faculty conducting research and related activities, along with the return of a limited number of our student-athletes, coaches and athletic staff. Details of the plan for our Department of Athletics is available at the following link: gotigersgo.com/news/2020/5/27/general-memphis-athletics-announces-plans-for-return-to-campus.aspx.

Please remember that during this first phase: 

  • The majority of staff will continue to work remotely unless required to be on campus at the explicit request of their supervisor.
  • Faculty will continue to work remotely for the foreseeable future unless authorized to be on campus by their dean and the Provost.
  • A limited number of students with explicit approval are currently residing on campus.
  • Buildings are open only to University of Memphis community members with appropriate access.
  • Physical distancing of at least 6 feet between individuals remains in place in all campus spaces. This includes the interior of buildings and outside.  
  • Face masks are required in all indoor and outdoor public spaces.
  • All those on campus must abide by University social distancing and mask protocols, including any contractors or visitors.
  • No events or gatherings may be held on campus.
  • The Phase I protocols in place across the various divisions include specific density limits in all workspaces and building areas, monitoring and reporting symptoms of illness and related safety precautions.  

This initial phase will be in place during the month of June. We will move forward with Phases II, III and IV during the months of July and August, allowing for a return to campus for the fall semester. Currently, we are scheduled to resume fall classes on August 23. Details about Phases II-IV will be shared in the coming weeks, including: any changes in previously published academic calendars (to include fall break), nature and structure of classroom instruction, housing, dining and extracurricular activities. Additionally, we will be asking that all students, faculty and staff members that are part of our campus community complete a very brief educational video addressing the important role that each of us play in maintaining the safety and health of our community prior to their return to campus. I will share additional details via regular updates in the coming weeks.   

I look forward to seeing you this fall. Be safe, and stay healthy.  

-Dr. M. David Rudd, President, University of Memphis


 

May 27 - Summer 2020 Installment Payment Plan

Dear Students:

Given the unique challenges presented by COVID-19 on our students, the University is actively looking a ways to support students. To that end, we are pleased to inform you that the University of Memphis has established a Summer 2020 Installment Payment Plan.

  • Students can enroll from May 26-May 29 at 4:30 pm.
  • Students will be assessed a $25 Installment Payment Plan fee that will be calculated into their Installment Payment Plan.
  • Students can carry forward $500 from the Spring 2020 semester to be included in their Installment Payment Plan.
  • The first installment is due between May 26 and May 29, 2020.
  • The second installment due date will be June 26, 2020.
  • Final Payment for the entire balance due will be July 7, 2020, at 4:30 pm.
  • Students that do not remit their payments by the scheduled due date would be assessed a $25 Late Installment Plan Fee.

Learn more about the Summer 2020 Installment Payment Plan option >

Please contact the Office of Student and University Business Services with any questions at usbs@memphis.edu.

-Raaj Kurapati, Executive Vice President and Chief Financial Officer, Division of Business and Finance


May 13 - Spring 2020 Grades Posted; Credit / No Credit Opt-In Available Now

Dear University of Memphis Student: 
 
Your Spring 2020 grades have been posted to your academic record. Please go to the myMemphis portal and review your grades.
 
As you are aware, students may choose to have all of their Spring 2020 letter grades converted to Credit / No Credit grades. More information about Credit / No Credit grades can be found at memphis.edu/aa/aaunits/gradeoptions.php. You should consider talking to your advisor, your graduation analyst, Financial Aid staff and others to better understand this option and how it may impact you.  
 
TO HAVE SPRING 2020 GRADES CONVERTED TO CREDIT / NO CREDIT:

  • If you choose to have all of your Spring 2020 grades converted to Credit / No Credit grades, you must sign up on the online opt-in form at https://umwa.memphis.edu/forms/index.php/grade_select/user between May 13-May 19 at 4:30 pm.
  • After May 19, you will be unable to opt-in to receive Credit / No Credit grades for Spring 2020.
  • All of your Spring 2020 letter grades will be changed to Credit / No Credit on May 20.
  • Please note that transfer work will not be converted to Credit / No Credit.

 
IF YOU DO NOT OPT-IN WITH THE ABOVE FORM, YOUR SPRING 2020 LETTER GRADES WILL NOT BE CHANGED.
 
If you do not complete the online opt-in form, your letter grades will not be converted to Credit / No Credit. If you wish to keep your Spring 2020 letter grades as posted, there is no action needed.

Note for Law School Students: Due to the impact of COVID-19, all Spring 2020 law school classes were converted to mandatory pass/fail (P*/F*).


May 9 - THANK YOU

Dear Campus Community:

I have always been aware of the importance of our University for the City of Memphis, the State of Tennessee and our nation. Never has our impact and role been more clear than over the past several months. Your work, service and sacrifice have been nothing short of heroic. Thank you. 

As we move into the summer months and start preparing for a new academic year in the fall, nothing fuels hope more effectively than the resilience, creativity and kindness demonstrated over the past two months. Our working groups have started the planning process. Please know that we will be ready to welcome you back for the fall and successfully meet every challenge we face.

Thank you for working to change lives and a community for the better. 

-Dr. M. David Rudd, UofM President


May 7 - Academic Affairs Fall Preparedness Steering Committee and Working Groups Named

Dear Faculty and Staff:

As we wrap up a challenging spring, it is time to look ahead and prepare for the fall semester. Based on the most recent scientific data and federal and state guidance, we will prepare to return to face-to-face instruction while protecting the health of our students, faculty and staff and recognizing this means there will be considerable changes in day-to-day operations. We will be prepared for the full range of potential scenarios.

We have formed an Academic Affairs Fall Preparedness Steering Committee with three working groups to advise University leadership on the steps needed to be ready for the fall semester. One group will review our current remote instruction model for any needed adjustments. A second group will recommend measures that ensures the health of our students, faculty and staff for on-ground courses this fall, with needed limitations or restrictions. A third group will look at how we can best provide student support and social interactions under either of these scenarios or a hybrid model. Additional working groups will be formed as needed.

The steering committee will be led by Executive Vice President and Provost, Dr. Tom Nenon. Each of the working groups will be comprised of faculty members from public health and other disciplines, appropriate support staff members and undergraduate and graduate students.

The steering committee and working groups are as follows:

Steering Committee

  • Chair: Dr. Tom Nenon, Executive Vice President and Provost
  • Dr. Jeffrey Marchetta, Faculty Senate President
  • Dr. James Gurney, Dean of the School of Public Health
  • Dr. Karen Weddle-West, Vice President for Academic Student Success
  • Dr Jasbir Dhaliwal, Executive Vice President for Research and Innovation
  • Dr. Justin Lawhead, Dean of Students and Chief Health and Safety Officer
  • Dr. Robert Jackson, Chief Information Officer
  • Raaj Kurapati, Executive Vice President and Chief Financial Officer

Remote Instruction

  • Chair: Dr. Sue Hull-Toye, Information Technology Services
  • Roy Bowery, Center for Innovative Teaching and Learning
  • Amanda Savage, Department of History, Online Program Coordinator
  • Tom Banning, Department of Engineering Technology
  • Dr. Andrew Tawfik, Department of Instructional Design and Technology
  • Courtney Brafford, UofM Global
  • Sara Kelly, Undergraduate Student
  • Bonnie Oliver-Brandon, Graduate Student - DLS

On-Campus Instruction with Restrictions

  • Chair: Dr. Darla Keel, Registrar
  • Dr. Joy Hoffmann, College of Nursing
  • Raminder Lotay, Division of Research and Innovation
  • Dr. Ladrica Menson-Furr, English & Director of African and African-American Studies
  • Dr. Arleen Hill, Department of Earth Sciences
  • Dr. Andrew Olney, Institute for Intelligent Systems and Psychology
  • Kennedie Green, Undergraduate Student
  • Joshua Smith, Graduate Student


Student Support and Activities

  • Chair: Ryan Crews, Academic Student Success
  • Kaylon Bradford, Student Life
  • Arielle Fair-Brown, Student Outreach and Support
  • Dr. Marian Levy, School of Public Health
  • Dr. Fedoria Rugless, School of Health Studies
  • Vanessa Brock, Academic Advising Center
  • Desiree Dyson, Student Government Association
  • Mahbubul Hasan, Graduate Student Association


In addition, Business and Finance has formed two working groups charged with examining how we safely return to work (Workforce) and a Facilities group to ensure that our facilities are properly reviewed and managed as faculty, staff and students return to campus. The composition of these two working groups is as follows:

Workforce

  • Chair: Maria Alam, Human Resources
  • Dr. Vikki Nolan, School of Public Health
  • Courtney Shelton, Conference & Event Services
  • Kathy Johnson, Physical Plant/Space Planning
  • Sally Parish, Educational Initiatives
  • Dr. Jane Clement, Student Health Center
  • Tiffany Baker, Director of OIE and Chief Compliance Officer
  • Dr. Justin Lawhead, Dean of Students and Chief Health and Safety Officer
  • Dr. Niles Reddick, Lambuth Campus


Facilities

  • Chair: Ron Brooks, Vice President for Physical Plant
  • Dr. Aram Dobalian, School of Public Health
  • Al Simpson, Environmental Health and Safety
  • Kathy Johnson, Physical Plant/Space Planning
  • Robin Stewart, Dining (Chartwells)
  • Dr. Justin Lawhead, Dean of Students and Chief Health and Safety Officer
  • Dr. Niles Reddick, Lambuth Campus
  • Matt Goudreau, Athletics
  • Pam Cash, University Operations
  • Dr. John Evans, Libraries

The recommendations of the various working groups and steering committee will help guide our decision-making. Should you have ideas and suggestions, do not hesitate to contact one of the named faculty, staff or student members. We will keep you updated regularly as recommendations emerge and decisions are finalized.

-Dr. M. David Rudd, UofM President


May 4 - COVID-19: CARES Act Funding

Dear UofM Students:

In our continuing effort to support students addressing the unique challenges presented by COVID-19, the CARES Act provided funds to institutions of higher education to give direct financial assistance to eligible students. The University of Memphis recently received funding under this Act and will begin disbursing to eligible students once related protocols, in accordance with the criteria articulated by the federal government, are finalized. The U.S. Department of Education has provided guidance on how these funds should be allocated with the goal of assisting students with need defined by FAFSA documentation already on file. The University expects to begin disbursing funds this week.

For additional information on the processing of your eligible CARES Act emergency funds, please contact the University and Student Business Services at usbs@memphis.edu

For the most up-to-date information, please visit the University’s FAQs page at memphis.edu/health/coronavirus/university-faqs.php.

-Dr. M. David Rudd, UofM President


May 4 - Credit / No Credit Opt-In Reminder

Dear Students:

As a reminder, the University of Memphis will be offering Undergraduate and Graduate students a Credit / No Credit grading option for the Spring 2020 semester. 

Undergraduate and Graduate students who want Spring 2020 grades converted to Credit / No Credit grades must opt-in at memphis.edu/aa/aaunits/gradeoptions.php from May 13-May 19. All Spring 2020 standard letter grades will be converted to Credit / No Credit grades on May 20 for students who opt-in to the process.

Students who do not want to have their standard letter grades changed to Credit / No Credit grades have no action to take.

More information about the Credit / No Credit grading option can be found at memphis.edu/aa/aaunits/gradeoptions.php.

Students are encouraged to discuss the Credit / No Credit option with their advisors, graduation analysts, Financial Aid staff, CARES staff and others to ensure they make the best decisions when considering Spring 2020 grades. 

Note for Law School Students: Due to the impact of COVID-19, all Spring 2020 law school classes were converted to mandatory pass/fail (P*/F*).


April 28 - COVID-19 Update: Fall Preparations

Dear Faculty, Staff and Students:

We have started the process of planning for a return to campus for the fall semester. We will be ready for the full range of possible scenarios based upon the best and most up-to-date scientific advice and health guidance that puts the safety of our community members at the forefront. Accordingly, I have appointed a steering committee to drive this process, synthesize the efforts of a range of working groups and provide recommendations to our senior leadership team. Our Executive Vice President for Academic Affairs and Provost, Dr. Tom Nenon, will chair the committee. He will be joined on the committee by the following individuals:

Dr. Jasbir Dhaliwal, Executive Vice President for Research and Innovation
Dr. James Gurney, Dean of the School of Public Health
Dr. Robert Jackson, Vice President for Institutional Technology
Mr. Raaj Kurapati, Executive Vice President and Chief Financial Officer
Dr. Justin Lawhead, Dean of Students, Chief Health and Safety Officer
Dr. Jeffrey Marchetta, Faculty Senate President
Dr. Karen Weddle-West, Vice President for Academic Student Success

The steering committee will oversee and coordinate a range of working groups to include ones focused on curriculum delivery, health and safety, student life, athletics, facilities and technology infrastructure. The various working groups will include representation from faculty, staff, undergraduate and graduate students in an effort to harness the expertise and talent on our campus. The membership of the various working groups will be shared once fully populated. I will provide periodic updates as new information, recommendations and specific plans are finalized. 

I wish you the best as we conclude the spring semester and move into the summer months. Be safe, and stay healthy. 

-Dr. M. David Rudd, UofM President


April 22 - Summer School Initiatives Recap

In our continued efforts to support our students’ progression to degree completion during these difficult times, the UofM is offering direct financial support to students through several initiatives for Summer 2020. Below is a summary of the various initiatives:

Direct grants to all students enrolled in summer online courses for the amount of the online fees they would have been charged. The $50 per student credit hour translates up to $150 per three credit hours, or up to $300 per six credit hours or two classes.
Expanding the 3+3 program for all Freshmen and Sophomores and will provide a direct grant to cover the tuition cost of the second 3 credit hour class taken by eligible students. The direct financial support will be calculated based on your residency status for the assessed tuition.
For our upper class student populations (juniors and seniors), we are offering a $500 grant to assist juniors and seniors with their costs when enrolled for two classes in the summer 2020 semester. The additional direct grant will be on top of the grant that students will receive to cover the online course fees. For a student taking two classes, or six credit hours, this will result in a total grant amount of $800.
 
We strongly encourage all students to take advantage of these aid programs to continue their academic careers and progression toward degree completion. Please contact the Scholarship Office should you have any questions atscholarships@memphis.edu or visit memphis.edu/scholarships/threeplusthree.php.


April 17 - Additional Information on Credit/No Credit Grade Options

Dear Students:

We have recently updated the alternative grading options website at https://www.memphis.edu/aa/aaunits/gradeoptions.php. We highlight important changes to the alternative grade options below.

You will note that we have added a grade of CR* that will replace a letter grade of D for undergraduate students who choose the CR/NC option. This grade will fulfill GenEd and elective credit options, but not fulfill requirements in the major that requires a grade of C- or better. Just like the CR and NC grades, it will not count in GPA calculations.

As the semester draws close to an end, please stay engaged, and let your instructors, advisors and support professionals know if we can assist you in being successful this semester.

-Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost


April 17 - Grants to Juniors and Seniors

Dear Juniors and Seniors:

In our continued efforts to support our upper class student populations, we are offering a $500 grant to assist juniors and seniors with their costs when enrolled for two classes in the summer 2020 semester. The additional direct grant will be on top of the grant that students will receive to cover the online course fees. For a student taking two classes, or six credit hours, this will result in a total grant amount of $800.

We strongly encourage all students to take advantage of these aid programs to continue their academic careers and progression toward degree completion. Please contact the Scholarship Office should you have any questions at scholarships@memphis.edu or visit memphis.edu/scholarships/threeplusthree.php.


April 16 - Academic Financial Support for Summer 2020

In an effort to continue to support our students’ progression to degree completion during these difficult times, the UofM is offering direct financial support to students for Summer 2020:

  • We will provide a direct grant to all students enrolled in summer online courses for the amount of the online fees they would have been charged. The $50 per student credit hour translates up to $150 per three credit hours, or up to $300 per six credit hours or two classes.
  • We are expanding the 3+3 program for all Freshmen and Sophomores and will be provide a direct grant to cover the cost of the second 3 credit hour class taken by eligible students. The direct financial support will be calculated based on your residency status for the assessed tuition.

 We strongly encourage all students to take advantage of these aid programs to continue their academic careers and progression toward degree completion. Please contact the Scholarship Office should you have any questions atscholarships@memphis.edu or visit memphis.edu/scholarships/threeplusthree.php


April 14 - Student Academic Success Services and Support

Dear Campus Community,

We know that the transition to remote learning may present some new challenges, but we are here to support you through them. The departments in Student Academic Success remain available to support students’ educational goals through various programs and services that are available via web conference (using Zoom), texts, phone and email.

-Dr. Karen Weddle-West, Vice President, Division of Student Academic Success; Director of Diversity Initiatives
-Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost


April 9 - Credit/No Credit Grade Option Updates

Dear Students:

We have posted information about this semester’s credit/no credit grading option that we hope will answer many of your questions here: memphis.edu/aa/aaunits/gradeoptions.php. Grades will be posted on or before May 13, and students may opt into the CR/NC process at that time. An email with the electronic form will be sent in May.

Thank you for your dedication and patience as you continue to work to stay on track with your academic goals in spite of the unprecedented and severe challenges you are facing this semester. It is important to you, and to us, that you earn the grades you need to receive credit for your courses -- whether you choose the letter grade or the credit/no credit option. Regardless of which option ultimately proves best for you, it is crucial that you stay engaged in your classes and continue to do your best to succeed in each of them.

Please know that we are dedicated to your success and want to support you in any way we can. Our tutoring, advising and writing center resources are now available remotely. View information about these resources and more on the Student Academic Success site. Our Office of the Dean of Students can help you connect with support services for emotional and physical wellness, provide additional support for students faced with food or housing shortages, or access to technical resources you may need. Learn more about campus and community resources on the Dean of Students site.

Together, we will persevere through these difficult times and prepare ourselves for the challenges that we as individuals, as an institution, and as a society, will face even after the immediate threat of the pandemic is behind us. Go Tigers!

-Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost


April 9 - Campus Updates

Dear Faculty and Staff:

We are several weeks into our transition to remote and virtual instruction for the remainder of our spring semester. Our faculty and staff have responded in remarkable fashion, with a commitment to innovation, creativity and effectiveness in an effort to meet the educational needs of our students and our research mission. As you are aware, many of our facilities have been closed, and access to campus is limited to only those identified as essential across University divisions. A limited number of students with no other housing alternatives remain in campus facilities. If you are on campus, it is critical that you follow all CDC health guidance.

Some time ago, we implemented modified shifts for those working on campus in order to accommodate CDC guidelines, along with providing appropriate protective gear. As a reminder, all faculty and staff have full access to benefits including health insurance, accrued annual and sick leave to use as they choose. Additionally, all faculty and staff also have access to two weeks of paid sick leave and expanded FMLA coverage if needed, in accordance with the recently implemented CARES Act. If you need additional information, please contact Human Resources at hr@memphis.edu or visit memphis.edu/hr.

We continue to plan for a range of budget scenarios; however, until a final state budget is approved and available we are unable to finalize budget plans. We are currently working with the interim budget measures previously shared by Governor Lee. We will share details as soon as they become available. We did move forward with, and implement, the first of two planned increases in our hourly wage. Also, as previously shared, our summer sessions will be fully online. Spring Commencement will be an online ceremony, although graduates will be invited to our next traditional graduation. As soon as we have more definitive information about the fall semester, I will provide an update with related details.

Thank you for your continued commitment to our campus community, our students and Memphis. Our response in difficult times has been nothing short of exceptional. 

-Dr. M. David Rudd, UofM President


April 8 - Commencement Updates

Due to the COVID-19 virus, we are postponing commencement ceremonies for the safety of our students and their families and friends. If circumstances change for the better, we are planning for a traditional commencement ceremony in late summer or early fall. Our spring graduates will be invited to participate in a future traditional ceremony as soon as we can safely schedule one. Although we will not be able to celebrate our seniors and others in the traditional manner, we will honor spring graduates with an Online Commencement.

Although it is not the traditional ceremony, Online Commencement is a way to remember you on the original graduation date and share that moment with family and friends. The online ceremony will include your picture if you choose to send one in, the pronouncement of your name and messages from administrators and alumni. Your mortar board (graduation cap) and 2020 tassel will be mailed to your home the week of May 9.

We will have more details concerning the Online Commencement sent to you later today.


April 3 - Workplace Guidelines

As we address the spread of COVID-19 in Greater Memphis and on our campus, available City of Memphis data indicates that when cases do occur the most significant risk of transmission is in the workplace. Please review the guidelines located here from the Shelby County Health Department that were distributed by Mayor Strickland yesterday.

Although we have decreased our faculty and staff density to essential personnel only, we must remember to maintain the recommended social distance of six feet at all times and follow health and safety guidelines.

Thank you for your continued dedication and cooperation during this challenging time.


April 1 - Credit/No Credit Grade Option

Dear Faculty, Staff and Students:

In response to our changing circumstances, the University of Memphis will be offering all students a credit/no credit grading system for this semester. Academic work with graded tests and other assignments will proceed within the parameters of remote instruction and flexibility. Grades will be submitted in the same way and on the same dates as originally planned (see schedule for grades); however, students will have a choice between taking grades in all of their classes or opting for the credit/no credit system.

This system is intended as a unique response to the unprecedented and unforeseeable events causing our transition to online classes. Students will have the option of leaving their semester grades as posted. However, students will also have the option of notifying the Registrar that they would prefer to have all grades for this semester converted to credit/no credit grades. The grade of credit will earn the same credit hours as letter grades, but will not be factored in the student’s GPA. Grades of “no credit” will not earn credit hours, but will also not be factored into a student’s GPA (i.e. be the equivalent of a W grade). Students should consult with their academic advisors to understand how any grade conversions may affect their academic progress.

Additional details will be posted on this site as they become available.

We will be returning to our regular grading scale for all classes this summer and fall.

-Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost


March 31 - Hiring Moratorium

As the University continues to evaluate the impact of COVID-19, it is clear we will need to make some difficult decisions to ensure that the University responds to the crisis in a financially sound and responsible manner. This will ensure we are appropriately positioned for the coming academic year, recognizing the significant economic impact across TN and the country.

Accordingly, the University is implementing a moratorium on all employment actions, effective April 1, 2020, until further notice. This action includes all requests to hire, reclassify or otherwise adjust staff and faculty positions. This action will allow the University to continue to monitor and assess this fluid situation and responsibly position itself to minimize the anticipated financial impact.

Recognizing there will be a need for essential or strategic hiring, an exception process has been developed to evaluate proposals. Any request for exceptions will be presented to the President through the Provost (faculty positions) and the CFO (staff positions) for consideration.

As mentioned in our last communication, we want to assure that all essential services at the University will continue without disruption.

We appreciate your ongoing commitment to the University during this challenging time.


March 30 - Virtual Learning and Spring Commencement

Dear Faculty, Staff, Students and UofM Family,

We are moving into our second week since transitioning to remote and virtual learning at the University of Memphis. Last night President Trump extended the national guidelines, including continued social distancing, through April 30, 2020. The caring, resilience and teamwork of our community during this difficult time has been impressive. Although the overwhelming majority of our students have returned home, our faculty and staff remain available and accessible through virtual means to provide support and guidance. We are committed to helping our students complete the spring semester, achieve their goals and prepare for the next step in their individual journeys.

Adjusting to Remote and Virtual Learning   
As our students continue their studies remotely, there are services available to assist them including a summary of digital resources dedicated to student success, along with tips and tools for navigating the transition to remote learning and staying on track toward degree completion. Resources can be found at memphis.edu/umtech/teaching/ecwstudent.php. Additional resources for emotional support, physical health and general well-being are available through the Dean of Students Office at memphis.edu/deanofstudents/.

Spring Commencement
Many of you have reached out to express your disappointment about the disruption of spring commencement. I share your disappointment. Although we will not be able to celebrate our seniors and others scheduled to graduate in May in the traditional manner because of the significant risk to the public health, we will celebrate and honor spring graduates with a virtual ceremony. We are actively monitoring COVID-19, and if circumstances change for the better, we are planning for a traditional commencement ceremony in late summer or early fall. We will invite our spring graduates to participate in a traditional ceremony as soon as we are able to safely schedule one. We will share more details in the coming weeks as plans are finalized. 

Again, thank you for your caring, your collaborative spirit and your resilience during these very difficult times. Together we will successfully navigate the challenges ahead.  

As a reminder the Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available, and the yourhealth@memphis.edu helpline is available to answer any questions related to COVID-19.

-Dr. M. David Rudd, UofM President

March 30 - Student Resources (Updates)

Dear UofM students:

We know this pandemic is creating significant challenges for you, your family members and our broader community. We are here to help you work through those challenges and provide you with support and services you might need to navigate the coming weeks. Below is a summary of support services. Please reach out if you need assistance.

Counseling & Health Services
 
Counseling: The Counseling Center is currently offering phone consultation and teletherapy appointments. If you need crisis assistance, please call 901.678.2068 during business hours (8:00 a.m. to 4:30 p.m.). If you are experiencing a crisis emergency after hours, please call 901.678.HELP (4357). Learn more at memphis.edu/counseling.
 
Health Center: To protect the campus community and student health and wellness, the Student Health Center is providing virtual appointments for patients. Visit My Patient Portal to schedule a virtual appointment, or call 901.443.1397 or 901.443.6438 between 9 a.m.-4:30 p.m. Virtual appointments are available from 10:30 a.m.-2 p.m., Monday through Friday.
 
After you schedule an appointment on the MyPatient Portal, a provider will reach out with instructions for a Telehealth virtual appointment, which you may access through a personal electronic device. 
 
If you have symptoms of coronavirus (persistent fever, cough, difficulty breathing) or had contact with a confirmed or suspected case of coronavirus, please call the Health Center at 901.443.1397 or 901.443.6438 between the hours of 9 a.m.-4:30 p.m. After hours, please call the COVID-19 public information numbers, 833.556.2476 and 877.857.2945, available from 10 a.m.-10 p.m. daily, or the 24-hour COVID-19 hotline at 800.232.4636.

Student Support

Student Assistance: The Office of the Dean of Students is available to provide you with guidance and resources to support your continued academic pursuits. To efficiently address your needs, we will provide service and support through our Dean of Students Student Support Assistance Request form. After receiving your form submission, we will connect you with a staff member who will identify resources for your specific needs.

Food Insecurity: Efforts to address student food insecurity will also continue via the Tiger Pantry:

  • Students can visit memphis.edu/tigerpantry to sign up for a bag pickup time. This replaces the former choice pantry model, to reduce the health risk.
    • **Please inform us of any specific dietary needs/restrictions
  • Tiger Meal Swipes program is also available. This program provides five free swipes to the Tiger Den facility to get a meal. Learn more about Tiger Meal Swipes >
  • Dining hours of operation are on a weekly basis and will be adjusted based on need. View current dining options and hours >

As a reminder the Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available, and theyourhealth@memphis.edu helpline is available to answer any questions related to COVID-19.

For other questions, please contact the Office of the Dean of Students at 901.678.2187 or deanofstudents@memphis.edu.
 
We are committed to supporting our students during this challenging time. 

-Dr. Justin Lawhead, Dean of Students


March 29 - Families First Coronavirus Response Act

Dear Faculty, Staff and Students:
 
In an effort to ease employees’ choices between protecting their jobs and their families, the US Department of Labor (DOL) has implemented various changes enacted by Families First Coronavirus Response Act (FFCRA) effective April 1, 2020, through December 31, 2020. This Act will impact University employees in the following ways:
 
Expansion of the Family Medical Leave Act (FMLA)
 
Eligibility: Employees who have worked at least 30 days as of April 1, 2020, and are unable to work (or telecommute) due to caring for a child whose school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19.
 
Benefit: The employee may receive up to 12 weeks of job and benefit protected leave. During the first ten business days (two weeks), the employee can choose to be unpaid or to use their own accumulated annual and/or sick leave. During the remaining ten weeks, the employee will be paid at two-thirds their regular rate of pay, up to $200 per day. 
 
Under the FMLA, employees are eligible for a total of 12 weeks of leave. This includes the expanded FMLA and regular FMLA. Therefore, if an employee has used FMLA in the 12 months preceding the need for the expanded FMLA, those weeks/hours of used FMLA will count against the expanded FMLA. For example, John used ten weeks of FMLA beginning in June of 2019. He is now not able to work due to his child’s school cancellation beginning April 1 and would like to use the expanded FMLA. John will be eligible for only two additional weeks of the expanded FMLA because he has utilized ten weeks in the 12 months prior to April 1, 2020.
 
Emergency Paid Sick Leave
 
Employees are provided with two weeks of paid sick leave (up to 80 hours, or a part-time employee’s two-week equivalent) for one of the qualifying reasons for leave related to COVID-19.
 
Under the FFCRA, an employee qualifies for paid sick time if the employee is unable to work (or unable to telework) due to a need for leave because the employee:

  1. is subject to a Federal, State or local quarantine or isolation order related to COVID-19;
  2. has been advised by a health care provider to self-quarantine related to COVID-19;
  3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
  4. is caring for an individual subject to an order described in (1) or self-quarantine as described in (2);
  5. is caring for a child whose school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19; or
  6. is experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

 
Rate of pay for emergency sick leave:

  • For leave reasons (1), (2), or (3): Employees taking leave shall be paid at either their regular rate up to $511 per day and $5,110 in the aggregate (over a two-week period).
  • For leave reasons (4), (5), or (6): Employees taking leave shall be paid at two-thirds their regular rate whichever is higher, up to $200 per day and $2,000 in the aggregate (over a two-week period).

 
Employees interested in applying for either coverage should complete the Families First Coronavirus Response Act Request form or contact their Sr. Human Resources Business Partner at hrbusinesspartners@memphis.edu or 901.678.3573.
 
More information about the Act (including fact sheets and FAQs) can be found at the DOL’s website at https://www.dol.gov/agencies/whd/pandemic.

As a reminder the Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available, and theyourhealth@memphis.edu helpline is available to answer any questions related to COVID-19.

-Raaj Kurapati, Executive Vice President and Chief Financial Officer


 

March 27 - Housing, Dining and Parking Refunds

Dear Faculty, Staff and Students:

Both the U.S. Senate and House of Representatives have passed federal relief legislation, and it is moving forward to President Trump for signature. We already have some details regarding implications for the University of Memphis. Most importantly, we are moving forward with housing, dining and parking refunds related to the COVID-19 event. Details on refunds will be provided Monday, March 30, on our FAQs page, and we will begin processing refunds next week.

We will continue to update our campus on a regular basis as new information becomes available. Continue to follow state and federal health guidelines to keep our community safe and healthy. Please be reminded our Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available, and the yourhealth@memphis.edu helpline is available to answer any questions related to COVID-19.

-Dr. M. David Rudd, UofM President


March 25 - Federal Relief Package Update

Dear Faculty, Staff and Students:

As you are likely aware, a federal relief package is expected to pass the U.S. House and Senate in the next few days. We have received some initial details and are in communication at the state and federal level. The Tennessee Higher Education Commission (THEC) will be providing more detail in the coming days regarding the likely implications for Tennessee institutions of higher education. You will be updated on a regular basis as we receive details, assess and understand implications for the University of Memphis. The UofM is also actively working on details regarding student refunds related to housing and dining expenses associated with the COVID-19 event. We will provide an update when finalized.

Thank you for your compassionate and collaborative spirit during these challenging times. The response of our University community has been nothing short of remarkable. Please continue to follow all state and federal guidelines we have shared in order to help keep our campus and community safe and healthy. 

Please be reminded our Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available, and the yourhealth@memphis.edu helpline is available to answer any questions related to COVID-19.

-Dr. M. David Rudd, UofM President


March 25 - YourHealth Helpline

In an effort to support our students, faculty and staff, the Loewenberg College of Nursing has established a designated email helpline to submit questions. The email is staffed by experienced nursing and public health faculty who will respond to any COVID-19-related questions you may have. To submit your question to the helpline, please email yourhealth@memphis.edu.

It is our goal to make sure you have the correct information that you need during this time.

Please note the additional UofM health and wellness resources available to you:

Student Health Center: memphis.edu/health
Counseling Center: memphis.edu/counseling

Our Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available.


March 24 - Campus Safety and Building Controls

Dear Faculty, Staff and Students:

To appropriately respond to the impacts of COVID-19, the University has taken several steps following CDC guidelines and directives from local authorities to include:

  • moving all academic offerings to remote instruction;
  • having all non-essential personnel work from home;
  • limiting access to campus facilities; and
  • practicing appropriate social distancing and density of essential personnel on campus.

 
The University’s utmost priority is the safety of all members of the campus community. Toward this end, we are taking several additional actions to include:

  • increasing patrols by our police officers of all campus facilities, including adding additional personnel and rotations;
  • strategically reducing access to our facilities; and
  • locking up facilities where appropriate and monitoring such regularly.

 
In the coming days and weeks, you will see the impacts of these actions around campus and want to assure that all key/essential services will continue without disruption, including support for students who need to remain in campus housing, essential personnel who need access to offices and other facilities, and food services to serve (with a focus on to-go options) those needing such services.

Thank you for all you do for our University and our community.

-Raaj Kurapati, Executive Vice President and Chief Financial Officer


March 23 - Still Driven. Still Doing.

Dear UofM Campus Community:

While these are uncertain times, I have no doubt that our Memphis community will pull together to take care of each other and rise to any challenge. We are more than a University. We are a community.

-Dr. M. David Rudd, UofM President


March 23 - Undergraduate Students Enrollment Services Updates

Dear UofM Students:

Now that the UofM has transitioned to online learning for the spring term in an effort to protect our University community from the spread of the COVID-19, we are working to minimize your need to physically visit campus to conduct business while ensuring we support your needs. Below you will find contact information for the Enrollment Services Offices of Undergraduate Admissions and New Student Orientation, Financial Aid, Scholarship and the Registrar. We encourage you to contact us first by telephone or email rather than making a visit to the office.

For students who need to submit admission or financial aid documents, in most cases, these materials can be faxed or scanned and emailed to us. Below is the contact information for each Enrollment Services area. Thank you for your cooperation, and please practice the safe measures described by the CDC.

Undergraduate Admissions
Transcript/document submission, EVEA/residency verification, change of admission status, admissions questions
901.678.2111 voice (Undergraduate Admissions)
901.678.2169 voice (Recruitment and Orientation)
901.678.3053 fax
admissions@memphis.edu

Financial Aid
Satisfactory Academic Progress (SAP) request/appeals, verification documents, financial aid questions
901.678.4825 voice
901.678.3590 fax
financialaid@memphis.edu

Scholarship
Summer HOPE, Summer 3+3, service hours, scholarship questions
901.678.3213 voice
901.678.5621 fax
scholarships@memphis.edu

Registrar
Transcript requests, enrollment verification, registration questions, grading questions, Veterans Benefits
901.678.2810 voice
901.678.5757 fax
registrar@memphis.edu

Best wishes as we work together to meet your campus needs.

-William Akey, Ed.D., Vice Provost for Enrollment Services


March 22 - Online Learning Transition

Dear Students:

The faculty and staff at the University of Memphis have devoted tremendous efforts over the past week to implement the transition to remote learning beginning tomorrow.

As you prepare for this transition, we would like to encourage you to review information on the following sites:

  • Keep Learning - e-learning tools and resources that can be used by students; information about temporary software licensing for Adobe products; and information about assistance being provided by cellular/cable companies during this time
  • umMail - Office365 site that provides web-based access to email, calendar, OneDrive, Word and Excel
  • Zoom - information, training videos, etc., about our new video-conferencing software
  • Technology Resource Locator - computer lab availability and hours of operation (Note: Computer lab seating will be limited in accordance with social distancing guidelines.)
  • myMemphis - the University’s primary portal through which students, faculty and others can access self-service tools and find links to other useful services

Thank you for your patience and understanding as we continue to expand our services to support you during this time. For technical assistance, please contact the ITS Service Desk by calling 901.678.8888, emailing umtech@memphis.edu, or visiting https://umhelpdesk.memphis.edu.

Questions about course content will be addressed by your faculty members. They have shown enormous creativity in devising alternative remote means to help you continue to learn the knowledge and skills that are the focus of your courses. We have asked them to work flexibly with you to help you succeed. We would ask you to be mindful that we are all working to meet the challenges associated with moving to remote learning. Working together, we will assure that you continue to receive a great education in a very challenging time that is requiring all of us to think and act in new ways.

-Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost
-Dr. Robert Jackson, Chief Information Officer


March 20 - COVID-19 Update

Dear Faculty and Staff:

Our leadership team continues to review local, state and federal guidance regarding our response to COVID-19 (coronavirus). Faculty and staff have done a remarkable job over the last few weeks, and we are prepared to engage our students via remote and virtual instruction. Over the course of the past few days, the University has transitioned from normal operations, and I have requested that all division leaders implement plans for most employees to work remotely until further notice. Essential services will continue, and our core infrastructure that allows us to meet our educational needs will continue uninterrupted. At this point, it is uncertain as to when we will return to normal operations. We will keep you updated on a regular basis.

Employees will continue to have limited access to campus, along with a limited number of students that require assistance that do not otherwise have access to critical resources. As noted, some essential personnel will continue to be on campus as required to maintain our core infrastructure and critical functions, not dissimilar from critical functions in the broader City of Memphis and across our state. Division leaders and supervisors have been requested to provide guidance and assistance to our staff as we continue to adjust and adapt to a fluid and frequently changing landscape. 

Thank you for your remarkable commitment and service to our campus and community. The safety and well-being of every member of our campus community is paramount as we meet this unprecedented challenge in American and global history. 

-Dr. M. David Rudd, UofM President

March 20 - Student Workers

Dear Faculty, Staff and Students:

Please be advised that all students, including federal work-study students, who want to continue working still have a job with the University of Memphis, regardless of our transition to remote and virtual instruction. Supervisors are responsible for adapting work for current student workers and should contact their students to discuss modified assignments. Student workers can telecommute and supervisors are expected to be flexible with finding work for them to do.

Please contact our Office of Human Resources at hr@memphis.edu, or 901.678.3573, if you have any questions. We appreciate your patience, cooperation and flexibility during these unprecedented times.

-Dr. M. David Rudd, UofM President

March 20 - Student Resources

Dear UofM students:

As you know, the University of Memphis is transitioning to remote learning to support Centers for Disease Control & Prevention (CDC) recommendations and reduce health concerns related to COVID-19. We are aware this pandemic may cause challenges for your student experience and we are committed to your success. We are ready to help you work through any difficulties and provide you with needed services.

Counseling & Health Services
 
Counseling: The Counseling Center is available for phone consultation and has an appointment schedule for students. Please call 901.678.2068 to speak to a counselor. Our hours are 8 a.m.-4:30 p.m. If you have a crisis or emergency after 4:30 p.m., please call 901.678.HELP (4357). Please check the Counseling Center website for our virtual teletherapy appointments which will be available beginning Monday, March 23.
 
Health Center: The Health Center is on an appointment-only schedule for patients. Please go to My Patient Portal located on the Health Center website or call our office at 901.678.2287 to make an appointment. Appointments are available from 8 a.m.-3:30 p.m.

If you are exhibiting symptoms of the coronavirus including a fever, cough or difficulty breathing or have had contact with a confirmed or suspected case of coronavirus, phone consultations are required.

Our staff is currently implementing a virtual health platform which will be available beginning Monday, March 23. 

Student Support

Food Insecurity: Efforts to address student food insecurity will also continue via the Tiger Pantry:

  • Students can visit memphis.edu/tigerpantry to sign up for a bag pickup time. This replaces the former choice pantry model, to reduce the health risk. Bag pickups are limited to a few hours a day and will take place in the University Center Atrium.
    • **Any students with specific dietary needs/restrictions can let us know, and we will pack a bag specifically for them.
  • Tiger Meal Swipes program is also available. This program provides five free swipes to the Tiger Den facility to get a meal. Learn more about Tiger Meal Swipes >
  • Dining hours of operation are on a weekly basis and will be adjusted based on need. View current dining options and hours >

Student Assistance: The Office of the Dean of Students is available to provide you with guidance and resources to support your continued academic pursuits. To efficiently address your needs, we will provide service and support through our Dean of Students Student Support Assistance Request form.

  • By providing us information about your situation, we can match you with a Student Outreach and Support Case Manager who can help identify resources for your specific needs.
  • Meetings will be conducted over the telephone or through a digital platform.

For up-to-date information from the University of Memphis regarding COVID-19 and to explore additional questions about the University’s response to COVID-19, please see memphis.edu/coronavirusupdates. For other questions, please contact the Office of the Dean of Students at 901.678.2187 or deanofstudents@memphis.edu.
 
We are committed to supporting our students during this challenging time. 

-Dr. Justin Lawhead, Dean of Students


March 19 - Student Academic Updates

Dear Students:

The faculty have been working very hard and thoughtfully this week to try to make the transition of our on-ground courses to a remote format as smooth as possible. We very much appreciate your patience and flexibility, as you are preparing for this adjustment as well. There will be a very few classes in which not all parts of the class can be conducted remotely. We have worked to reduce those to a minimum. If your class is one of them, you instructor will let you know that very soon.

Schedule: The semester ending date and the due date for grades remain unchanged. If there are final examinations that are administered synchronously, we have asked the faculty to schedule them during the regularly scheduled final exam period. Otherwise, the last week may be used for activities other than a synchronously scheduled final exam. We have encouraged the faculty to inform you about due dates well in advance, however, so that they can schedule their work accordingly.

Drop Date: We have moved the drop date for the full term from March 20 to March 27.

Communication with Your Faculty: You should be receiving information from each of your instructors about the changes by email or in the eCourseware by Friday afternoon at the latest. Please understand that the changes will still be a work in progress in some cases and that the faculty might not yet be able to give definitive information about all of the changes at that point. We have asked all instructors to provide you with information in that message about whether the course will be entirely remote and what you need to do to prepare for next week.

Computer Lab Access for Students: We will have computer labs on campus available for students who do not have adequate computers or bandwidth at home. Access and usage will follow CDC guidelines. Information regarding computing lab locations and hours of availability can be found on the Technology Resource Locator website. Please check the website for the most current information.

Disability Access: As the University makes the transition to the online learning environment, we remain committed to accessibility for students with disabilities. Disability Resources for Students and the Center for Teaching and Learning are providing resources and support for faculty as they strive to transform their courses and learn how to make those courses accessible to all students. Any student who anticipates a disability-related barrier to participation in online learning should contact Disability Resources for Students at 901.678.2880 or drs@memphis.edu. This will enable us prioritize support for the actual and immediate needs of students this semester.

Instructional Support: Information regarding eCourseware student support is located on the Keep Learning website. The site also contains information about non-university resources that may be helpful to students during this time. The ITS Service Desk at 901.678.8888 is available for technical assistance.

Finally, as a general note, I want to assure that we are mindful that students are at the center of everything we do at the University of Memphis and that we want to do everything we can to help you succeed and stay safe at this very difficult time.

-Tom Nenon, Executive Vice President for Academic Affairs and Provost


March 17 - Faculty and Staff COVID-19 Update

Dear Faculty and Staff:

The past two weeks have been difficult ones for all of us as we take steps to slow the spread of COVID-19. We are following all federal and state guidance to protect the health and well-being of our campus and community. At the heart of the effort is the need to continue to expand “social distancing” to minimize unnecessary interpersonal contact, along with individual and institutional hygiene measures. We have empowered local work units to implement changes to employee schedules and work arrangements based on their unique unit needs and demands. As you are aware, we have a small percentage of students who need to remain in campus housing, as they have no available housing or dining alternatives. Steps have been taken, and will continue to be implemented, to ensure that appropriate social distancing and cleaning are maintained. This includes consolidation of dining to limited options, with an emphasis on taking food to go. Despite these unprecedented circumstances, we will continue to operate in modified and innovative ways to deliver instruction to our students and maintain our research initiatives.

I want to thank you for working together to meet this challenge. It is indeed a difficult one, but your flexibility, expertise and commitment are invaluable as we move forward in thoughtful and deliberate fashion, based on the latest scientific and public health information available and recognizing that additional modifications will be required in the coming weeks. Although significant challenges are ahead, I am supremely confident in our ability to be innovative and creative as we meet and overcome each one. I am enormously grateful for your kindness to one another and willingness to embrace a spirit of community and caring, in order to protect the health and well-being of our campus and our City.

The Coronavirus Updates and FAQ webpages are updated daily.

-Dr. M. David Rudd, UofM President


March 16 - COVID-19 Updates

Dear Faculty, Staff and Students:

With spring break having been extended through the end of this week, faculty and staff are actively working to facilitate a transition to remote and virtual learning for the remainder of the spring semester for the majority of offerings. Students will be contacted by their instructors by Friday, March 20 with details on how their courses will be delivered and completed for the spring semester.

Yesterday, the Centers for Disease Control and Prevention (CDC) updated their COVID-19 (coronavirus) guidelines to include the cancellation of all events of 50 or more individuals over the course of the next eight weeks. This cancellation period covers the University of Memphis graduation, originally scheduled for May 9. At this time, we are exploring the option of postponing graduation, as we recognize how important this event is for our students and family members. We will update you as more information becomes available in the coming weeks, and we can more accurately project possible dates. An update on summer sessions will be provided in the next few days. 

These are unprecedented circumstances and, accordingly, we appreciate your patience and cooperation as we plan how best to move forward. We will continue to provide regular updates as local, state and federal guidance is provided. Our Coronavirus Updates and FAQs webpages are updated on a daily basis as new information becomes available. Let’s work together and support each other as we protect the health of our community and move forward to meet and overcome this challenge.   

-Dr. M. David Rudd, UofM President


March 12 - FAQ Link

Guidelines and other FAQs are available on our webpage, FAQs related to Coronavirus and the UofM. This message covers some of the most frequent questions:

  • As a reminder, members of the University community, including visitors to the UofM, coming from countries with CDC Level 2 and 3 rating at the time of arrival in the U.S., regardless if the trip was related to University business or personal, are required to observe a 14-day self-quarantine period and must produce a medical clearance prior to returning to campus. Self-quarantine guidelines are available on the FAQ webpage.
  • Information regarding travel is also available at the FAQ link. On travel related matters not addressed in the FAQ’s, please e-mail the Controller’s office at gninan@memphis.edu and Shared Services at kyates1@memphis.edu.
  • Should students need to self-quarantine, the Student Medical Clearance Form must be filled out by your medical provider and submitted electronically to the Student Health Center at studenthealth@memphis.edu no more than three days prior to returning to campus. Review the “students” section on the FAQs webpage for more information. For guidance, the UofM Student Health Center can be reached at studenthealth@memphis.edu or 901.678.2287.
  • Should faculty and staff need to be self-quarantined, you must make an appointment with a medical professional and obtain clearance to return to work. The Faculty/Staff Medical Clearance Form must be filled out by your medical provider and submitted to hr@memphis.edu no more than three days prior to returning to campus. Faculty and staff who have questions about returning to campus can contact Human Resources at hr@memphis.edu or 901.678.3573.
  • As a regular faculty or staff member of the University, you accrue sick leave hours as well as annual leave hours, where applicable. While you are quarantined, you may continue getting paid by using first your accumulated sick leave, and then your accumulated annual leave. For any questions or additional information regarding your leave and/or benefits, you may contact your assigned Sr. HR Business Partner or Human Resources at 901.678.3573 or hr@memphis.edu. For a list of Sr. HR Business Partners, please visit: https://www.memphis.edu/hr/staff.php.
  • In regard to the spring break extension schedule, please choose your classification below:
    • UofM Central Campus, Lambuth Campus and other satellite campuses: Spring break for students is extended through March 22 with classes beginning again on Monday, March 23.
    • Law School: For questions concerning the Law School, please contact the Law School Dean’s Office at 901.678.2421 or refer to communications from the Dean.
    • UofM Global/Online Students:
      • UofM-sponsored online courses (M50 designation) will adhere to UofM’s spring break extension.
      • TN eCampus online courses (R50 designation) will follow theTN eCampus academic calendar. Any changes in the TN eCampus calendar will be communicated to faculty and students directly from the TBR TN eCampus office.
  • For extended spring break dining hours, visit https://dineoncampus.com/UofM/uofm-dining-hours-of-operations. For Dining related questions not specifically addressed at the link, contact robin.stewart@memphis.edu and for Housing related questions contact selogan@memphis.edu.
  • At this time, spring commencement ceremonies are scheduled. Any change in plans will be updated as information and health guidance becomes available over the coming weeks.

Again, please visit FAQs related to Coronavirus and the UofM for more detailed information relating to the UofM campus. You can track all available information at the following link: memphis.edu/coronavirusupdates.


March 12 - Spring Break Extended to Allow for Transition to Remote Learning

Dear Campus Community:

We continue to coordinate with local, state and federal entities regarding COVID-19 (coronavirus). In an effort to reduce risk on our campus and protect the health and safety of our community, we are taking a number of actions designed to help limit coronavirus exposure. To be clear, there are no confirmed cases on our campus. As reported by the City of Memphis, however, there are cases in the broader Memphis community.

Effective immediately, spring break is extended for students for an additional week, through March 22 with classes beginning again on Monday, March 23. The University will remain open. Recognizing that campus housing and dining are essential for a large number of our students, these facilities will also remain open. Specific cleaning and social distancing guidelines will be shared with those utilizing University housing and dining facilities. Guidelines are available for students returning from travel, including any indicated need for evaluation through our Health Center and any potential for quarantine. Guidelines and other FAQs are available on our website, FAQs related to Coronavirus, and additional information will follow.

As faculty and staff return to campus on Monday, March 16, the additional time will allow for preparation and transition to remote and virtual learning for the majority of courses and educational activities for the remainder of the spring semester. Any exceptions regarding some smaller classes with unique demands, laboratories and some performing arts instruction to continue with limited face-to-face contact are at the discretion of the Provost and will be evaluated on a case-by-case basis. Instructors are expected to communicate with students in their courses via email and provide detailed instructions for next steps by close of business on Friday, March 20. These instructional changes will remain in place through the end of the spring semester. As classroom instruction transitions to online or remote alternatives for the remainder of the semester, students are encouraged to return home.

Consistent with Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) recommendations, University-sponsored events (i.e. outside of academic instruction) with more than 150 attendees need to be postponed, cancelled or reconfigured as to minimize large gatherings. In cases where larger gatherings do occur, advance cleaning and other health guidance will be followed. This does not include intercollegiate athletics. Those events are being coordinated with guidance from the American Athletic Conference and NCAA.

The campus is not closing. Buildings will remain open, and day-to-day campus operations will continue. There will likely be some limitations in operations and services, however, as there will be a need for remote operations of some units.

Today, in a proactive step to ensure the safety of our students and staff, Shelby County Schools announced that all classes will be canceled for two weeks, beginning Friday, March 13, through Friday, March 27. Schools are scheduled to reopen on Monday, March 30. University Middle, Campus School and the Early Learning Research Center will adhere to this closure and our University Schools families, faculty and staff will receive additional information via email this morning.

Even though we do not have any active coronavirus cases on our campus, we believe the steps summarized are consistent with current local, state and federal health guidance and will help reduce risks and protect our community.

It is anticipated that summer sessions will occur as originally planned and scheduled. We will continue to provide regular updates. You can track all available information at the following link: memphis.edu/coronavirusupdates

We recognize that implementing these changes mid-way through a semester with limited notice will create an array of challenges, but we appreciate your patience and cooperation, recognizing the serious nature of the current circumstances. It has never been more important that we work together and appreciate that each of us are critical to achieving our mission. The safety and security of our campus community is our top priority.

-Dr. M. David Rudd, UofM President


March 12 - University Schools Closure

Dear University Schools families, faculty and staff,

As you may have read this morning, Shelby County Schools has announced that all classes will be cancelled for two weeks, beginning Friday, March 13, through Friday, March 27. Schools are scheduled to reopen on Monday, March 30. Our University Schools will adhere to this closure and will also plan to reopen on Monday, March 30. This will impact our Early Learning & Research Center, Campus School and University Middle.

As shared in the message from Shelby County Schools, there have not been any risks to schools identified by the Health Department. However, due to national developments and rapidly changing conditions regarding the spread of COVID-19, Superintendent Ray, our School Board and District leadership believe this is the most responsible course of action at this time. University leadership supports this course of action and will use this time to further deep clean and disinfect our schools in anticipation of our students return. We will utilize inclement weather days to offset the closure and will continue to work closely with our district colleagues and Health Department officials to monitor the situation in Shelby County.

You can find helpful information and resources about COVID-19, including facts from the Health Department and CDC, handwashing tips and other general guidelines for virus prevention, on the UofM website at memphis.edu/coronavirusupdates and via the Shelby County Schools website at https://www.scsk12.org/coronavirusfacts/ . The Health Department has also launched a hotline number for questions about COVID-19: 901.692.7523. The number is staffed during regular business hours, Monday – Friday, 8 a.m. to 4:30 p.m.

As you know, this is a continuously evolving situation. We will remain in touch should any additional updates become available. Please know the health and well-being of your child is a concern we share, and we will continue to make decisions with their best interest in mind.

-Sally G. Parish, Associate Vice President for Educational Initiatives


March 12 - Statement Regarding Winter/Spring Sports

Earlier today, the American Athletic Conference announced both the cancellation of the men’s basketball tournament and the suspension of all spring competitions until further notice. University of Memphis Athletics fully supports these decisions in the best interest of public health. With that in mind, we have decided to cancel all public spring football events, including the Friday Night Stripes spring game. We will continue to communicate closely with conference officials and our University administration, providing updates as things progress. The health and well-being of our student-athletes, staff, their families and the entire Memphis community will remain our top priority.

-University of Memphis Athletics


March 9 - International Travel Discontinued

Dear Faculty, Staff and Students:

Given continued state and federal guidance, as of today we are discontinuing all faculty, staff and student international travel through the end of the semester. Student international travel had already been discontinued to level 3 countries. Anyone already overseas and returning to Memphis will be appropriately self-quarantined prior to returning to campus. While we are not discontinuing domestic travel at this time, we encourage faculty, staff and students to exercise judgment when considering domestic travel and avoiding or postponing travel where practical. Any summer travel restrictions will be evaluated in the coming months in accordance with available state and federal guidance.

The health and safety of our campus community is at the forefront. Please follow the self-care guidelines available at: memphis.edu/coronavirusupdates. As a reminder, it is important to take the following steps:

  • Please review the CDC Travel Health Notice and current information from the CDC. Individuals that have traveled recently, especially to the Asia-Pacific region and are experiencing the above symptoms, should seek medical attention immediately.
  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Follow CDC’s recommendations for using a facemask. CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
  • Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others.
  • The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility).
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

-Dr. M. David Rudd, UofM President


March 8, 2020 - Coronavirus Case Confirmed in Shelby County

Dear Campus Community:

We are aware that the first case of COVID-19 (coronavirus) has been identified in Shelby County, information shared by Mayor Strickland this morning. The University of Memphis is actively coordinating with City and County officials, monitoring the situation and will provide updates as necessary. In the interim, please continue to engage in appropriate self-care as previously shared and directed at the following link: memphis.edu/coronavirusupdates

-Dr. M. David Rudd, UofM President


March 6, 2020 - Health Preparedness: Online Classes

Dear Students:

Health preparedness necessitates that we more thoroughly plan for the possibility that conducting our face-to-face classes may be interrupted. Our highest priority will be to identify ways to assist our students successfully through completion of their academic courses this semester. This will require creativity and flexibility on the part of both our faculty and our students.

If necessary, one of the most important options will be to move as much of our instruction as possible to an online format. Our Center for Teaching and Learning has developed extensive resources to help support faculty and students in an online setting. Resources can be found on the Smart Start website. Students who are new to online courses should consider consulting the online readiness tutorial in case we need to shift to an online course format.

Please know that student success remains one of the highest values of our University. Our faculty and staff will make every effort to help you remain safe and meet the challenges that this new situation may present to all of us.

-Tom Nenon, Executive Vice President for Academic Affairs and Provost

March 6, 2020 - Health Preparedness: Faculty Online Instruction

Dear Faculty:

Health preparedness necessitates that we more thoroughly plan for the possibility that conducting our face-to-face classes may be interrupted. Our highest priority will be to identify ways to assist our students successfully through completion of their academic courses this semester. This will require creativity and flexibility on the part of both our faculty and our students.

If necessary, one of the most important options will be to move as much of our instruction as possible to an online format. Our Center for Teaching and Learning has developed extensive resources to assist faculty members in making that transition, and are available for in-person support. An overview of those resources, which includes online tutorials and training options, can be found at Keep Teaching. We encourage faculty members who are not familiar with online or hybrid instruction to take this opportunity to become familiar with these resources, which can also be helpful in traditional on-ground courses as well.

In addition to the resources provided by the Center, the extensive experience that most of our colleges, schools and departments have gained in online instruction is supported by dedicated faculty and staff who can provide assistance for those who are new to online instruction. Your chairs and deans can connect you with these individuals. Working together, we will meet the challenges that this new situation may present.

We appreciate your willingness to find ways to continue to support our students’ academic progress and welcome any suggestions to better assist you in that effort.

Dr. Tom Nenon
Executive Vice President for Academic Affairs and Provost


March 5, 2020 - Travel Notice and Hand Sanitizer Helpline

Campus Community:

With Spring Break approaching, please be aware of the current travel advisory issued by the Center for Disease Control and Prevention (CDC).

The CDC recommends avoiding nonessential travel due to widespread community transmission to countries deemed a Level 3, the highest warning level issued. Level 3 countries currently include: China, Italy, Iran and South Korea. Venezuela is also deemed a Level 3 due to outbreaks of infectious diseases and lack of adequate health care.

Please note, no University sponsored travel to Level III countries is scheduled. Be aware that as the CDC level designations change, the University will adjust travel plans accordingly. Be prepared for the possibility of travel quarantines.

View Global Map for Most Up-to-Date Information >

Handwashing & Hand Sanitizer Helpline

Please remember the best way to protect yourself from getting sick is by washing your hands. Please use our handwashing guide for the most effective techniques.

The UofM campus has at least one hand sanitizer station in each hallway in every building, in addition to the bathroom soap dispensers. To report empty dispensers, contact Work Control at 901.678.2699 or 901.678.2075.


March 2, 2020

Dear Faculty, Staff and Students:

In an effort to provide streamlined communication regarding the coronavirus, we have developed a website to house resources and updates. Access prevention tips, proper handwashing techniques and more at memphis.edu/coronavirusupdates.

The Center for Disease Control and Prevention (CDC) states that handwashing is one of the best ways to protect yourself and your family from getting sick. Learn when and how you should wash your hands to stay healthy using our handwashing guide.

-Student Health and Counseling Center


March 2, 2020

Dear Campus Community:

In response to the communication that was sent on Friday, February 28, concerning our coronavirus preparedness group, additional committee members have been named.

The Health Preparedness Committee members are Dr. Tom Nenon, Executive Vice President for Academic Affairs and Provost, serving as chair; Raaj Kurapati, Executive Vice President and Chief Financial Officer; Tammy Hedges, Executive Vice President for University Relations; Ron Brooks, Vice President for Physical Plant; Dr. Justin Lawhead, Associate Vice President for Student Wellness & Dean of Students; Dr. Marian Levy, Professor and Associate Dean of the School of Public Health; Dr. Aram Dobalian, Professor and Director of the Division of Health Systems Management and Policy; and Dr. Vikki Nolan, Associate Professor of Epidemiology, Biostatics and Environmental Health and Assistant Dean for Academic Affairs.

Our campus offers several experts in this area. Dr. Levy assisted in the development of Shelby County's Pandemic Response Plan for the H1N1 virus. Dr. Dobalian developed and led a national Emergency Preparedness program for the VA system in Los Angeles and teaches a class in emergency preparedness. Dr. Nolan was a public health practitioner in New York City and teaches infectious disease epidemiology. 

Sub-committees may be named as further planning develops. For a link to all communication concerning coronavirus updates, go to Memphis.edu/coronavirusupdates.

-Dr. M. David Rudd, UofM President


February 29, 2020

I wanted to provide a brief update based on the Tennessee Higher Education Commission, the Tennessee Department of Health and the Tennessee Emergency Management Agency meetings yesterday.

  • Dr. Lisa Piercey, State Health Commissioner, has put in place an updated page for all COVID19 information here: https://www.tn.gov/health/cedep/ncov.html. We will be following protocols for communities without identified cases geared to limit any disease onset and spread including:  a) implementing cleaning and related protocols developed to limit any potential disease spreading, b) enacting related protocols and messaging regarding ill employees need to stay at home when sick, c) handwashing messaging this coming week, with detailed messaging on the importance and proper technique to follow regarding handwashing, and d) putting in place a plan to monitor and respond to absenteeism, including clear guidance on procedures for ill employees or students to be managed in a manner that prevents any spread of illness if on campus. Details on those steps will be shared with all chairs, program directors, deans and administrative leaders on Monday. 
  • Detailed guidance has been provided for university health centers regarding the assessment and clinical management of ill students. This has been shared with our health center and the management protocol is being implemented: https://www.tn.gov/content/dam/tn/health/documents/cedep/novel-coronavirus/TDH-COVID-triage-and-assessment.pdf
  • We will continue weekly assessment and reporting of students currently in study abroad programs, particularly focused on travel to Italy, South Korea and Japan.
  • The Provost is working with deans and chairs regarding necessary procedures and technical support to allow transition of curriculum delivery online if needed and necessary. This will vary from college to college.
  • Our leadership team is conducting a tabletop exercise regarding possible pandemic scenarios. Any additional information from this exercise will be shared.   

 We need your assistance implementing and following all protocols implemented. We will keep you updated on a regular basis as new information and guidance emerge from developing situations.

-Dr. M. David Rudd, UofM President


February 28, 2020

The University of Memphis leadership has an active planning and management group coordinating with the Office of the Governor, the Tennessee Higher Education Commission, the Tennessee Emergency Management Agency and the Tennessee Department of Health’s Epidemiology Unit regarding recommendations, guidelines and preparations for any potential impact of the coronavirus. We are following all guidelines from the Centers for Disease Control and Prevention located at https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-business-response.html and addressing all aspects of University functions. No University sponsored travel to Level III countries is scheduled.

Planning and preparation will continue, and the campus will be updated as needed.  

-Dr. M. David Rudd, UofM President


January 28, 2020

University of Memphis leadership is proactively monitoring an outbreak of respiratory illness caused by a new coronavirus (termed “2019-nCoV”) that was first detected in Wuhan City, Hubei Province, China, and which continues to expand. The Centers for Disease Control and Prevention (CDC) has confirmed the first cases of 2019 Novel Coronavirus (2019-nCoV) in the U.S. in Arizona, California, Illinois and Washington. There have been no reported cases in Tennessee. The CDC has confirmed that there is limited person-to-person spread, but it is still unclear how this virus is spreading between people. It is important to know that based on current information, the immediate health risk from 2019-nCoV to the general American public is deemed to be low at this time.

We are gathering the appropriate information to keep our community informed about this situation, precautionary measures and any impacts to our programs and those traveling around the world. Learn more about the Coronavirus below.

All University community members with questions or concerns are encouraged to contact the Student Health Center at 901.678.2287. The latest situation summary updates on the 2019 Novel Coronavirus are available from the CDC.

Recommendations

  • Please review the CDC Travel Health Notice and current information from the CDC.
    Individuals that have traveled recently, especially to the Asia-Pacific region and are experiencing the above symptoms, should seek medical attention immediately.
  • Wash hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.
  • Avoid contact with people that are ill, livestock (alive or dead) and animal markets.
  • Avoid eating raw or under-cooked meat and eggs.

Additional Resources

For more information about health and counseling resources available to you, visit memphis.edu/health/.

For more information about the coronavirus and current information on the situation, please visit the CDC Novel Coronavirus Website.
We will continue to monitor the situation and work with our partners to share information with our community as it becomes available.

-Dr. M. David Rudd, UofM President