COE Graduate Council

College of Education Council for Graduate Studies By-Laws

The name of this organization is the College of Education Council for Graduate Studies.


  • The College of Education Graduate Council for Graduate Studies will represent the graduate faculty of the College at The University of Memphis in the governance of graduate studies. Its duties and responsibilities shall include the following:
    • Approve or disapprove proposals in the following areas and forward those approved to the Dean of the College and, upon their approval, to the University Council for Graduate Studies (UCGS) through Curriculog
      • Admission requirements within academic units
      • Curricula and programs, including courses, majors, degrees, concentrations, graduate certificate programs, and other academic programs
      • Graduate policy and procedures
  • Suggest candidates from the College as nominees for the University of Memphis Alumni Association Awards for Distinguished Research and other university awards
  • Suggest candidates from the College for graduate student awards
  • Act as liaison between the University Council for Graduate Studies, departments, and programs within the College
  • Serve as an Appeals Committee for students who have received Program Termination notices from their program of study  

Membership Sections

  1. The Council shall comprise one elected representative from each department with a graduate program in the College, the two College representatives to the UCGS, and the Director of Graduate Studies of the College. The Director will serve as chair of the Council and vote only in the case of a tie.
  2. The representatives will be elected to serve on the Council by their respective department’s faculty who hold full or associate graduate faculty status with the Graduate School.
  3. Only faculty members with full or associate graduate faculty status are eligible to serve on the Council.
  4. Full and associate graduate faculty members are eligible to vote in the election of their department's Council Representative.
  5. Representatives to the Council may serve successive terms.
  6. Any departmental representative absent from three meetings in an academic year will be excused from the Council, and their department will not have representation for the remainder of that academic year. A Council representative may send an alternate to Council meetings provided that the substitute meets the department's criteria for election to the Council. Alternates will be allowed to vote, and their meeting attendance will be regarded as attendance by the regularly elected Council representative. The Director of Graduate Studies will inform the department chair, the departmental director of graduate studies, and the Council representative when the representative has two absences.

The officer of the Council shall be a chair (the College Director of Graduate Studies or their representative). Minutes will be recorded and maintained by a staff member from the Dean's Office.


  1. The Council shall hold regular monthly meetings from September through May on a date selected by a majority of the Council’s members  Changes in meeting dates and specially called meetings shall be communicated electronically and/or by telephone at least one week before the meeting.
  2. The Council Chair may call additional meetings as needed to accomplish the work of the Council between meetings when the issues are beyond the scope of electronic voting.
  3. Two-thirds of the membership of the Council shall constitute a quorum.

Parliamentary Authority

  1. The rules contained in the latest edition of Robert's Rules of Order Newly Revised shall govern the Council in all cases to which they are applicable, and in which they are not inconsistent with these bylaws or any special rules of order the Council may adopt.
  2. The business of the Council is open to all graduate faculty members, but visitors may be asked to leave during executive sessions and voting. Any Council member may request an executive session and/or secret ballot at any time. The Council Chair is responsible for determining whether these requests will be granted.

Amendments to By-Laws
These Bylaws can be amended at any regular meeting of the Council by a two-thirds vote, provided that the amendment has been submitted in writing by a member of the Council during a previous (regular) meeting

Curriculog Proposals