Youth Programming at the University of Memphis
As part of the University’s continuing commitment to ensuring the support and safety of children on our campus, please follow university policy to plan, host, and register your event for minors. In order to operate a University-sponsored youth program, you must register and receive approval in advance.
Please refer to the Minors on Campus Guidelines to the left or visit the Office of Legal Counsel's page before completing the form. The University defines minors as anyone under the age of 18.
Departments and guests wishing to operate a youth program must first register with Educational Initiatives and the Minors on Campus Review Board.
The registration form can be found here.
Please click here to register your field trip.
UofM Athletic Camp/Clinics
For UofM sponsored athletic camps or clinics, please use this registration form: UofM Athletic Camp Registration
- Sample Registration Packet can be found here. Please feel free to use as a template when creating registration packets for your event
- Checklist for Program Coordinators can be found here. Please reference prior to submitting a registration form to review and ensure all aspects have been taken into consideration.
- Sample Self-Medication Waiver can be found here.
- Sample Transporation Authorization can be found here.
-Minors Event Addendum for Third Party Programs and Facility Use Agreements involving minors can be found here.
Hosting departments are also required to have all designated program coordinators complete a training. Additionally, hosting departments are required to have any camp staff who will be alone with children during the duration of the program to complete a TBI background check prior to the start of the program. Instructions for completion can be found here.
Questions? Please email: firstname.lastname@example.org
University Sponsored Events –No additional insurance coverage is required.
Third-Party Events - General liability insurance coverage is required:
The University requires proof of comprehensive liability insurance in the amount of
$1,000,000 combined single limit coverage per occurrence/($2,000,000 aggregate)
For activities involving minors on campus (MOC), a sexual misconduct/molestation rider will also be required with limits not less than one million dollars ($1,000,000) combined single limit for any one occurrence/two million dollars ($2,000,000) aggregate.
The University of Memphis must be named as an additional insured.
Sports Medicine providers or other subcontractor additional coverage as determined by each individual third-party event director, coordinator, owner, etc. are recommended to also obtain coverage.
State of Tennessee also recommends a "Student Medical Expense Clause" to third-party providers to address incidental injuries for participants.
Questions about insurance can be directed to the University Controller, Procurement, or Risk Management.