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HR Information Related to COVID-19

This site will be used to communicate information specifically related to Human Resources regarding the COVID-19 virus.

Topics


On-Campus COVID-19 Testing

The University has opened a COVID-19 Testing Center for only UofM students, faculty and staff who are exhibiting symptoms beginning August 17. Located at the Central to the Arts Hub, formerly the Visitors Information Center at the corner of Central and Patterson, the Center will be open Monday, Wednesday and Friday from 9 a.m. - 2:30 p.m. Testing Center access details are very specific and are provided here.


University Policy GE2040: COVID-19 Health and Safety

The University's policy on COVID-19 Health and Safety is available here.


Families First Coronavirus Response Act

Information on the Families First Coronavirus Response Act is available here.


UofM Americans with Disabilities Act (ADA) Information

For more information about the ADA and request for reasonable accommodations, please visit this page.


COVID-19 Faculty/Staff FAQs

Visit the UofM's COVID-19 site for more answers to questions of interest to faculty and staff.


Employee Assistance Program (EAP) Webinars

The Employee Assistance Program will host several specialized webinars this fall. Please register under the HR section of Learning Curve  & join us!

  • Managing Remote Workers
    September 9, 10 a.m. CT
  • Living in Uncertain Times During COVID-19
    October 7, 2 p.m. CT
  • Mindfulness: Preparing for the Upcoming Holiday Season
    November 4, 10 a.m. CT

Don't forget to register before attending!


Tennessee Department of Health COVID-19 FAQs for Schools and Universities

A link to the State of Tennessee's frequently asked questions document is available here.


COVID-19 Benefits for State Health Plan Members and Retirees

The latest information on COVID-19 and your employee benefits is available on the State of Tennessee's Partners4Health website.


Here4TN: Optum Public Crisis Line: Toll-Free Emotional Support Help

The state's Employee Assistance Program is available to employees and their dependents. 

Optum Public Crisis Line
The toll-free emotional support help line at 866.342.6892 is FREE of charge and available to anyone, so you can share it with family and friends. Caring professionals will connect people to resources. It will be open 24 hours a day, seven days a week.

  • Learn how to calm your fears and protect your health.
  • Read about mindfulness techniques for coping with coronavirus anxiety.
  • Watch a video to learn about COVID-19, how to protect yourself and where to get ongoing updates. ​
  • Watch a webinar: Coping with Traumatic Events
    Traumatic events can range from acts of terrorism, war, natural disasters and infectious disease outbreaks such as COVID-19. Whatever form they take, when trauma hits close to home, it can be hard to process. Fear and anxiety about a disease can be overwhelming and cause strong emotions in adults and children. This program helps identify and normalize reactions to traumatic events. Participants will explore the broad emotional impact and look at healthy ways to cope. ​
    • Participants will: ​
      • Define what a “critical incident” is
      • Discuss expected expressions of grief and emotional toll
      • Identify appropriate means of support and how to avoid stressors
      • Learn effective stress-reduction techniques
      • Examine strategies for helping children cope
      • Determine when to seek professional support
      • Explore the range of normal responses to critical incidents, such as the outbreak of coronavirus ​
  •  Watch a webinar: Get the Best of Stress
    In this training, participants will get an overview of stress basics as well as practical suggestions for coping with stressful situations, like the coronavirus outbreak. The concept of stress hardiness is also introduced as a focus for healthy stress management. In addition, attendees will get tools to help them dial down stress and better understand personal and organizational aspects of stress. ​
    • Participants will: ​
      • Learn ways to respond to stress differently
      • Apply several stress management techniques
      • Identify common sources of stress, such as seeing repeated images or hearing reports about the COVID-19 outbreak in the media, and learn our reactions to it

Pandemic FAQs from the Equal Employment Opportunity Commission (EEOC)

  1. May an employer send employees home if they display influenza-like symptoms during a pandemic?
    Yes.

  2. During a pandemic, how much information may an employer request from employees who report feeling ill at work or who call in sick? Employers may ask employees if they are experiencing influenza-like symptoms, such as fever or chills and a cough or sore throat. Employee confidentiality must be maintained.

  3. During a pandemic, may an employer take its employees’ temperatures to determine whether they have a fever?
    Yes.

  4. When an employee returns from travel during a pandemic, must an employer wait until the employee develops influenza symptoms to ask questions about exposure to pandemic influenza during the trip?
    No.

  5. During a pandemic, may an employer ask employees who do not have influenza symptoms to disclose whether they have a medical condition that the CDC says could make them especially vulnerable to influenza complications?
    Generally, no.

  6. May an employer encourage employees to telework (i.e., work from an alternative location such as home) as an infection-control strategy during a pandemic?
    Yes.

  7.  During a pandemic, may an employer require its employees to adopt infection-control practices, such as regular hand washing, at the workplace?
    Yes.

  8. During a pandemic, may an employer require its employees to wear personal protective equipment (e.g., face masks, gloves, or gowns) designed to reduce the transmission of pandemic infection?
    Yes, with accommodations as necessary, e.g., non-latex gloves.

  9. May an employer require all of its employees to take the influenza vaccine regardless of their medical conditions or their religious beliefs during a pandemic?
    No, but employees can be encouraged to get vaccinated.

  10. During a pandemic, must an employer continue to provide reasonable accommodations for employees with known disabilities that are unrelated to the pandemic, barring undue hardship?
    Yes.

  11. During a pandemic, may an employer ask an employee why he or she has been absent from work if the employer suspects it is for a medical reason?
    Yes.

Answering Your Questions About COVID-19

In an effort to support our students, faculty and staff, the Loewenberg College of Nursing has established a designated email helpline to submit questions. The email is staffed by experienced nursing and public health faculty who will respond to any COVID-19-related questions you may have. To submit your question to the helpline, please email yourhealth@memphis.edu.


Telecommuting & ADA Accommodation Request Information

Based on the current circumstances related to COVID-19, some employees may be considering working remotely. Please review Policy HR 5061 - Alternative Work Arrangements and access the Alternative Work Arrangement Request Form that needs to be completed and forwarded to Human Resources. Also, employees seeking accommodations related to the Americans with Disabilities Act may start that process online.