X

RECITAL SCHEDULING, PROGRAMS, & RECORDINGS

4.1 Scheduling

A degree recital is an important event in the preparation for a student's career in music. The scheduling process is designed to establish student needs and communicate them in the most efficient way possible to the support personnel who will assist in the performance.  Please note, degree recitals may not be scheduled after the last day of exams.

Students may request space in University facilities for non-degree recitals. If a date is available and confirmed, they will be charged the standard $50 recital fee, regardless of venue or services declined.

Students preparing a doctoral degree recital will need to fill out a Doctoral Recital Form and submit it to the chair of their doctoral committee prior to the recital (see 6.4 DMA Recitals – Dissertation Equivalent).

The process for scheduling recitals and dress rehearsals is as follows:

  • A list of available dates for recitals in Harris Concert Hall is posted outside MU 120 at the beginning of each semester and updated daily.  Plan to book your chosen date at least 30 days in advance of the performance. Recitals may also be booked into other campus auditoriums as the need arises.
  • If you are planning ahead, available recital dates for Fall Semester are posted the Monday after Spring Break of the previous semester. And for Spring Semester they are posted on the Wednesday after Fall Break of the previous semester.  After consulting availability, a maximum of two dates may be held in reserve for you while you obtain the required signatures of approval (see below). This must be arranged by consulting the Facilities Scheduling Coordinator directly – Do not alter the posted availability chart. 
  • Obtain and complete a Recital Date Request Form found on the bulletin board outside MU 120. Make certain you have obtained all required signatures before returning the completed form to MU 120. For DMA recitals, this includes your entire committee and the Graduate Music Office.  Be certain you have fully completed the form including indicating which piano will be needed in Harris, as well as your recording requests. Your request will not be processed if the form is not filled out completely or is missing required signatures.  This includes all off-campus recitals. 
  • Requests are processed in the order they are received.   A confirmation notice is sent when the date has been assigned. Only one date will be reserved per student and recital dates/times may not be traded or changed without permission from the Facilities Scheduling Coordinator.
  • Once a date has been assigned, complete the Event Tech/Set-Up Form, which can be picked up on the bulletin board outside MU 120. This information is vital to staff and equipment scheduling. Submit the form no later than 14 days prior to your scheduled performance.
  • Due to the high volume of performances, dress rehearsals in the scheduled performance space cannot be guaranteed; however, every effort will be made to work with you and get one scheduled. Questions concerning any further details pertinent to the performance date itself (warm-up time, stage management support, etc.), should be directed to the Facilities Scheduling Coordinator.  Please come by MU 120 or call Ext. 5400.

 

4.2 Keyboard Requests

Requests for piano(s) must be made 10 working days prior to the schedule event.

4.3 Cancellations & Rescheduling exceptions

Students are required to notify the Scheduling Office at once if they need to cancel a scheduled recital to allow appropriate notice for Performance Management support staff. A suitable date for rescheduling will be determined in the following semester. An exception to this are students who must cancel due to a University closure (caused by weather or other type of emergency) or students who must cancel due to illness or injury.  These students may be allowed to re-schedule once within the semester if a suitable date is available. Please note that documentation will be required to accompany any request involving illness or injury. No recitals will be rescheduled more than once in a semester under any circumstances.

Recitals that are cancelled and given a grade of IP may not be scheduled during the summer or inter-session in the winter, but must be re-scheduled within the subsequent regular full semester (Fall or Spring).

4.4 Programs

All School of Music programs must be submitted to the Program Office in MU 118 at least two weeks prior to the event.  Student programs must be proofread by the applied teacher before submitting to the Program Office.

Program information can be provided to the Program Office by submitting a hard copy to MU 118 or emailing the program as a Microsoft Word document to one of the following email addresses:

 

Submitted programs must be in the following Microsoft Word format:

  • Plain text
  • Left-Justified
  • No Tabs or Formatting
  • Describe accent marks
  • Must be in ARIAL font, size 12

A program template is available for download and can be filled out for submission.

When the program is ready, it will be emailed to you for proofing. Send your approval or revisions to the email (noted above).  Your programs will be copied and put in a cabinet outside Harris Hall for the house manager.  Programs for performances at the Psychology Auditorium or at off-campus locations must be picked up by you in room 121 before 4:30 on the day of the show.

4.5 Recordings

Full-time, registered music students may book the Harris Concert Hall for recordings or rehearsals. Due to the high volume of events in the scheduled performance space an opportunity cannot be guaranteed, but every effort will be made to fulfill requests. The sooner a date is requested, the better chance one has of obtaining a desired recording or rehearsal time.

Persons who are not full-time, registered music students are asked to contact Jeff Cline, Music Industry Division Area Coordinator, Recording Technology for information on recording services available.