Student Records and FERPA
The Family Educational Rights and Privacy Act of 1974 (FERPA) prevents the University
from releasing "personally identifiable student education records" to unauthorized
individuals or organizations without the student's written consent. (To see what is
considered a student education record at U of M, refer to Inventory of Academic and Student Education Records.) However, University employees (ex., advisors) who have a legitimate need to see
these records, and parents who can prove that a student is still a dependent for tax
purposes, can view these records if they follow the proper procedures.
The portion of the education record known as "Directory Information" is available
to the public unless access to it is restricted by the student.
What is Directory Information?
Directory Information is personal student data that can be published in a Campus Telephone
Directory or used to identify a student to outside agencies. Directory Information
is treated in a professional manner by the University and its employees.
The following pieces of student information are considered Directory Information:
- Student Name
- Student U-Number (University ID number)
- Telephone Listing
- E-mail address
- Major field of study
- Expected Date of Graduation
- Cumulative Earned Hours
- Date of Birth
- Participation in officially recognized Activities and Sports
- Weight and Height - ** Members of Athletic Teams Only **
- Dates of Attendance
- Degrees, including Date of Graduation
- Awards Received (e.g., Dean's List, Graduation Honors)
- Most recent Previous Education Agency or Institution attended
- Current Enrollment Status: (1) Number of Hours currently enrolled in, (2) Status (Part-time
or Full-time), and (3) Classification (Freshman, Sophomore, etc.)
- University Student-Employment Status
If you are a student, you have the right to prevent your Directory Information from
being published in the Campus Directory or released to outside agencies. If you elect
to suppress your Directory Information, ALL of it will be suppressed. We cannot release some information and suppress the rest.
You may suppress your Directory Information in one of two ways:
- Login to iAM and restrict your information electronically:
- After logging in, select "Update Personal Information," and then "Restrict Release
of Student Directory Information (FERPA)."
- Read the information carefully. If you still want to restrict your information, check
"Restrict my directory information" and then click the [Update] button.
- Complete a Request to Restrict the Release of Directory Information form and turn it in to The Registrar's Office, 003 Wilder Tower. (The form is in
pdf format; if you cannot print it, you may obtain a copy from the Registrar's Office.)
Restricting access to your Directory Information may have some undesired consequences;
these are explained on the "Request to Restrict..." form. If you have any questions
about these consequences, ask about them at the Registrar's Office.
Who May Request or Release Copies of Student Records?
University of Memphis Faculty and Staff
- You may request copies of student records, provided you have a legitimate need for
these records that pertains to your duties at the University.
- Never release these records directly to the student. Also, do not release a student's
records to a third party unless both the student's written authorization and an approved
procedure--developed with the assistance of the Registrar's Office for the student's
particular requirements (e.g., packaging of application materials for Nursing Certification)--are
on file in the Registrar's Office.
- Read: Faculty and Staff Access to Student Records.
University of Memphis Students
Parents of University of Memphis Students
- If you have claimed the student as a dependent for tax purposes in the most recent
tax year, you may request a copy of your student's record.
- Read: Parent Access to Student Record.
If you do not fall into one of the above categories and wish to request an exception
to the requirements, (ex., you need the information to conduct legitimate research),
you must request and receive approval through the Institutional Review Board.