Zoom Extra Security Measures


Important Message About Zoom Meetings and Passcodes

You may have heard about Zoom’s efforts toward enhanced security. All meetings to have either a passcode or waiting room enabled. To be proactive, the passcode requirement was enabled locally for new meetings scheduled after July 31st, 2021. However, for meetings created before July 31st 2021, usually your recurring meetings, the requirement hasn’t been forced yet. (Note: If you update a previously scheduled meeting, it will require a passcode before you save it.)

If you are hosting at least one upcoming meeting that does not have a passcode. Please update your meeting before September 27th. Once the meeting is updated you will want to also update your Outlook invitation (or communicate with your meeting attendees) with the new passcode.

Security Toolbar Icon for Hosts

The meeting host will now have a Security option in their meeting controls, which exposes all of Zoom’s existing in-meeting security controls one place. This includes locking the meeting, enabling Waiting Room, and more. Users can also now enable Waiting Room in a meeting, even if the feature was not turned on before the start of the meeting. For more information, please visit this recently published Blog.

Invite Button on Meeting Client Toolbar

The button to invite others to join your Zoom meeting is now available at the bottom of the Participants panel.

Meeting ID No Longer Displayed

The meeting ID will no longer be displayed in the title bar of the Zoom meeting window. The meeting ID can be found by clicking on Participants, then Invite or by clicking on the info icon at the top left of the client window.

Remove Attendee Attention Tracking Feature

Zoom has removed the attendee attention tracker feature as part of our commitment to the security and privacy of customers. For more background on this change and how they are pivoting during these unprecedented times, please see a note from our CEO, Eric S. Yuan.

Removal of the Facebook SDK in iOS client 

They have reconfigured the feature so that users will still be able to log in with Facebook via their browser.

File Transfers

The option to do third-party file transfers in Meeting and Chat was temporarily disabled. Local file transfer is available with our latest release. Third-party file transfers and clickable URLs in meeting chat will be added back in an upcoming release.

New Join Flow for the Web client

By default, users will now need to sign in to their Zoom account or create a Zoom account when joining a meeting with the Web client. This can be disabled by the Admin or the User from their settings page.

Join Before Host Emails Disabled

Notifications sent to the host via email when participants are waiting for the host to join the meeting have been disabled.

Setting to Allow Participants to Rename Themselves

Account admins and hosts can now disable the ability for participants to rename themselves in any meeting. This setting is available at the account, group, and user level in the Web portal.

Language for Directory and Company Directory (please note, this does not impact your account)

Domain contacts: For free Basic and single licensed Pro accounts with unmanaged domains, contacts in the same domain will no longer be visible. We’ve also removed the option to auto-populate your Contacts list with users from the same domain. If you would like to keep those contacts, you can add them as External Contacts.

Change in visibility of contacts with same domain (please note, this does not impact your account)

For Basic and single licensed Pro accounts with unmanaged domains, contacts in the same domain will no longer be visible under ‘Company Directory’ in the ‘Contacts’ tab. Consequently, for the single Pro accounts with unmanaged domains, they’ve removed the option in the admin experience to populate Company Directory with users from the same domain. If these affected users would like to keep contacts with the same domain, they can add them as External contacts. This change will not impact paid accounts with multiple licenses and all accounts with managed domains.

Please be sure to update to the latest release to take advantage of these new features. 

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