Collection Management orders and receives all library materials other than items designated
as government publications. The Department also screens, evaluates, and processes
all materials donated to the University Libraries (except some materials donated for Special
Collections or the branch libraries). In addition, Collection Management maintains
subscriptions to print and electronic periodicals and databases.
It is the practice of the University Libraries to extend to the university's teaching
and research faculty opportunities to select for purchase, within annual budgetary
limits, library materials that support their programs. The judgment of the scholarly
worth of materials being considered for purchase is reserved for the teaching and
research faculty. Judgment of the appropriateness of gift materials rests with the
Each university program, school, or department maintains contact with Collection Management
through a Departmental Representative, who works with a Library Liaison and the Collection
Development Librarian. All requests for purchases of library materials should come
through the Department Representative to indicate approval of the requesting program,
school, or department.
In the acquisition of library materials, the Collection Management department procures
library materials which support the academic needs of the University from vendors
capable of supplying in the shortest time possible materials which are of high quality
and are competitively priced, and applies high standards of selection for all non-serial
material donated to the U of M libraries.
Library materials are defined for this department as books and non-book media which
shall include but not necessarily be limited to maps, motion pictures or other materials
for projection, audio and video recordings, computer software, and microformat media.
During the library’s fiscal year from July 1 to June 30, the department’s goal is
to place orders against all budgeted funds and receive and pay for as much of the
material as possible. Firm orders and standing orders are placed, as appropriate
to the material, to accomplish this goal.
Orders for non-periodical library material will be reflected in the Libraries' online
catalog. Refer any questions regarding orders for library materials or gifts to the
staff of the department, (901) 678-8234.
Decisions about database and journal subscriptions are made collaboratively by library
faculty and research and teaching faculty; the library faculty have the final decision,
Please send questions/comments/suggestions to
Steve Knowlton, Interim Head of Collection Management