Collection Management :: Documents Retention Policy

Documents Retention Policy

Retention of Acquisitions Documents

Business documents of the Acquisitions Department will be retained on the following schedule (storage space permitting):

Category	Retention Time	Responsibility for Disposal
Paid invoices (by vendor)	as long as space permits	Dept. Head
Closed correspondence on standing orders	as long as space permits	Library Assistant I (F.O./S.O. Clerk)
Closed correspondence on firm orders	2 years	Library Assistant I (F.O./S.O. Clerk)
Purchase orders (list by P.O. #)	5 years	Library Assistant III
Purchase orders (by vendors)	5 years	Library Assistant III
Ads for completed firm orders	1-1/2 years	Clerical Assistant
Duplicate invoices (by vendor)	5 years	Clerical Assistant

This page was last updated 04/19/2010
please send questions / comments / suggestions to
Kevin Merriman, Head of Collection Management

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