UofM Official Email Signature

This easy-to-use form helps faculty, staff and students create a standard email signature including contact details and the appropriate academic seal or university logo.

Review the guidelines below, complete the form and a custom email signature will be displayed. Fill in as much information as you want or leave the field blank if you don't want it included.

Copy the signature and follow the step by step instructions on how to upload it to Outlook.

Choose your signature

* indicates suggested fields

Type of Signature *

Employee Signature

Student Signature

Full Name *

List your name how you like to be addressed. Do not use a formal name if you do not go by it. When applicable, professional designations or certifications may be placed directly after your name.

Student Classification | Major *

Ex: Freshman | Computer Science

Anticipated Graduation Date *

Ex: Class of 2023

Student Organization *

Ex: Association for Computing Machinery

Primary Title | Secondary Title (if applicable) *

(add secondary title after a pipe | character)

College/Department Name (if needed)

Pronouns (Optional)

Ex: she/her/hers, he/him/his, they/them/theirs

Primary Phone *

Email Address

Web Address *

If you are going to add a web address, please use the short URL for your unit. Ex: memphis.edu/fcbe or memphis.edu/athletics

Department/Office Location *

City *

State *

Zip *

Logo *

Please select the appropriate logo below:

Generated Email Signature

Guidelines for Use

The signatures below are provided for use by all students, faculty, and staff.
Content within the signature can be edited, but no additions (i.e. "Think before you print") can be made. The template cannot be altered.
Personal pronouns (OPTIONAL): Pronouns can be added to your email signature (she/her/hers, he/him/his, they/them/theirs, etc.). Examples are below for reference. What's This?
- Tom Tiger (He/Him/His)
You can choose to include a cell or fax number instead of a website, or an email address instead of a mailing address.
Requests for exceptions to the signature card can be submitted to the Vice President for External Relations.
If you are using a mobile device that does not support HTML signatures, use an example of these text-only options:

Tom Tiger
Title | Optional Secondary Title
Department

The University of Memphis
100 Administration Building | Memphis, TN 38152
901.678.1234 | memphis.edu

Social Media Icons

The icons shown currently link to the UofM's social media. If you would like to change these to represent your department or college platforms, please refer to the instructions page for details.
Icons must retain the same shape and blue color.
Social media icons that link to non-University sponsored accounts are permitted but must be related to one's field of study or for academic use and approved by Marketing and Communication. These requests can be made to logo@memphis.edu.

Guidelines for Composing an Email

To ensure a consistent brand image, please follow these guidelines when creating an email:

The email background should be white with no graphics added.
Type should be Calibri font, black text and between 12-16 pt font size.
Additional text within the signature area is prohibited.
For additional support, contact m.carrier@memphis.edu

Instructions

Select your email platform below to view a step-by-step guide outlining how to upload the signature into Outlook. If you are using an email platform not listed, contact m.carrier@memphis.edu .