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Student Employment

**News Updates

Student Employment NEWS!

  • Most Fall 2020 student worker assignments end on 12/4/2020.
  • Spring 2021 employment dates can go from 12/5/2020 (or pick up from Fall's termination date) and go through 5/7/2021.
  • Student must be enrolled in at least half-time for Spring 2021 before you can submit an eContract.
 

Student E-Contract process (for departments):

  • Log in to your myMemphis portal
  • Click on your Employee tab/link
  • Scroll down to the eContracts and EPAFs channel and click on eContract Home
  • On the next screen, under Applications (A-Z), select Student Appointments

Training is strongly encouraged for all originators of student employment contracts.


Student Employment General Information

The University of Memphis offers two types of on-campus student employment: FEDERAL WORK-STUDY (FWS) and REGULAR STUDENT EMPLOYMENT (RSE). You cannot be employed under both programs simultaneously. Since there are differences in the two programs, it is important that you know under which program you are employed, and what your responsibilities will be.

Federal Work-Study (FWS)

FWS is a need-based Financial Aid award. It is a federally funded, university administered program, designed to help students defray the costs of post-secondary education.

A FWS award cannot be used to meet registration fees. You are paid for hours worked, based on time submitted by your department through the University payroll system. You are eligible to work up to the point that your cumulative earnings equal the amount of your FWS award. It is the responsibility of both the student and the hiring department to monitor earnings to prevent working beyond the awarded amount.

Please Note:

All FWS recipients must be enrolled and remain enrolled at least part-time (6 credit hours-undergraduate/law, or 5 credit hours-graduate) for Fall and Spring Terms. You must submit the results of the Free Application for Federal Student Aid (FAFSA). To apply, go to Federal Student Aid. Additional documentation may be required by the Student Financial Aid Office.

Listed below are answers to frequently asked questions regarding the FWS Program. If you have additional questions, please contact the Student Employment Office via email at StuEmp@memphis.edu.


How do I apply?

You must demonstrate financial eligibility or "need" by completing a Free Application for Federal Student Aid (FAFSA) prior to January 1 for the following academic year since FWS funds are limited. You must be a US citizen or permanent resident to be eligible.

Where will I be working?

Various departments hire FWS recipients. Actual placement depends on your skills and interests, and the needs of the departments. Job responsibilities can range from general office duties to highly specialized laboratory and computer work. If you have not been awarded FWS but are interested in the program, contact the Student Financial Aid Office to be reviewed for eligibility.

What is the job placement procedure?

If you have been awarded FWS, you may check the current job listing under Federal Work-Study. You may also check with departments individually. If you and the prospective employer agree on employment, the hiring department must complete an employment contact (eContract).  You will receive an e-mail indicating the eContract has been sent to you for your electronic signature.  By signing the eContract, you are agreeing to accept the student worker position for which you are hired.

Students who have never worked on campus will also need to complete the following forms before they can begin work:

Once requirements listed above are complete, you may begin work.

I just got admitted to this university, when can I start working?

If you have just been admitted, you cannot start working until the first day of classes for the semester you are admitted to.

How many hours a week do I work?

You may work up to 25 hours a week. You may not exceed the number of hours of employment for which you are approved. Also, it is up to you and the department to ensure that your work schedule does not interfere with your class schedule. All scheduling arrangements should be made with your employer.

Employment is automatically terminated at the end of each semester.  Otherwise, you can also be terminated when earnings reach your FWS award amount, or if you drop below half-time enrollment, withdraw, or graduate - whichever occurs first.

Where do I get my check?

You are paid bi-weekly at an hourly rate. Payment is made every other Friday and direct deposited into your bank account. You will receive an e-mail notification (via your UofM e-mail account) from our Payroll Office with instructions on how to access your payroll information.

Once I have a FWS job, must I reapply each year?

Yes. A FWS award is made for one academic year only, and you must submit the Free Application for Federal Student Aid (FAFSA), and other required documents each year to be awarded.

Can I have more than one job?

No. You can only work one job under the FWS program.  You cannot work a Regular Student Employment job or a Graduate Assistant job and a FWS job at the same time.


Regular Student Employment

The Regular Student Employment (RSE) program offers on-campus, part-time jobs to students who do not qualify for Federal Work-Study. The program is monitored by the university.

Please note:

You must be enrolled and remain enrolled at least half-time (6 credit hours-undergraduate/law or 5 credit hours-graduate) for the Fall and Spring semesters. For the Summer term under RSE, you do not have to be enrolled as long as you were enrolled at least half-time for the Spring semester and are already enrolled at least half-time in the Fall semester at this university.  Students who are not enrolled at least half time will be subject to FICA tax withholdings. Half-time enrollment for Summer is defined as: 6 credit hours for undergraduates, 5 graduate hours for graduate, and 3 law hours for law.

International students on F-1 visas must be enrolled at full-time (12 credit hours-undergraduate/law, or 9 credit hours-graduate) for the Fall and Spring semesters. The exceptions to less than full-time enrollment is during the Summer term and school breaks between semesters (Winter break, Spring break), no enrollment is required. Concurrent enrollment at this university and a community college, college, and another university is not acceptable for enrollment requirements for employment eligibility at this university.

Also, students on F-1 visas must have a valid Social Security Number (SSN) in the Banner student system to be eligible for on-campus employment. To obtain a federal SSN, you must go to the closest Social Security Administration Office.  Visit their website first to ensure you have the necessary forms/documents to apply for an SSN.

Once you have an SSN, take your SSN card to the Registrar's Office in Wilder Tower, Room 003, and request they add this information to your school record.

Listed below are answers to frequently asked questions regarding the RSE program. If you have additional questions, please contact the Student Employment Office via e-mail at StuEmp@memphis.edu.


How can I obtain a RSE position?

The availability of jobs depends on student skills and the needs of campus departments. Job responsibilities can range from general office duties to highly specialized laboratory and computer work. Current jobs are listed under Regular Student Employment.

Some departments also list job opportunities on their own web site. Contact the department for a job interview. If you and the prospective employer agree on employment, you and the department must complete all required forms. Once approved, you may begin work.

I just got admitted to this university, when can I start working?

If you have just been admitted, you cannot start working until the first day of classes for the semester you are admitted to.

How many hours may I work?

You may work up to 25 hours a week, unless you are an international student on an F-1 visa. Also, you and the department must ensure that your work schedule does not interfere with your class schedule. All scheduling arrangements should be made with your employer.

Employment is automatically terminated at the end of each semester, or if you withdraw, or graduate -  whichever occurs first.

Note: According to INS, if you are an international student on F-1 visa and enrolled full-time, you may engage in part-time on-campus employment, but not to exceed 20 hours per week, which includes all pay sources. However, during school breaks (Winter break, Spring break, and Summer term), you may be employed on-campus full-time, not to exceed 25 hours a week, which includes all pay sources.

Where do I get my check?

You are paid bi-weekly at an hourly rate. Payment is made every other Friday and direct deposited into your bank account. You will receive an e-mail notification (via your UofM e-mail account) from our Payroll Office with instructions on how to accept your payroll information.

Can I have more than one job?

Yes. You may have more than one job under RSE; however, you and your department must complete a separate eContract for each job, and you may not exceed a total of 25 hours per week. If you are already employed as a Graduate Assistant, then you cannot work under RSE at the same time.