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GSA Travel Funding

GSA travel funds are awarded as a reimbursement after the travel is completed.

Please read all instructions as the application process has recently changed (Jan 2022).

The application for travel is open July to June each fiscal year and all applicants are strongly encouraged to apply by the priority deadlines each term for the highest chance of funding. Applications are accepted after the priority deadline; however, funding is not guaranteed. Students may be reimbursed for one travel event up to $500 annually. Please note - funds are limited and funding will be prioritized for students who are presenters.  


**Travel funds are not available to faculty/staff members of the university who do not pay a student activity fee. This does not apply to Graduate Assistants** 

Application Deadlines

  • Summer 2022 applications open!
    • Applicants MUST COMPLETE TRAVEL by June 30, 2022
  • Fall 2022 - Spring 2023 applications open July 1, 2022
    • Priority Deadline: September 16, 2022
    • Last Day to Apply for Funding: May 15, 2023
    • Fall 2022 - Spring 2023 Funding Period Closed:  June 30, 2023

Applying for Funding

Before beginning this application that you will need the following:

  • A recommendation letter from your advisor
  • Event link that shows event name and dates 
  • A completed estimated travel expenses worksheet (download)
  • Student U number(s) and the address where a reimbursement check should be mailed 
  • Other funding source information (such as your department funding $500 for the same event) 
  • The name and email address of the person responsible for finances in your department
  • Apply here. Make sure to select NEW APPLICATION.

You will receive an email (to the address provided in the application) from a GSA representative after your application has been processed with instructions on next steps.  Please allow one to two weeks for processing.  Urgent request policy (also listed in the application):

  • If your scheduled date of departure is within the next 14 days, please complete the application.  When finished, email gsatravel@memphis.edu with the subject: URGENT GSA Travel Application.  This is because your PO with Shared Services needs to be completed before you travel which cannot happen until your application is first processed with GSA.

Questions? Contact GSA Travel or Come to a GSA Meeting!