GSA Travel Funding
New funds will become available starting July 1, 2025.
GSA travel funds are awarded as reimbursements after the travel is completed.
The application for travel is open July to June each fiscal year and students may apply as early as they like, however, all applicants are strongly encouraged to apply by the priority deadlines each term and must comply with the timelines referenced in the SGA Travel Procedures and Guidelines. Please note that funds are limited, and funding will be prioritized for students who are presenters.
Students may be reimbursed for ONE travel event up to $600 annually.
Please note- funds are limited and no applicant is guaranteed funding. Once all funds for a specific term are awarded, the application will close.
Application Priority Deadlines
- Fall 2025 - Spring 2026 applications open July 1, 2025
- Fall 2025: October 15, 2024
- Spring 2026: February 15, 2025
- Summer 2026: June 1, 2025
- All application decisions will be distributed on the 15th and 30th of each month.
- If you have questions regarding your status, please email gsatravel@memphis.edu with the subject: GSA Travel Funding Urgent Application.
Applying for Funding
I qualify if I am:
- A full-time graduate student at the University of Memphis
- I have not already applied for travel funding from June 2025 to June 2026.
I do not qualify if I am:
- An undergraduate student
- A student at another university or college
- A faculty/staff member or U of M Global Student (who does not pay a student activity fee)
- A graduate student in the Department of Music (ask your financial advisor for more details)
Before beginning this application, you will need the following:
- A recommendation letter from your advisor
- Event link that shows event name and dates
- A completed estimated travel expenses worksheet (download)
- Example Estimated Travel Expenses Worksheet | Blank Estimated Travel Expenses Worksheet
- The form requires estimated travel expenses using CONAS, which is linked on the application form.
- You will also need an AP number for this form. To set this up, email accountspayable@memphis.edu with your Banner name, UID, and mailing address.
- Student U number(s) and the address where a reimbursement check should be mailed
- Other funding source information (such as your department funding $500 for the same event)
- The name and email address of the person responsible for finances in your department
Start Application: Apply Here (We are not Accepting Applications at this Time)
You will receive an email (to your student email address) from a GSA representative after processing your application with instructions on the next steps. Please allow one to two weeks AFTER THE PRIORITY DEADLINE for processing.
Urgent request policy (also listed in the application): If your scheduled date of departure is within the next 14 days, please complete the application. When finished, email gsatravel@memphis.edu with the subject: URGENT GSA Travel Application. This is because your PO with Shared Services needs to be completed before you travel which cannot happen until your application is first processed with GSA. Urgent departures do not guarantee funds.